HomeMy WebLinkAboutBPW-11-02-11 f O F. C' A i
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Office of the
Clerk- Treasurer
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, NOVEMBER 2, 2011
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
NOVEMBER 2, 2011 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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City of
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Office of the
Clerk Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, November 2, 2011 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the October 19, 2011 Regular Meeting
2. PERFORMANCE BONDS
a. Resolution NO. BPW- 11- 02- 11 -01; Inglenook Subdivision; Street Signs; Casey
Land
b. Resolution NO. BPW- 11- 02- 11 -02; Heather Knoll Section 3B; Installation of
Water; Ryland Homes
c. Resolution NO. BPW- 11- 02- 11 -03; Roberts Camera; Installation of Right Of Way
Improvements Water Project; Buckingham Management LLC
3. BID /QUOTES OPENING AND AWARDS
a. Bid Opening for the 2012 Rock Salt; John Duffy, Director of the Department of
Utilities
4. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #5; Rieth Riley
Construction; (increase $178,588.86); 106 Street Path Michigan Road to Ditch;
Michael McBride, City Engineer
b. Request for Purchase of Goods and Services; Change Order #5; Central
Engineering and Construction; (increase $10,973.45);106 Street Drainage;
Michael McBride, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
c. Request for Purchase of Goods and Services; ESO; ($11,332.00); Chief Keith Smith, Carmel
Fire Department
d. Request for Purchase of Goods and Services; Republic Trash Service; City Wide Trash
Service; Contract not in packet; John Duffy, Director of the Department of Utilities
5. OTHER
a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Dedication of Streets; Williams Mill Subdivision; Marty Meisenheimer,
Williams Mill Homeowners Association
c. Request for Easement Agreement; Christian/Amie Browning
d. Request for Curb Cut; 2105 Pebble Beach Drive; Crooked Stick West, Section 1;
Jon Dobosiewicz, Nelson Frankenberger
e. Request for Variance; Landscape in Easement; 730 Edison Way, Ashbury Park;
Steven/Billie Farrell
f. Request for Variance; Fence in Easement; 13205 Dumbarton Street, Village of
West Clay; Jeff /Sarah Rosetti
g. Request for 10 Amendment to Employee Health Benefit Plan; Barbara Lamb,
Human Resources
h. Resolution NO. BPW- 11- 02- 11 -04; A Resolution Setting 2012 Employer and
Employee Contribution Rates for the City of Carmel Employee Health Benefit
Plan; Barbara Lamb, Human Resources
i. Resolution No. BPW- 11- 02- 11 -05; A Resolution Authorizing Wellness Expenses to
be paid from the Medical Escrow Fund; Barbara Lamb, Human Resources
6. ADJOURNMENT
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BOARD OF PUBLIC WORKS SAFETY MEETING
1 MINUTES
WEDNESDAY, NOVEMBER 2, 2011 -10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the October 19, 2011 Regular Meeting approved 2 -0 (the Mayor was not present at the
meeting and abstained from vote)
I PERFORMANCE RELEASES
Resolution NO. BPW- 11- 02- 11 -01; Inglenook Subdivision; Street Signs; Board Member Burke move to
approve. Board Member Watson seconded. Request approved 3 -0.
Resolution NO. BPW- 11- 02- 11 -02; Heather Knoll Section 3B; Installation of Water; Board Member
Burke move to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution NO. BPW- 11- 02- 11 -03; Roberts Camera; Installation of Right Of Way Improvements
Water Project; Board Member Burke move to approve. Board Member Watson seconded. Request
approved 3 -0.
BID/QUOTE OPENINGS AND AWARDS
The Bids for the 2012 Rock Salt (Utilities); were opened and read aloud by Mayor Brainard,
Company Amount
Morton Salt $104.00/10,000 tons
Cargill $100.79/10,000 tons
The Bids were given to John Duffy, Director of the Department of Utilities for review and recommendation.
CONTRACTS
Request for Purchase of Goods and Services; Change Order #5; Rieth Riley Construction; (increase
$178,588.86); 106 Street Path Michigan Road to Ditch; Board Member Burke move to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Change Order #5; Central Engineering and
Construction; (increase $10,973.45); 106th Street Drainage; Board Member Burke move to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; ESO; ($11,332.00); Board Member Burke move to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Republic Trash Service; City Wide Trash Service; Board
Member Burke move to approve. There was brief discussion. John Duffy, Director of the Department
of Utilities informed the Board the contract was not yet available. Board Member Burke moved to
table. Board Member Watson seconded. Tabled 3 -0.
OTHER
11/02/11 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
I Request for Dedication of Streets; Williams Mill Subdivision; Board Member Burke move to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Easement Agreement; Board Member Burke move to approve. Board Member Watson
seconded. Request approved 3 -0.
Request for Curb Cut; 2105 Pebble Beach Drive; Crooked Stick West, Section 1; Board Member Burke
move to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Landscape in Easement; 730 Edison Way, Ashbury Park; Board Member Burke
move to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Fence in Easement; 13205 Dumbarton Street, Village of West Clay; Board
Member Burke move to approve. Board Member Watson seconded. Request approved 3 -0.
Request for 10 Amendment to Employee Health Benefit Plan; Board Member Burke move to approve.
Board Member Watson seconded. Request approved 3 -0.
Resolution NO. BPW- 11- 02- 11 -04; A Resolution Setting 2012 Employer and Employee Contribution
Rates for the City of Carmel Employee Health Benefit Plan; Board Member Burke move to approve.
Board Member Watson seconded. Request approved 3 -0.
Resolution No. BPW- 11- 02- 11 -05; A Resolution Authorizing Wellness Expenses to be paid from the
Medical Escrow Fund; Board Member Burke move to approve. Board Member Watson seconded.
Request approved 3 -0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:08 a.m.
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Diana L. Cordra IAMC
Clerk Treasurer
Approved
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M.yor James Brainard
ATTEST:
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Diana L. Cordray, IC
Clerk- Treasurer
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