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Home My WebLink AboutBPW-10-19-11 a,, Lity o f Crme1 O 1f Office of the Clerk Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, OCTOBER 19, 2011 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 19, 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 ((1111Ft CA ii�i �1, OF C �R� s s C ity of C O 0 Office of the Clerk- Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, October 19, 2011 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the October 5, 2011 Regular Meeting 2. PERFORMANCE BONDS a. Resolution NO. BPW- 10- 19- 11 -01; Heather Knoll; Section 3B; Curbs and Gutters, Streets, Street Signs; Kenneth Windier, Ryland Homes b. Resolution NO. BPW- 10- 19- 11 -02; Murphy Hall (Lincolnshire); Section 1 Lincolnshire Section 2; Interior Sidewalks; Brian Brunner, BCE Associates c. Resolution NO. BPW- 10- 19- 11 -03; Grandin Hall; Section 1 2; Interior Sidewalks; Brian Brunner, BCE Associates 3. BID /QUOTES OPENING AND AWARDS a. Quote Opening for the Snow Removal at Indiana Design Center and the Palladium; Dave Huffman, Street Commissioner 4. CONTRACTS a. TABLED 10/5/11: Request for Purchase of Goods and Services; First Group Engineering; ($10,000.00); Miscellaneous Engineering Traffic Services; Michael McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Services #26; Crossroad Engineers; ($18,500.00); Downtown Carmel Intersections /Street Evaluations; Michael McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 c. Request for Purchase of Goods and Services; Additional Services #27; Crossroad Engineers; ($20,000.00); Intersection Lighting and Signage Projects; Michael McBride, City Engineer d. Request for Purchase of Goods and Services; Additional Services #28; Crossroad Engineers; ($10,000.00); Miscellaneous Engineering; Michael McBride, City Engineer e. Request for Purchase of Goods and Services; Additional Services #29; Crossroad Engineers; ($30,000.00); On -Call Consulting; Michael McBride, City Engineer f. Request for Purchase of Goods and Services; Additional Services #30; Crossroad Engineers; ($10,500.00); Keystone Parkway and 96` Street Interchange Right of Way Appraisal Problem Analysis; Michael McBride, City Engineer 5. REQUEST TO USE CITY FACILITIES /STREETS a. Request to Use Gazebo and Common Ground; Wedding; Saturday, June 23, 2012; 8:00 a.m. to 11:00 p.m.; Rehearsal; June 22, 2012; 3:00 p.m. to 9:00 p.m.; Chris Cunningham b. Request to Gazebo and Common Ground; Wedding; Saturday, August 25, 2012; 8:00 a.m. to 3:00 p.m.; Rehearsal; August 24, 2012; 5:00 p.m. to 7:00 p.m.; Rand Brooks c. Request to Use City Streets; Artomobilia; Saturday, August 25, 2012; 6:00 a.m. to 9:00 p.m.; John Leonard d. Request to Use City Parking Spaces; Main Street; Thursday, October 27, 2011; Sonata Restaurant 6. OTHER a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Curb Cut /Sidewalk Closure /Open Pavement Cut/Lane Restriction /Temporary Construction Entrance; Penn Circle; North Pennsylvania and Old Meridian; Michael Thompson, Civil and Environmental Consultants c. Request for Mass Grading Plan; The Bridges PUD; Bradley Schrage, American Structurepoint d. Request for Stormwater Technical Manual; HealthSouth Rehabilitation Hospital; Bradley Schrage, American Structurepoint e. Request for Final Plat; Village Green Section 2, Block E; Andrew Miller, Weihe Engineers 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, OCTOBER 19, 2011 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:08 a.m. MEMBERS PRESENT Board Members; Lori Watson and Mary Ann Burke, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Lois Fine MINUTES Minutes for the October 5, 2011 Regular Meeting approved 2 0 PERFORMANCE RELEASES Resolution NO. BPW- 10- 19- 11 -01; Heather Knoll; Section 3B; Curbs and Gutters, Streets, Street Signs; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Resolution NO. BPW- 10- 19- 11 -02; Murphy Hall (Lincolnshire); Section 1 Lincolnshire Section 2; Interior Sidewalks; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Resolution NO. BPW- 10- 19- 11 -03; Grandin Hall; Section 1 2; Interior Sidewalks; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. BID /QUOTE OPENINGS AND AWARDS The Bids for the Snow Removal for Indiana Design Center, Palladium and Art and Design District; were opened and read aloud by Board Member Burke, Company Amount Vive Exterior 75, 25 0.00 Mattingly Concrete 80, 000.00 The Bids were given to Dave Huffman, Street Commissioner for review and recommendation. CONTRACTS TABLED 10/5/11: Request for Purchase of Goods and Services; First Group Engineering; ($10,000.00); Miscellaneous Engineering Traffic Services; Board Member Burke moved to remove from table. Board Member Watson seconded. Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services #26; Crossroad Engineers; (818,500.00); Downtown Carmel Intersections /Street Evaluations; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services #27; Crossroad Engineers; (820,000.00); Intersection Lighting and Signage Projects; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services #28; Crossroad Engineers; (810,000.00); Miscellaneous Engineering; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services #29; Crossroad Engineers; (830,000.00); On- Call Consulting; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Services #30; Crossroad Engineers; (810,500.00); Keystone Parkway and 96' Street Interchange Right of Way Appraisal Problem Analysis; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. USE OF CITY FACILITIES Request to Use Gazebo and Common Ground; Wedding; Saturday, June 23, 2012; 8:00 a.m. to 11:00 p.m.; Rehearsal; June 22, 2012; 3:00 p.m. to 9:00 p.m.; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request to Gazebo and Common Ground; Wedding; Saturday, August 25, 2012; 8:00 a.m. to 3:00 p.m.; Rehearsal; August 24, 2012; 3:00 p.m. to 7:00 p.m.; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets; Artomobilia; Saturday, August 25, 2012; 6:00 a.m. to 9:00 p.m Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Parking Spaces; Main Street; Thursday, October 27, 2011; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. OTHER 10/19/11 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon; Board Member Burke moved to remove from table. Board Member Watson seconded. Request removed from Table. Request for Curb Cut /Sidewalk Closure /Open Pavement Cut /Lane Restriction /Temporary Construction Entrance; Penn Circle; North Pennsylvania and Old Meridian; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request for Mass Grading Plan; The Bridges PUD; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request for Stormwater Technical Manual; HealthSouth Rehabilitation Hospital; Board Member Burke move to approve. Board Member Watson seconded. Request approved 2 -0. Request for Final Plat; Village Green Section 2, Block E; Andrew Miller, Weihe Engineers ADD ON John Duffy, Director of the Department of Utilities; request to add on the award of bid for City Wide Trash collection. Board Member Burke moved to add item to agenda. Board Member Watson li seconded. Award Republic Services; ($8.5 7 /household first year); This was the lowest and most responsive bid. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Mike McBride, City Engineer request to add on a contract for 116 and Eden Glen Drive Drainage Improvements; Board Member Burke moved to add item to agenda. Board Member Watson seconded. Yardberry; ($18, 000.00) this was the lowest and most responsive bid. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:15 a.m. Diana L. Cordray, IAMC' Clerk Treasurer Approved GGr� ayor James Brainard ATTEST: $41 Diana L. Cordray, IAM Clerk Treasurer