HomeMy WebLinkAbout172712 05/27/2009 w
CITY OF CARMEL Expense Report (required for all travel expenses)
EMPLOYEE NAME: BILL AKERS DEPARTURE DATE: 16- May -09 TIME: 5:30 AM PM
DEPARTMENT: COMMUNICATIONS RETURN DATE: 21- May -09 TIME: 9:30 AM/PM
REASON FOR TRAVEL: NWS CONFERENCE DESTINATION CITY: ORLANDO,FL
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM
Transportation Gas /Tolls/ Meals
Date Parkin Lodging Misc. Total
Air -fare Car Rental Other g Breakfast Lunch Dinner Snacks Per Diem
$0.00
5116109 $15.00 $65.00 $80.00
$0.00
5117109 $65.00 $65.00
$0.00
5118109 $65.00 $65.00
$0.00
5/19109 $65.00 $65.00
$0.00
5120109 $15.00 $90.00 $65.00 $170.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
Total $0.00 $0.00 $30.00 $90.001 $0.001 $0.001 $0.001 $0.00 $0,00 $325.001 $0.00 e
DIRECTOR'S STATEMENT: I her b at all expenses list d conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date:
WT
City of Carmel Form ER06 Revision Date 5/22/2009 Page 1
THE TRAVEL AGENT tel 317.846.9619 800.347.2512
��e�lianat�f�yu:G�rJ�iJ fax 317848.3998
email info @thetravelagent.travel.
web www.thetravelagent.travel VI P TUOSO N1 F. Jl B L K.
11562 4*5 tfield Bo ulevard E Carmel, Indiana 46032
SALES PERSON: A09DT ITINERARY /INVOICE NO. ITIN 4005 DATE: APR 29 2009
ACCOUNT CPD SLS71I PAGE: 01
FOR:
AKERS /WILLIAM
TO: CITY OF CARMEL CITY OF CARMEL— COMMUNICATION CTR
ONE CIVIC SQUARE 3RD FLOOR ATTN:JANET ARNONE
CARMEL IN 46032 31 1ST AVE NW
CARMEL IN 46032
16 MAY 09 SATURDAY MILES— 828 ELAPSED TIME— 2 :10
AIR LV INDIANAPOLIS 722A AIRTRAN AIR FLT: 418 COACH CONFIRMED
AR ORLANDO /INTL 932A NONSTOP
20 MAY 09 WEDNESDAY MILES— 828 ELAPSED TIME— 2:22
AIR LV ORLANDO /INTL 616P AIRTRAN AIR FLT: 370 COACH CONFIRMED
j q k AR INDIANAPOLIS 838 NONSTOP
"YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED
FEES AND PENALTIES EXIST FOR REISSUES— REFUNDS CHANGES. FOR
AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL
877 6456373 CODE A09. $15.00 PER CALL FEE WILL BE CHARGED
A CANCELLATION FEE OF 10PCT ON TTL COST OF BOOKED TOURS— CRUISES
LAND HOTEL PKGS WILL APPLY. AIRLINE CHECKED BAGGAGE NOTICE
FOR DOMESTIC AND INTERNATIONAL TRAVEL AIRLINES MAY CHARGE
THE TRAVEL AGENT THANKS YOU -317 846 9619..DEBBIE...WWW.TTA.TRAVEL
PROCESSING FEE 35.00
0
AS YOUR TRAVEL ADVISOR, WE RECOMMEND YOU ALWAYS PURCHASE INSURANCE FOR ALL TRAVEL COMPONENT5. TRAVELEx INSURANCE SERVICES 15 OUR PREFERRED PROVIDER..
FOR TERMS AND CONDITIONS,REFERTO: WWW.TTATRAVEL/TERMS
Page 2 of 2
Cindy Sheek5
Finance Manager, City of Carmel
317- 571 -2428
317 571 -2410 fax
csheeks@carmel.in.gov
5/26/2009
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: ``S Date: J a c)
City of Carmel Form ERO6 Revision Date 5/22/2009 Page 2
;ontinental
Airlines
.0000NT NUMBER: 10050479300000 ACCOUNT STATEMENT CREDIT CARD NUMBER: 00004793000050
:ITY OF CARMEL For Statement Period Ending January 31, 2009 CARDHOLDER NAME: COMMUNICATION CENTER
Other Net
mue Departure Routing Agency Charges/ Continental Airline Charges/
Fats Date Passenger Name Ticket Number Origin To To To To Fare Class Airline Segment Number Credits Rebate Rebate Credits
1/26/2009 AKERS/WILLIAM 89081217699596 15879323 $35.00 $0.00 $0.00 $35.00
1126/2009 JOKANTAS /JOHN 89081221711403 15879323 $35.00 $0.00 $0.00 $35.00
1/26/2009 04/28/2009 AKERS/WILLIAM 5268770317143 IND LAS IND NN WNWN 00000000 $239.20 $0.00 ($1.20) $238.00
1/26/2009 04/28/2009 JOKANTASIJOHN 5268770323281 IND LAS IND NN WNWN 00000000 $239.20 $0.00 ($1.20) $238.00
1/30/2009 AKERSIWILLIAM 89081221711451 15879323 $35.00 $0.00 $0.00 $35.00
11/30/2009 ST1LTS /DENNIS 89081221711462 15879323 $35.00 $0.00 $0.00 $35.00
il/30/2009 05/16/2009 AKERS/WMR 332G36EWL IND MCO LH FLFL 15879323 $182.20 $0.00 ($0.91) $181.29
11/30/2009 05/1612009 STILTS/DMR 332Z6HHGS_ IND MCO LH FLFL 15879323 $182.20 $0.00 ($0.91) $181.29
02'05/2009 Page 1 of 3
AirTran Airways Online Check -In Page 1 of 1
irTrayy
check -in
excess bags
Your excess bags purchase is confirmed.
airTran
DATE FLIGHT DEPART ARRIVE Conf.Number: G36EWL
16MAY09 418 Indianapolis, Orlando, Issued Date: 15May09
IN FL FOP: CREDIT CARD
Card XXXXXXXXXXORM
Number:
WILLIAM AKERS Total Cost: USD 15.00
Not valid for transportation
https: /ebyepass. airtran .com /PrintUpgradeReceipt.aspx ?process 5/15/2009
Aif ran Airways Online Check -In Page 1 of 1
check -in
excess bags
Your excess bags purchase is confirmed.
in
DATE FLIGHT DEPART ARRIVE Conf.Number. G36EWL
20MAY09 370 Orlando, Indianapolis, Issued Date: 20MayO9
FL IN FOP: CREDIT CARD
Card XXXXXXXXXX
Number:
WILLIAM AKERS Total Cost: USD 15.00
Not valid for transportation
htts:// ebyepass. airtran .com /PrintUpgradeReceipt.aspx ?process= ExcessBags 5/20/2009
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COLUMBUS, OH 43215 Plea se Call 317-24 0-0 380 For An y
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TERMINAL 11). 60853406
11ERCHAH1 1: 216178305999
Ticket/Tmnact: 0 24629 0oc)o0j
Lic/St,'Park 51691
926AAO IN 4TH66
Mlodel'Ma ke TAHOE
SALE C:HEVrr?o,_FT SLLjj
BATCH: 092990 I NU: 118753 MAIN LOT
DATE! lin 26, 09 11KE: 20:40 Reque Loc: VALET
SEQ; 0036 AUTH:00866A Arrival Date 05/1 6/2009
$90.00 Req L__ Date 05120/2009 3 4 t
BASE 20:39
Customer: AKERS, BILL
TIP Cashier: VALET
Parking Charge: 90-00 COVERED
Discounts-
.0 .00
TOTAL Surcharge Tax: 0.00
Sales Tay,- 0.00
Amount Paid:
$0.00
9ILLIAM AKERS �I I
CUSTOMER COPY
New World Systems'" Invoice
rbvPabrtoSenorSoftwareCu may
Page: 1
888 W. Big Beaver
Suite 600 Number: 0000060231
Troy, MI 48084 Date: 1/26/2009
(248)269 -1000
Customer: HAM 1237
Mr. Kevin Trotter
Fishers Police Department
c% Hamilton Co.. IN
4 Municipal Drive
Fishers, IN 46038 USA
d Per Contract
Aegis 2009 Executive Customer Conference Each 1.0 945.00 945.00
Bill Akers
LASTITEM
Aegis 2009 Executive Customer Conference, Akers Subtotal 945.00
Payment due 15 days from receipt of invoice Sales Tax 0.00
Payment/Credit Amount 0.00
945.00
ARZTC00 I .rpt
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
05/22/09 $325.00
05/22/09 $120.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer
VOUCHER NO. WARRANT N
ALLOWED 20
Bill Akers
IN SUM OF
i
13967 Wakefield Place
Fishers, In 46038
$445.00
ON ACCOUNT OF APPROPRIATION FOR
Carmel Clay Communications
PO Dept. INVOICE N0. ACCT /TITLE AMOUNT
Board Members
1115 43- 430.04 $325.00 1 hereby certify that the attached invoice(s), or
1115 43- 430.02 $120.00
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
r
received except
Friday, May 22, 2009
i, e
Director
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund