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Home My WebLink AboutAmerican Structurepoint/ENG/Addl Serv/$347,875/Illinois South Ext. American.Str_'ucturepoint • Engineering-2011 Appropriation#Hamilton County Thompson T1F Fund• P O.#to be issued by Hamilton County Contract Not To Erceed.S347,875.00' ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES OS �c oc ; THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and American Structurepoint, Inc. (the. "Vendor"); as City. Contract# 060210.04 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A".. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this-Amendment as follows: CITY OF CARMEL, INDIANA American Stnicturepoint, Inc. by and through its Board of Public Works and.Safety By: By: Or (Re Sein4-- (A James Brainard., Presiding Officer Authorized Sig ture. Date• 10-* -1I ILl� R. Corder Printed Name ary n Burke, Member Date: l D Pre74e04- / Title Lori S. s'fin, Member FID/TIN: 35-- /07.3i7 Date: l °/S I I j Last Four of SSN if Sole Proprietor: ATTEST: Date: ?-I.2-aof/ Di a Cordray, IAM , Clerk-Treasurer ate: ko IsInvappihtscs dxa•admuALAWldaanaMeavcs CGoods Smenp„al,eaplllA.UERICAN STRUCn 1REeo,NT:A7 Addt S<o Ant,ddoc.:91ERGl I IWOPMj t AMERICAN �■ STRUCTUREPOINT INC. • s it September 2,2011 Mr. Mike McBride City of Carmel Engineer One Civic Square Carmel, Indiana 46032 Re: Additional Services Contract No. 060210.04 Illinois Street South— 106th Street to 116th Street Dear Mr.McBride: On behalf of American Structurepoint, Inc., I am pleased to submit this proposal for additional professional services on Contract No. 060210.04 for the Illinois Street South - 106th Street to 116th Street project. The professional services will include final design and right-of-way services necessary to complete this project as described in Appendix 1, attached. The scope of services for the intersection of 116th Street and Springmill Road will be revised as described in Appendix 1. The services performed will be completed for a fee not to exceed $347,875 as outlined in Appendix 3 and will only be billed as specific tasks are completed. We look forward to continuing working with the City of Carmel on this project. If you should have any questions, do not hesitate to contact me at(317) 547-5580. Very truly yours, A erica St eturepoint, Inc. Willis Rionner President WRC:mek Attachments 200901768 . •.•• !. '.•- • 7261)S.I1. ju'Iarn.7 Slath n In ji,r,;p:d,.,IN 45 2` •.;3L,7 TEL 317.547=,530 FAX 317 ,/.3.027 0 v A/.str. Int r 0 APPENDIX '8 ROADWAY DESIGN SERVICES A. The Professional will provide final design services as described in the July 20, 2011, agreement, with the following revision to the project description for 116th Street and Springmill Road: B. The base bid contract documents will contain sufficient information to enable the contractor to perform the work tasks described below. 1. Intersection— 116th Street and Springmill Road Roundabout For the intersection of Springmill Road with 116th Street, construct an asphalt pavement modern roundabout having an adequate number of circulating lanes and the proper number of lanes for entering and exiting traffic at all approaches, as determined from a RODEL traffic analysis. Traffic volumes will be determined from existing traffic data provided by the City. The approaches will be reconstructed for the length necessary to accommodate the operation of the roundabout. Work will also include modifications to the existing storm sewer system to match the proposed improvements. II. RIGHT-OF-WAY SERVICES A. The Professional shall provide appraisal, buying, and document transfer services as needed for the acquisition of right-of-way for the project by the City. B. The Professional shall provide right-of-way management services, including but not limited to, coordinating the appraising, buying, and relocation services and meeting with property owners to discuss the proposed acquisitions when necessary. C. In fulfillment of this Agreement, the Professional shall comply with the requirements of the appropriate regulations and requirements of the City and other public agencies having a legal jurisdiction over the project. D. The Professional shall begin the services to be performed under this Agreement upon receipt of the written notice to proceed from the City, and shall deliver the services to the City in accordance with the schedule contained in Appendix 2, attached to this Agreement and made an integral part hereof. E. The Professional shall receive payment for the services performed under this Agreement as set forth in Appendix 3,attached to this Agreement and made an integral part hereof. Exhibit A, Page 2 of 5 Page 1 of I 200901768 APPENDIX 2 Schedule All services by the Professional under this Agreement will be completed and delivered to the City for review and approval, if required, on or before the following time periods. A. Design 1. Ninety percent review plans and opinion of probable construction cost completed within 60 days after City's approval of 30 percent plans 2. Final tracings, bid documents, special provisions, specifications, and other necessary contract documents completed to accommodate a letting in March 2012 B. Right-of-Way Services 1. Right-of-way appraising will begin within ten days of receipt of notice to proceed. 2. City shall provide authorization to buy within five days of receipt of appraisals. Right- of-way buying will begin immediately following the authorization to buy. Exhibit A, Page 3 of 5 Appendix "2" Page 1 of 1 200901768 APPENDIX 3 Compensation A. Amount of Payment 1. The Professional shall receive as payment for the services performed for the Illinois Street South — 106`h Street to 116th Street project under this Agreement a maximum fee not to exceed $347,875 unless a modification of the Agreement is approved in writing by the City. a. Roadway Design Services—Illinois Street Final Design $227,500 (30-100 percent) (lump sum) b. Right-of-Way Staking (26 parcels @$500 each) $13,000 c. Right-of-Way Appraising* $63,200 d. Right-of-Way Buying* $15,300 e. Right-of-Way Relocation Services $12,000 f. Title Guaranty* $7,200 g. Right-of-Way Handling/Recording and Transfer Document Preparation* $675 h. Right-of-Way Management(lump sum) $9,000 *Compensation for title guaranty and right-of-way appraising, buying, and handling/recording will be paid for based upon actual quantities of work performed. Anticipated costs of these items are illustrated in Appendix 4 and will have zero mark-up by the Professional. B. Method of Payment 1. The Professional may submit a maximum of one invoice voucher per calendar month for services covered under this Agreement. The invoice voucher will be submitted to the City. The invoice voucher will represent the value to the City of the partially completed services as of the date of the invoice voucher. 2. The City, for and in consideration of the rendering of the engineering services provided for in Appendix 1. agrees to pay the Professional for rendering such services the fee established above upon completion of the services thereunder, acceptance thereof by the City, and upon the Professional submitting an invoice and claim voucher as described above. 3. In the event of a substantial change in the scope, character, or complexity of the services required for the project, the maximum fee payable and the specified fee will be adjusted in accordance with Section 2.2 as set out in the original Agreement. Exhibit A, Page 4 of 5 Appendix"3" Page 1 of 1 200901768 Appendix 4 Illinois Street South Phase IV, City of Carmel Fee Estimate Dated 08/11/2011 Fees May Change Based on Final Right-of-Way Plans FUNDING: Local RAW Services Title Guaranty if Compensation Total Second 425,000 or Handling& Abstracting R!W Parcel Owner Appraising Appraslsing Buying Relo1 Closing Costs Recording Management Foe and Mgmt Fees NO PARCEL $ 2 Valley Development Co„Inc. $ 12,000.00 $ 12,000.00 $ 1,700.00 $ 800.00 $ ' 75.00 $ 1,000.00 $ 27,575.00 3 Eric Cox $ 1,800.00 $ 1,800.00 $ 1,700.00 $ 6,000.00 $ 800.00 $ 75.00 $ 1,000.00 $ 13,175.00 4 Vance Noble $ 1,800.00 3 1,800.00 $ 1,700.00 ^$ 6,000.00 $ 800.00 $ 75.00 $ 1,000.00 $ 13,175.00 5 JEC Partnership LLC $ 3,500.00 $ 3,500,00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 10,575.00 6 Heartland Real Estate Holdings $ 2,500.00 $ 2,500.00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 8,575.00 7 Extra $ 2,500.00 $ 2.500.00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 8,575.00 8 Extra $ 2,500.00 $ 2,500.00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 8,575,00 9 Extra $ 2,500.00 $ 2,500.00 $ 1,700.00 r. $ 800.00 $ 75.00 $ 1,000.00 $ 8,575,00 10 Extra $ 2,500.00 $ 2,500.00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 8,575,00 $ 31,600,00 $ 31,600.00 $ 15,300.00 $ 12,000.00 $ 7,200.00 $ 675.00 $ 9,000.00 $ 107,375.00 NOTES: 1Relocation:Fees included assume landlord and tenant. If property is owner-occupied,the fee will only be$3,000 each parcel. Appraising:Terzo&Bologna,Appraising Indiana Second Appraising:evaluations,Burrell Appraisal Services Buying:Specialized Land Services Relocation:Boomerang m x iS D tv CO r0 01 0 —I, rr 200901768