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HomeMy WebLinkAbout203116 10/25/2011 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1 ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $3,150.63 CARMEL, INDIANA 46032 7250 N KEYSTONE AVE INDIANAPOLIS IN 46240 CHECK NUMBER: 203116 CHECK DATE: 10/25/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4359003 OCTOBERFEST 3,150.63 FESTIVAL /COMMUNITY EV 4 J 7250 North Keystone Ave. (317) 536 -222 Indianapolis, IN 46240 FAX (317) 536 -2023 www.PTRINC.com RENTED TO JOB LOCATION TICKET CITY OF CARMEL— TREASURER OFCE MERCHANTS SQUARE Res# 129428 1 CIVIC SQUARE BY MELLOW MUSHROOM Con# 174438 CARMEL IN 46032 CARMEL 46032 Loc 100 DL /ID V Co PHONE DA TIME AR -97 W (317) 571 -249 OUT 10/14/11 2:55 PM AW F (317) 844 -3498 PO /JOB RECEIVED BY LJ MERCHANTS EVENT VANESSA STILES TURNED 10/14/11 3:00 PM MC *FINAL Charge for 1.00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT Rental Text BILLING DEL: MUST BE SET UP BY 2PM ON 10/14 EVENT BEGINS AT 5PM PU: AFTER 1OPM ON FRI 10/14 *SU /TD TENT AND DANCE FLOOR *TENTS WILL BE WEIGHTED IN PARKING LOT SOMEONE WILL BE THERE TO MEET YOU TO SHOW YOU WHERE TO SET UP THE TENT CONTACT IS VANESSA STYLES 696 -7102 *LAYOUT ATTACHED 1 7065 -0000 TENT FRAME 30X40 WHITE 640.00 640.00 640.00 Actual In Date: 10/17/11 1:58 PM 2 4484 -0000 30'FRAME END W 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 1 4485 -0000 30'FRAME MID W 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 2 9370 -0000 LIGHTING ACCORDION 60' TENT 45.00 90.00 90.00 Actual In Date: 10/17/11 1:58 PM IF USING AN EXTENSION CORD IT MUST BE A 10/3 OR 12/3 GAUGE SHORTER THAN 25 FEET 24 4473 -0000 TENT WEIGHT 8.00 192.00 192.00 Actual In Date: 10/17/11 1:58 PM 1 4564 -0000 TENT TARP 30X40 FRAME 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 3 4475 -0000 TENT MATERIAL LIFT 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 5 6441 -0000 TENT MARQUEE 9X10 WHITE 90.00 450.00 450.00 If there are any problems WHATSOEVER with any of our equipment, please call 317 252 -3832. There will NOT be any credits or adjustments to this order, unless this phone call is made. Initials X FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE BY 2���' !1 00 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. C 1 HAVE BEEN INSTRUCTED DEMONSTRATED SAFE PROPER OPERATION OF THE ABOVE EQUIPMENT AND I FULLY UNDERSTDERST AND THOSE INSTRUCTIONS. .Vv 000 The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the reverse side hereof, hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this //JJ A l Rental Agreement, and is an authorized agent for the Lessee. EQUIPMENT LEASED BY Re M., f— In -A -Rind Ann_AMOA90 Pn k1n1 qFZ Teems and Conditions 'i. 01SPEZT10H. _assee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition. Lessee under- seas"!; Its Drope, use. Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2. 1 litilE OF E i ll'IN. Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les- see ooliodt'i is under this contract. Time is of the essence in the agreement. Any extension must, at Lessor's election be mutually agreed upon in writing. 3. RETURN OF EQUIPMENT, At the termination of this agreement, Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours, linfhe cond1lon and repair as 'when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not Teturned mth'n Lessors regular business hours, if Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee, Lessee shall be responsible for all lossses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES, As used in this Rental Agreement, the terms "Lessor" and "we" shall mean PTR, Inc. d1bJa Party Time Rental. The terms "Lessee" and "you" shall mean the party executing this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT, Lessee shall defend, indemnity and hold harmless Lessor, and its employees, agents, and subsidiaries, from and against all claims, liabilities, losses, damages to pro perty or otherwise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability cove ad ov t he he indemnification provision in this paragraph. 6. TIME. All equipment rental charges are for time out, NOT TIME USED. Most prices quoted are for a one day (24 hours) charges, If equipment is needed for a longer time period, have weekly (7 days) and monthl%, (28 days) rates. 7. L16,31LITY. t it Puwprnlent is for rental Purposes only and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the tl easea eoiiDr 1 c 'Lessor expressly disclaims all warranties, either expressed or implied, including any implied warranties of merchantability or fitness for a particular p ose, and assumes authorizes any other person to assume for it any liability in connection with the use of this ISW �a equi pment. The Lessee agrees to indemnify and hold C Le­ �'M eSF� TrC-' and aoLi� an claims, actions, proceedings, costs, damages to property, consequential damages, loss of income or any other incidental damages, even t oa ages c�.lu�ed If th Lessor, including attorney's fees, arising out of, connected will or resulting from the use of the equipment, including but not limited i creration or return of the equipment, cav ail reasonable collection attorney's and COUrt lees and other lhr d "Narges Or Clitbrcen"sn" qt expenses in4ved i cilecil 'rl" L essor s r ul ide; this 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Les- sor. Lessor will repair or replace the equipment with similar equipment in good working order it available, and if the defect is the result of normal use, Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER. A six percent (6%) non-refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an amount less than six percent (6 of the equipment's rental fee. 11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or damage that occurs from issue of equipment, The Lessee must protect ll�e equipment until it is returned or until the agreed pick-up time and date, 12. THE7 O�� The Lessee agrees to Pay fcr equipment (at is replacement cost when rented) for all types of theft or mysterious disappearance, Damage Waiver does fv cove t!1ef! 13. tYEATHIR REI.ATED RISKS. Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should the tp. Lecoi- unstable due to NO wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, Lessee shall still be liable for payment in full of a" Cllarge9. 14. legit TY OR DAiwAGED EQUIPMENT, Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while equipment is out c� of Lessot. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or c o r eoair cr darnaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented, The cost of repairs will be borne by tie lessee vhether pe by the Lessor, or at the Lessor's option by others. 15 i-OSS OR DAMACL. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the leased equipment from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of r&-rf,,1 fees. Lessor shall nave the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs. 16. PAYMENTTEPA We require a valid V'lsa, MasterCard.. American Express or Discover card numb er to make a reservation unless the party renting the equipment has a pre- ali FJ Party Tame Rental. The credit card number shall secure the reservation until the date of the event. If a credit card is not presented at pick-up, then a cash security :l Equal. to t' reolacement cost of the equipment is required in addition to the rental fee. V '_ATICJN. A party rnakinq a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled within thirty (30' days of the event.This policy applies -r-arrangod accounts at Party Time Rental. Cancellation of inflatable and special seasonal equipment shall be subject to a 100% fee. is 'ade to closest point truck can park. Extra charges will result in deliveries to upstairs, elevator use or any point where extra time is involved. d no down c. tables and chairs. If this service is required, arrangement should be made several days prior to delivery with a special charge p cu Mad and ',h s service is desired on delivery, our driver must call fa r authorization. If time permits, we will try to accommodate you after quoting the ywr 0 -)l- ­.ere no prior ananoeinerts have been made and equipment is not knocked dot and assembled in clic area t IrC i j!j b n, a l!) 1 E W s !Ili 'Jo i:­J 1 1�, j mere wdi Le an additional one oay rental. A knc�k down fee will result a e ry i�. AR 3 T1 r 1 Q SITE. Lenz en agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man-madl P, to the arrival of the L essor's work ew. Lessee fUrfllpr agrees to have all tents cleared for removal prior to our arrival. All, non-leased equipment and decorations shall be cleared and taken from the site. If the Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense. 20. IJNDERGF30UND FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to arrival of Lessor's work crew. Lessee issurnes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE YOU b,­_lJPr1T. R Set ur,) anJ! tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the customer based on the rental item to be If— dougl. Any equipment r,ot prevcusly scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum $50 fee. 1 6! 1, flFiCiVION. When picking Lip rental equipment at our location, we require a valid Indiana Sate Driver's License. For insurance purposes, we are required to photocopy the Les6e s license. T USE, EbUl�MEN linon oick rig up or accepting delivery of equipment, learn to use the item(s). We do our best to instruct each customer on how to safely use the equipment. Shu- Id an item not woril pi o e r!' Contact Lessor as soon as you have discovered the problem. We will either provide further instruction or we will replace the item. Also, upon picking Lip or acceoljnq oo"very ,,l Posoment, be sure that you have received all of the items that you reserved, Provided that the items are not correct or acceptable, we must be advised iurlmedrateiy it --ru ea silia The Lessee shall use the equipment in a careful and proper manner. 24, LIQUIDATED DAtAj1,(GFS. in thc tr th, Lessor fails to delivery any equipment, or is unable to remedy problems with delivered equipment, the Lessor's Sole responsibility hi rAunu l !1, ,r 4 �e 4 r thic- oarflcLJar equipment. ZE SEVFRAEl!_i T1 5 P, �.qreementis held invalid by a court of competent jurisdiction, it shall be considered deleted from this Rental Agreement, but such �na!l 'r p% s- ,an be given effect in the absence of the invalid provisions. 26, t fORNEy S I- 'F-S. 11 the t,veent tha; P�ihler party files an action in relation to this Rental Agreement, the Unsuccessful party in the action shall pay to the successful party, in a, ildon io ail; cther c rums that ether party may be called upon to pay, a reasonable sum for the successful party's attorney's fees. 27, LIKEN Table linens are inspectec prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result. If there is obvious damage such as mildew, excessive stains, burns or fears, you will be charged the cost of the linen and keep same as though it were a sale. Return all linens dry and free of waste. 28. COOKING UNDER TENTS, Lessee agrees not to do, any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred lc! 2nd or cleaning expense to tent Lops due to cooking processes under or near tents. 7250 North Keystone Ave. 4 (317) 536 -2022 Indianapolis, IN 46240 FAX (317) 536 -2023 RET� M www.PTRINC.com RENTED TO JOB LOCATION TICKET CITY OF CARMEL- TREASURER OFCE MERCHANTS SQUARE Res# 129428 1 CIVIC SQUARE BY MELLOW MUSHROOM Con# 174438 CARMEL IN 46032 CARMEL 46032 Loc 100 DL /ID V Co PHONE DATE TIME AR -97 W (317) 571 -2495 OUT 10/14/11 2:55 PM AW F (317) 844 -3498 PO /JOB RECEIVED BY LJ MERCHANTS EVENT VANESSA STILES R 10/14/11 3:00 PM MC *FINAL Charge for 1.00 Day(s) Page: 2 QTY ITEM DAY EXT AMT NET AMT Actual In Date: 10/17/11 1:58 PM 5 4595 -0000 TENT TARP MARQUEE 9X10 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 5 4495 -0000 MARQUEE TOP 9X10 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 20 4473 -0000 TENT WEIGHT 8.00 160.00 160.00 Actual In Date: 10/17/11 1:58 PM 24 8242 -0000 TABLE 6' BANQUET 6.00 144.00 144.00 Actual In Date: 10/17/11 1:58 PM DO NOT USE IN RAIN SNOW OR STRONG WIND DO NOT STAPLE TABLES FEES WILL BE ASSESSED 10 8255 -0000 TABLE 5' ROUND 6.75 67.50 67.50 Actual In Date: 10/17/11 1:58 PM DO NOT USE IN RAIN SNOW OR STRONG WIND DO NOT STAPLE TABLES FEES WILL BE ASSESSED 22 8254 -0000 TABLE UMBRELLA 4' 10.50 231.00 231.00 Actual In Date: 10/17/11 1:58 PM DO NOT USE IN RAIN SNOW OR STRONG WIND DO NOT STAPLE TABLES FEES WILL BE ASSESSED 22 6590 -0000 UMBRELLA WHITE (USED W/ TABLE) 10.50 231.00 231.00 Actual In Date: 10/17/11 1:58 PM DO NOT USE IN RAIN SNOW OR STRONG WIND 22 6591 -0000 TABLE UMBRELLA STAND 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 192 8229 -0000 CHAIR WHITE SAM P* 0.75 144.00 144.00 Actual In Date: 10/17/11 1:58 PM 1 8710 -0000 DANCEFLOOR CALIFORNIA 18X16 360.00 360.00 360.00 If there are any problems WHATSOEVER with any of our equipment, please call 317 252 -3832. There will NOT be any credits or adjustments to this order, unless this phone call is made. Initials X FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE ABOVE EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS. The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the reverse side hereof, hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this Rental Agreement, and is an authorized agent for the Lessee. EQUIPMENT LEASED BY Gonrrier f-- in_A -ai—I nnn- a90_on9'. r: r 41 0119 Terms and Conditions INSPECT stands Is proper use. Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2. TIME OF RETURN, Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les- see's obligations under this contract. Time is of the essence in the agreement. Any extension must. at Lessor's election be mutually agreed upon in writing. 3. RETURN OF EQUIPMENT, At the termination of this agreement, Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours, ir�_the ccindiflon and repair as when delivered to Lessee, subject only to reasonable wear and fear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned within Lessor's regular business hours. If Lessor has agreed to deliver equipment to Lessee or to pick tip the Equipment from Lessee, Lessee. shall be responsible for all losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor, 4. PARTIES, As used in this Rental Agreement, the terms "Lessor" and "we" shall mean PTR, Inc. d/b/a Party Time Rental. The terms "Lessee" and 'you" shall mean the party executing this Rental Agreement as such on the face hereof. 5 HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor. and its employees, agents, and subsidiaries. from and against all claims, liabilities, losses, damages to property or otherwise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by !he indemnification provision in this paragraph. 6. TIM'— All equipment rental charges are for time out, NOT TIME USED. Most prices quoted are for a one day hours) charges. If equipment is needed for a longer time period, we a.s�) iave weekly (7 days) and monthly (28 days) rates, LIA31LITY. All equipment is for rental purposes only, and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from 'the used o' the !eased equipment, The, Lessor expressly disclaims all warranties, either expressed or implied, including any implied warranties of merchantability or fitness for a particular curcr and neither �ssuliies nor aulhorizes any other person to assume for it any liability in connection with the use of this equipment, The Lessee agrees to indemnify arid hold ulie Lessor harmless from oric against any claims. actions, proceedings, costs, damages to property, consequential damages, loss of income orany other incidental damages, even ,hose d ar r iages 'hp� re of the Lessor. including attorney's fees, arising out of, connected with or resulting from the use of the equipment, including but not limited �i, �LLH'TION �;ClSTS. The La6se-_ agirees to Pay a!,' reasonable collection attorney's and court fees and other expenses involved n i e collect on of n, the Lessor's rights underthis contract. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Les- sor. Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto, 10. DAMAGE WAIVER. A six percent (6%) non-refundable damage waiver is applied to the cost of all rental equipment, This cost is only minor repairable damage, and is not to be construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an amount less than six percent (6 of the equipment's rental fee. 11. PROTECTION OF EQUIPMENT It is the res ponsibility of the Lessee to protect all equipment from damage, exposure to weather, or damage that occurs f rom issue of equipment, The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date. 12. THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment (at is replacement cost when rented) for all types of theft or mysterious disappearance. DamageWaiver does not cover theft, 13. WEATHER RELATED RISKS. Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should the tenting become unstable due to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, Lessee shall sfll be liable for payment in full of 1 DiRTY� OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while equipment is out of possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty, Accrued rental charges cannot be applied against the purchase or cost of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented, The cost of repairs will be borne by the Lessee, whether performed by the Lessor, or at the Lessor's option by others. 15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the leased equipment from any cause. No loss of o damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees, Lessor shall have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs. 16. PAYMENT TERMS. We require a valid Visa, MasterCard, American Ex press or Discover card number to make a reservation unless the party renting the equipment has a pre- arranged account at Partv Time R6ntal. The credit card number shall secure the reservation until the date of the event, If a credit card is not presented at pick-up, then a cash security deposit equal to the repli4cement cost of the eci uipment is required in addition to the rental fee. 17. CANCELLATION. A party making a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled within thirty (30) days of the event. This policy applies 1� aP includin-those who have prc-arranged accounts at PartyTirnie Rental. Cancellation of inflatable and special seasonal equipment shall be subiectto a 100% fee, 18. D IUV L 9 AN' 6 PICK UR Delivery is made to closest point truck can park. Extra charoes will result in deliveries to upstairs, elevator use or any point wh 'ere extra time is involved. (D: service does nor include set up and knock dovin of tables and chairs, If this service is required, arrangement should be made several days priorto delivery with a special charge quoted If no arrangements are made and this service is desired on delivery, our driver must call for authorization, If time permits, we will try to accommodate you after quotingthe ,;rir-P, On pick up wherl? no prior arrangements have been miade and equipment is not knocked down and assembled in one sheltered area, tables and cl airs ,will be lef until the next �,A_ ocicheduiPcl, There will bean additional one day rental. A knockdown fee will result if equipment is st It -a! up, 9, PREPARAT10H 01- SITE. Lessee agrees to have the site upon which the equipment is to be erected, free anci clear of all obstacles, natural and man-made, prior to the arrival of the Lessor's WOrK crew. Lessee further agrees to have all tents cleared for removal prior to our arrival. All non-leased equipment and decorations shall be cleared and taken from the site. It the Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense. 20. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked priorto arrival of Lessor's workcrew. Lcsse- assumes full responsibility for damage to all Underground Facilities, To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE YOU DIG 8 21, SFT EAR DOWN, Setup and/or tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the custom based onthe rental item to be set- xm down Any equipment not i d bo��uporkxn down will bommommdnorm���up�eur down uku�mm�usa minimum $5O�e. 22. IDENTIFICATION. VVhonpicking up rental equipment at our location, we require a valid Indiana Sate Driver's License. For insurance purposes, we are required to photocopy the Lessee's license. 28, EQUIPMENT USE. Upon nicking up or accepting delivery of equipment, learn to use the item(s), Wedn our best to instruct Bach customer on how 10 safely use the equipment. Should an ifem not urk prn�e pl cont Les aa soon uu you have discovered the problem We will either provide further instruction urwo will replace the item Also, upon picking upur accepting delivery oi equipment, bo sure that you have received all uy the items that you reserved, Provided that 'the items are not corrector acceptable, *o must be adv|sodimmed\me| nnrde/m/emedythesi|uation.TheLeseeanhu||uoothoequipmantinaoarefu|andpmpo/mannnr. 24. LIQUIDATED DAMAGES. in the event that the Lessor fails to delivery any equipment, or is unable to remedy problems with delivered equipinent, the Lessor's sole rooponuibNty shall Uelore|unULn the Lessee the rental fee for the particular equipment. 25 SGVERABILITt|f f t1lis Rental Ag is held inva by court of competent juri it h ||te considered d fro this Rental A thurnuoh nvaiid,ty snail not affled other orovls!ons :hai can be given effect in the absence of the invalid �Q��'8FG�8me that i�� files an Agreement, the Unsuccessful party in the action shall pay to the successful party, in a&iinol) to all other sums 'that either party way be called upon to pay, a reasonable sum for the successful party's attorney's fees. 2 LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result. It there is obvious damage such as mildew, excessive stains, burns or tears, you will be charged the cost of the linen and keep same as though it were a sale. Return all linens dry and free of waste. 28, COOKING UNDER TENTS. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent, Lessee assumes full responsibility and costs incurred lordanagaand ordean\ng expense io lem tops due to coking processes underurnearteNa, 7250 North Keystone Ave. (317) 536 -2022 Indianapolis, IN 46240 FAX (317) 536 -2023 www.PTRINC.com �k NT93 TO JOB LOCATION TICKET CITY OF CARMEL— TREASURER OFCE MERCHANTS SQUARE Res# 129428 1 CIVIC SQUARE BY MELLOW MUSHROOM Con# 174438 CARMEL IN 46032 CARMEL 46032 Loc 100 DL /ID V Co PHONE DATE TIME AR -97 W (317) 571 -2495 OUT 10/14/11 2:55 PM AW F (317) 844 -3498 PO /JOB RECEIVED BY LJ MERCHANTS EVENT VANESSA STILES R 10/14/11 3:00 PM MC *FINAL Charge for 1.00 Day(s) Page: 3 QTY ITEM DAY EXT AMT NET AMT Actual In Date: 10/17/11 1:58 PM DO NOT USE IN RAIN SNOW OR STRONG WIND NEEDS A FLAT HEAD SCREW DRIVER TO INSTALL 1 8700 -0000 DANCEFLOOR VISQUEEN TARP 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 24 8799 -0000 DANCEFLOOR CALIFORNIA 3'X4'PCS 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 1. 7377 -0000 TOOL SCREW DRIVER FLAT /SMALL 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 18 6626 -0000 EXHIBIT STANCHION WH CHAIN 8' 3.00 54.00 54.00 Actual In Date: 10/17/11 1:58 PM 25 6401 -0000 EXHIBIT STANCHION WH PLAS 3.00 75.00 75.00 Actual In Date: 10/17/11 1:58 PM 25 M030 -0000 *BASE 3 FT 0.00 0.00 Actual In Date: 10/17/11 1:58 PM 1 27 SU /TD DFLOOR 15X18 -21X21 100.00 100.00 100.00 1 46032 CARMEL P /D -32 55.00 55.00 55.00 Payments If there are any problems WHATSOEVER with any of our equipment, please call 317 252 -3832. There will NOT be any credits or adjustments to this order, unless this phone call is made. RENT 2838 50 Initials SALES 155.00 AILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0 00 VIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT THEFT IS PUNISHABLE BY 2 DMG WAIVER 157 13 EARS IN PRISON PLUS UPTO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE ABOVE ADDL TAX 0.00 EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0 00 ie undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the terse side hereof, hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth in this DEPOSIT 0 00 ntal Agreement, and is an authorized agent for the Lessee. AMT BILLED 3150. 63 TOTAL DUE 3150.63 17 OCT 11 13:58:17 1UIPMENT LEASED BY X Ranrdar from In -A -Bind 800- 862 -2463 Form #10136 Terms and Conditions INSP17 ION. Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition. Lessee under stands is prcpe use. Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2. TINE Or RE'i i irlit. Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les- see's ooligations under this contract. Time is of the essence in the agreement. Any extension must, at Lessor's election be mutually agreed upon in writing. 3. RETURN OF At the terrnination of this agreement, Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours, in�he`co7tdiaon and repair as when delivered to Lessee. subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not eturred 'mthin Lessor's regular business hours. If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee, Lessee shall be responsible for all ssscs of damage to Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTI ;S. As used in this Rental Agreement, the terms "Lessor" and "we" shall mean PTR, Inc. d /b /a Party Time Rental. The terms "Lessee" and "you" shall mean the parley executing this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor and its employees, agents, and subsidiaries, from and against all claims, liabilities, losses, damages to property or otherwise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and ages; of Lessee or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liabilit} coveeo v the indemnification provision in this paragraph. 6. TlMiE. All equipment rental charges are for time out, NOT TIME USED. Most prices quoted are for a one day (24 hours) charges. If equipment is needed for a longer time period, v :e aisc have weekly (7 days) and monthly (28 days) rates. 7. I_l.;F!LI T Y. A!I equipment is to rental purposes only, and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the used c; t e !ease euuipment f _essor expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose. and neither assivnes i���s rL th ^rites any other person to assume for it any liability in connection with the use of this equipment The Lessee agrees to indemnify and hold the Lessor harmless fro gnu ad. ar claims, actions. proceedings, costs, damages to property, consequential damages, loss of income or any other incidental damages, even tY;ose damages ry 'h, nr the i -error including attorney's fees. arising out of, connected with or resulting from the use of the equipment, including but not li -itad I I L agrees o oay a!i reasonable collection attorneys and court fees and other expenses involved the co- lecilon of charges or or the Lessor's rights under this contract. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT. If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Les- sor. Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER. A six percent (6 non refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is riot to be construed as insurance he damage ,Ajaiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an amount less than six cerc_rit (6'o; of the equipment's rental fee. 11. PROTECTION Or [i UIPMENT. I; is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or damage that occurs from issue of equipment. The Lessee must proteci the equi; ­ent until it is returned or until the agreed pick -up time and date. 12. THEr OF .G:i EPMENT. The L eel agrees to pay for equipment (at is replacement cost when rented) for all types of theft or mysterious disappearance. Damage Wa.v?.r lcs not covet Ineft. 13. tA'FAi'HER R!!" -;'t !?t7 Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, the tenting become unstable due 'ro nigh wind, snow, rain, flooding. extreme cold or heat.. or any other factor beyond Lessor's control, Lessee shall still be liable for payment in ful, all charges. 14. DIRTY, (r„ D ".14"C'r0 FQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while equipment is of possessicn of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchas_ or cost of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented. The cost of repairs will be borne by t c Lessee, whe,het performed by the Lessor, or at the Lessor's option by others. 15. LOSS OR G.?P1iACd. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of dainauw to the leased equipment from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the ieoay66e cr -ntai fees. Lessor shall have the pptio i of repairing or replacing the equipment, and Lessee shall be responsible for such costs. G. PAYPVIENY'rrt `IiiiiS. We require a valid Vasa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre arrar,.ei account at Party Time Rental. The credit card number shall secure the reservation until the date of the event. If a credit card is not presented at pick -up, then a cash securry Jepo,�It ecaual to the replacement cost of the equipment is required in addition to the rental fee. 1 ',saN"EI.I I'ION. A party manic g a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled within thirty (30) days of the event. This policy appliF i. pa s rc uding those v I­, ave p P- arranged accounts at Party Time Rentai. Cancelietion of inflatable and special seasonal equipment shall be subject to a 1001, fee. 8. =t ,r AND PIC K UP. Del,vcry is made to closest point truck can park. Extra charges will result in deliveries to upstairs elevator use or any point where extra time is invo led. Our cc­ ice does not include set up and knock down of tables and chairs. If this service is required, arrangement should be made several days prior to delivery with a special charq- ouoien I' no arrangements are made and this service is desired on delivery, our driver must call for authorization. If time permits. we will try to accommodate you after quoting the ­i,­ r;^ •,nP i •;,,,pure nor arrangements hay r heed made and equipme is rot knxced do�.an anr: a ssnmbled in cn -e "elterpd area. tables nn^ hairs r,— 1 'ddili'na! .ne ci.iv rerrtaf A, 1, do"f `,r- r su1, 1 t' k,'.. Pr' 5. Le F< agrees lu r'avc 'ne rile upon ',Which the equipment is to be erected, `ree and clear of a.l castacles ,tern 1% r a of the Le Grp .,E A Lesser c :her agrees to have all tents cleared for removal prior to our arrival. All non leased equipment and decorations shall be cleared and lane, the site. If the Lessee fa is to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense. 20. UNDrRGROUNJ FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to arrival of Lessor's work cre.. Lessee nssurrps fui resoonsibilit, for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE YOU DIG 800 X82 ti51� 21. Sri -UPfi z.AR D0 ill!. Set up and tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the customer based on the rental item to r set- io!torn down. Anv equiomer t rot previously scheduled to be set -up or torn down will be assessed normal set -up /tear down charges plus a minimum $50 fee. 22, IDENTiF•ICX IOtd. INrien oicking up rental equipment at our location, we require a valid Indiana Sate Driver's License. For insurance purposes, we are required to photocopy the Lessee's license. 23. EOUIPMtEPrT l.'3.? Icnn oic!6rq up or accepting delivery of equipment, learn to use the item(s). We do our best to instruct each customer on how to safely use the equipmenr Shaala an ;tern roc ,room- o, ;oerly. please contact Lessor as soon as you have discovered the problem. We will either provide further instruction or we will replace the item. Also uccr picking on or ccpn 1 _j- -`ver\ ,f Fq-t pment, be sure that you have received all of the items that you reserved. Provided that the items are not correct or acceptable, we must advise:, i -cmeJ: ,r r neck,/ the s!tua`ion. The Lessee shall use the equipment in a careful and proper manner. 24, f_li1' !'C'': 0 D :vt ov nt that the Lessor fails to delivery any equipment, or is unable to remedy problems with delivered equipment, the Lessor's sole responsr, shah r e r n nlai fee lc r the particular equipment. 2c. SFV i8 n I 1 i n J this Rental Agreement is held invalid by a court of competent jurisdiction. it shall be considered deleted from this Rental Agreement. but nvaiid:iv ,hal; i c; aft e provison, "iat can be given effect in the absence of the invalid provisions. 26. A tORNEY'n rs F.S. the event that either party files an action in relation to this Rental Agreement, the' Unsuccessful party in the action shall pay to the successful c addition to all other sums that either party may be called upon to pay, a reasonable sum for the successful party's attorney's fees. 27. LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG- mildew will result. If there is obvious dar such as mildew, excessive stains, burns or tears, you will be charged the cost of the linen and keep same as though it were a sale. Return all linens dry and free of waste. 28. COOING UNUE9 TENTS. Lessee agrees rot to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs inc_ for damage and or cleanin7 pense tc l e n t tops aue to cooking processes under or near tents. Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/14/11 Invoice $3,150.63 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Party Time Rental IN SUM OF 7250 N. Keystone Avenue Indianapolis, IN 46240 $3,150.63 ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1160 Invoice 43- 590.03 $3,150.63 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, October 21, 2011 Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund