Loading...
HomeMy WebLinkAbout203049 10/25/2011 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,490.00 CARMEL IN 46033 CHECK NUMBER: 203049 CHECK DATE: 10/25/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1125 4341955 9 -30 -11 5,490.00 INFO SYS MAINT /CONTRA OCT 4 20111 1 INVOICE Details M Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: October 11, 2011 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 09 -30 -11 City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Parks Department News Releases on City Website Insure links to Parks Department web pages are current and active. Includes Parks Department Information where appropriate on Carmel City Website. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. 09 -11 Check to see if web site is up and running, then check e -mails to see 3.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Created links to LaserFiche for BZA documents Added link to Community Links page for MygotoUSA; found logo on internet and created image and link Added VFW to Service Clubs and Organizations page with link 09 -12 Check to see if web site is up and running, then check e -mails to see 4 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Cancellation Notice for Council Parks Committee mtg. of 09 -13 -11 Loaded documents and posted three News Releases for Comm. Rel. Worked with OMNI and Comm. Rel. regarding new link for new Crime Watch video, graphic and multiple links Loaded document and posted Notice for CRC Executive Session. for 09 -21 -11 Worked with Vision Internet on various issues regarding finalization of URL updates and worked on those pages 09 -13 Check to see if web site is up and running, then check e -mails to see 4 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added link and posted video for Tarkington event Worked on Urban Forestry page changes Continued with requested edits 09 -14 Check to see if web site is up and running, then check e -mails to see 5.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Loaded document and posted Notice for BZA Executive Session mtg. of 09 -20 -11 Loaded document and made changes to Floodplain information on DOCS pages Began making changes to icon for pdf documents on DOCS zoning ordinance sections Worked on Urban Forestry edits 09 -15 Check to see if web site is up and running, then check e -mails to see 9 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on Urban Forestry URL issues with staff Worked with CPD staff on web admin changes Loaded document and posted Agenda for City Council mtg. of 09 -19 -11 and added agenda link to calendar listing Made updates to links for video streams Updated member list for BZA Loaded document and posted Paperless Packet for City Council mtg. of 09 -19 -11 Loaded document and posted Notice of CRC Finance Committee mtg. of 09 -19 -11 Continued with domain name updates Created new window targets 09 -16 Check to see if web site is up and running, then check a -mails to see 5.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Loaded document and posted Agenda for BPW mtg. of 09 -21- 11 and added agenda link to calendar listing Loaded document and replaced sign permit info on DOCS pages Loaded document and posted Agendas for BZA Hearing Officer and regular mtg. of 09 -26 -11 Added homepage spotlight image and info Added information for Road Closure Notification Worked on FAQs 09 -17 Check to see if web site is up and running, then check e -mails to see 5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Organized document files and added documents 09 -18 Check to see if web site is up and running, then check e -mails to see 7 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made multiple edits and uploaded multiple documents Sized pictures and uploaded for future use Created news thumbnails for future use 09 -19 Check to see if web site is up and running, then check e -mails to see 6.5 what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Captured images, resized and loaded for homepage spotlight use Loaded document and posted News Release for Comm. Rel. Worked with DOCS staff regarding search pdf options Worked with Comm. Relations staff on trash and recycling link issues Posted Notice of BZA Executive Session Cancellation for mtg. of 09 -20 -11 Loaded new homepage spotlight image and link for Arts Festival Changed forwarding and domain names 09 -20 Check to see if web site is up and running, then check e -mails to see 7 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Vision Internet regarding assignments of content workflow groups Loaded document and made appropriate changes to Urban Forestry map link Loaded documents and made changes to Temporary Permits section of DOCS pages Loaded document and posted Results for City Council mtg. of 09 -19 -11 Loaded document and posted Minutes from Council mtg. of 09- 06 -11 Loaded documents and posted revised Agendas for BZA Hearing Officer and Regular mtgs. for 09 -26 -11 Loaded document and replaced on Urban Forestry page Made changes to more than 60 CPD pages 09 -21 Check to see if web site is up and running, then check e -mails to see 4 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added library forums and community benefit concert. Loaded document and posted News Release for Comm. Rel. and added to Calendar with release info Loaded document and posted Notice of City Council committee mtg. of 09 -27 -11 Made changes to HR staff page Loaded document and posted Notice of CRC Special Meeting on 10 -03 -11 Loaded document and posted Minutes from TAC mtg. of 09 -21- 11 09 -22 Check to see if web site is up and running, then check e -mails to see 4 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on specific administrative rights for CPD staff member with Vision Internet Loaded document and posted Road Closure notice Loaded documents and posted Agendas for Plan Commission Special Studies and Subdivision committees mtgs. of 10 -04 -11 09 -23 Check to see if web site is up and running, then check e -mails to see 7.5 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and loaded American Legion event document and posted. Worked with Vision Internet regarding analytics Worked with Comm. Rel. regarding business statistics and Doing Business pages Worked with Vision Internet on group specifications Worked with DOCS staff on page issues Worked with CPD staff on pages PDF edits 09 -24 Check to see if web site is up and running, then check e -mails to see 4 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date including multiple additions with links to back up information Worked on multiple edits to various pages 09 -25 Check to see if web site is up and running, then check e -mails to see 2 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Edits to CT's pages 09 -26 Check to see if web site is up and running, then check e -mails to see 7 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Vision Internet on pdf document icon conversion issues Added new page, graphics, links and calendar adjustments for Oktoberfest event Worked on adjustments and additions to Clerk Treasurer's pages; loaded documents; records requests; 09 -27 Check to see if web site is up and running, then check e -mails to see 6 what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Vision Internet regarding administrative set ups for CMS Worked on forms for CT Posted Notice of Cancellation of City Council committee mtg. of 09 -27 -11 Total hours 91.5 $60 per hour X $60 Total due $5490.00 Purchase Descriptions P.O. aC� Sal P o(F� 20 J G.L.# I ©I -1I�5� 1 Vv 43`1159 Budget Ac; (71t Line Descr Purchaser Date Date Approval t 1 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Irwin Computer Services Terms 1326 Cool Creek Drive Carmel, IN 46033 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 10/11/11 9 -30 -11 Website maintenance 20551 5,490.00 Total 5,490.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer Voucher No. Warrant No. Irwin Computer Services Allowed 20 1326 Cool Creek Drive Carmel, IN 46033 In Sum of 5,490.00 ON ACCOUNT OF APPROPRIATION FOR 101 -General Fund PO# or INVOICE NO. ACCT #/TITLE AMOUNT Board Members Dept 1125 9 -30 -11 4341955 5,490.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 -Oct 2011 Signature 5,490.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund i