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Home My WebLink AboutCrossroad Engineers/Addl Serv 26/$18,500r' September 28, 2011 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 Dear Chip and Trent: Additional Service Amendment #26— Sincerely, Michael T. McBride, P.E. City Engineer JAMES BRAINARD, MAYOR RE: Additional Service Amendment #26, P.O. #25816 As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Downtown Carmel Intersection /Street Evaluations Engineering Services See "Attachment A" Not to Exceed: $18,500.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. if you should have any questions, please give me a call. DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 EMAIL engineering @carmel.in.gov Exhibit 1 "U Reviewed and approved by: C. Engedking Director of Administration Cr Engineery,.P. C. `Engineering 2011 Appropriation 11203-401; P.O. 1125816 Contract Not To Exceed S18,500.00 THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT (`Agreement entered into by and between the City of Carmel and CrossRoad Engineers, P. C. (the "Vendor as City Contract 030310.03 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: N PR S &,vr' James Brainard, Presiding Officer ate: Mary An Burke, Member s Member Date: Lori Dat ATTEST: ana Cordray, IAM Date: ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES By: �Cl •tif> n.• A ■47.13 N`.J. at•I.T:t/ S:t %A' ENc.;\f5ES..; y S• tm,o C�nl. tl. J!,ii71%. allt Authorized Signa ri 1 Cka Printed Nate the 5 td, f l Title CROSSROAD ENGINEERS, P. C. FID/TIN: 7 9 6 5 3 3 Last Four of SSN if Sole Proprietor: Date: 0 6 I June 7, 2011 Revised September 6, 2011 Mr. Gary Duncan, P.E. Assistant City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 RE: Fee Proposal Downtown intersection/street evaluations Carmel, Indiana Dear Gary: A T T A C H CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide professional services associated with the evaluation of sight distances at the following intersections: 3rd Street NE and Rangeline Road evaluate for parking restrictions on 3 Street NE (if cars parked on one side or both, traffic turning off of Rangeline has to yield) 6 Street NW and Rangeline Road evaluate for parking on 6 Street NW (if cars parked on one side or both, traffic turning off of Rangeline has to yield) 5 Street SE and Rangeline Road evaluate for sight distance on Rangeline Road 1st Street SW and Rangeline Road evaluate for sight distance on Rangeline Road 1 Street NW and 3 Ave NW evaluate for parking on 3 Ave NW. Provide recommendation on striping plan for the current on street parking areas as well as a recommendation on the elimination of the northernmost parking space on the east side of 3 Avenue at 1 Street NW. 1 Street NW and 2 Ave NW evaluate for parking near intersection 1 Street NW and 1 Ave NW evaluate for parking near intersection Main Street and l st Ave SW evaluate for parking near intersection 1 Street SW and 3 Ave SW evaluate for parking near intersection 2 Ave NW evaluate for being a one way with parking on one side north of 1s Street NW or parking restrictions on one side 3 Ave SW evaluate width and for parking restrictions on one side between Main St and l St SW 1 St SW evaluate width and for parking restrictions on one side between 4 Ave SW and 2 Ave SW 1 Ave SW evaluate width and for parking restrictions on one side between Main St and St SW Evaluate sight lines at the intersection of Main Street and 1 Avenue NW and 1 Avenue SW due to the new building and on- street parking on the north side of Main Street and, if any, parking on 1 Avenue NW. /,f Trent E. Newport, P. E., L. S. Vice President t, Our fee for this work will be a lump sum of 1 8,500. We will utilize aerial maps in conjunction with field check information to evaluate these intersections and provide diagrams with sight distance required for the posted speed limit and give options for mitigation such as lowering speed, restricting parking, restricting turning movements, etc. This information will be compiled into a report which can be utilized by your office to present to the City Council for an ordinance to address the final mitigation efforts. We have based our Fee Proposal on the aforementioned assumptions. We are ready to begin and appreciate your allowing CrossRoad Engineers to provide these services to the City of Carmel. if you have any questions, please call me at 780 -1555 ext. 114. Sincerely, CrossRoad Engineers, PC A 3�Y `ATT, M E d A' k HOU Y BILLING TES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Principal Director Senior Project Manager Project Manager Project Engineer Assistant Project Engineer RJW Manager CADD Manager CADD Technician INSPECTION SURVEY $140.00 130.00 115.00 105.00 85.00 75.00 85.00 85.00 75.00 Director 130.00 Resident Project Engineer 100.00 Assistant Resident Project Engineer 90.00 Project Inspector 80.00 Assistant Project Inspector 65.00 Survey Manager 95.00 Crew Chief 80.00 Researcher 75.00 Survey Technician 70.00 Survey Crew 140.00 Field Man 60.00 Mileage $0.48 /mile Other Direct Costs at cost +15% CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2011 CROSSROAD ING1NEER5,13 September 28, 2011 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 RE: Additional Service Amendment #27, P.O. #25817 Dear Chip and Trent: Additional Service Amendment #27— JAMES BRAINARD, MAYOR As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, Contract #030310.03 dated March 3, 2010, 1 have requested and received from you the proposed scope of services and fee estimates for the following work task: Intersection Lighting and Signage Projects Engineering Services See "Attachment A" Not to Exceed: $20,000.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, Michael T. McBride, City Engineer DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 EMAIL engineering@cnnel.in.gov Exhibit R; viewed and approved by: S. C. E gelking Director of Administration CrossRoad Engineers, P. C. Engineering 2011 Appropriation #203-401: P.D. #25817 Contract Not To Exceed S20,000.00 THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement entered into by and between the City of Carmel and CrossRoad Engineers, P. C. (the "Vendor"), as City Contract 030310.03 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: By: N0T PPcsElva James Brainard, Presiding Officer Date: Ma Ann urke Membe Q Date: j 7 Lori S. Date: ATTEST: O Iona Cordray, IAlerk- Treasurer Date: /U_/ 9 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES CROSSROAD ENGINEERS, P. C. Authorized Signatur, C L Printed Name r IeS c- PI^e5(d Title 2 q FID/TIN: 3 S 3 3 3 Last Four of SSN if Sole Proprietor: Date: i& /5/ ld: rulA h ..s(Tl..(S,.>.\Cv.;.S.;:Fn;.Alu 0: 01 IY.i C1(i(lT [RS .�;Rl 5% TU„nd GY. A$;1 u.... :7 Arc 10.'4.:111 3.01 A 'A7 September 6, 2011 Mr. Michael McBride, P.E. City Engineer City of Carmel 1 Civic Square Carmel, IN 46032 RE: Fee Proposal Intersection Lighting and Signage Projects Carmel, Indiana Dear Mike: Trent E. Newport, P. E., L. S. Vice President Please signify your acceptance by signing below: City of Carmel Date ENT c CrossRoad Engineers is pleased to present this Scope of Services and Not to Exceed Fee Proposal to provide professional services associated with the construction of lighting and signage at three intersection locations in Carmel, Indiana. These locations include 96` Street and Ditch Road; 116 Street and Ditch Road; and 106` Street and Towne Road. Our scope of services for this work will include topographic survey, development of construction plans, project bidding, construction staking, inspection, and as -built plans. Per our conversation, we will provide these services on an hourly basis per the attached billing rate sheet. Therefore, we respectfully request a Not -to- Exceed purchase order in the amount of $20,000. We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project for you. If you have any questions, please call me at 780 -1555 ext. 114. Sincerely, CrossRoad Engineers, PC a 3 is TAC t l HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Principal $140.00 Director 130.00 Senior Project Manager 115.00 Project Manager 105.00 Project Engineer 85.00 Assistant Project Engineer 75.00 R/W Manager 85.00 CADD Manager 85.00 CADD Technician 75.00 INSPECTION Director 130.00 Resident Project Engineer 100.00 Assistant Resident Project Engineer 90.00 Project Inspector 80.00 Assistant Project Inspector 65.00 SURVEY Survey Manager 95.00 Crew Chief 80.00 Researcher 75.00 Survey Technician 70.00 Survey Crew 140.00 Field Man 60.00 Mileage $0.48 /mile Other Direct Costs at cost +15% NT 212 CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2011