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Home My WebLink About203727 11/17/2011 CITY OF CARMEL, INDIANA VENDOR: 065950 Page 1 of 1 ONE CIVIC SQUARE DIANA CORDRAY CARMEL, INDIANA 46032 11843 STONEY SAY CIRCLE CHECK AMOUNT: $1,412 -60 CARMEL IN 46033 -9501 CHECK NUMBER: 203727 CHECK DATE: 11/17/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1701 4343004 1,412.60 NLC CONF OF OF S C A, M FG' CITY OF CARMEL Expense Report (required for all travel expenses) /NUTANP. EXHIBIT A EMPLOYEE NAME: aA6L DEPARTURE DATE: I L TIME: (S A PM DEPARTMENT RETURN DATE: la I TIME: AM M REASON FOR TRAVEL: N�L C.(tu4 DESTINATION CITY: EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT v TRAVEL PER DIEM Transportation Gas /Tolls/ Meals Date p Luggage Parkin Lodging Misc, Total Taxi Tips Lu a e g Breakfast Lunch Dinner Snacks Per Diem t 1 aa� •a ,..,v L1 4 7 1 /P. o� 1111 1 Qs7.5 lr 3 S. Total fi 3' v0 �a Q DIRECTOR'S S I ATEMEyf I hereby affirm t at all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: L� City of Carmel Form EROS Revision Date 3/18/2009 Page 1 AFFIDAVIT FOR EXPENSES I, Diana L. Cordray, incurred expenses while traveling to the NLC annual conference in Phoenix, AZ. A receipt for tips $13.00) was not available. J Diana L. Cordray Clerk Treasurer November 16, 2011, 2011 SHERATON PHOENIX DOWNTOWN HOTEL 340 North 3rd Street VV V Phoenix, AZ 85004 US V V t 602 262 2500 t 602 262 2501 Sheraton. GUEST CLIENT TRAVEL AGENT CHARGE TO ROOM 1907 Diana Cordray RATE 210.00 PERS. 1 PL FOLIO 358111 A CARMEL, IN 46033 -5945 PAGE 1 ARRIVE 08- NOV -11 17:10 DEPART 12- NOV -11 08:11 NLK01A PAYMENT DESCRIPTION DATE REFERENCE 08- NOV -11 RT1907 Room Charge 210.00 08- NOV -11 RT1907 County Tax 17.37 08- NOV -11 RT1907 City /Local Tax 10.50 09- NOV -11 RT1907 Room Charge 210.00 09- NOV -11 RT1907 County Tax 17.37 09- NOV -11 RT1907 City /Local Tax 10.50 09- NOV -11 514680322 District Restaurant -26 -9-9- 10-NOV-11 RT1907 Room Charge 210.00 10-- NOV -11 RT1907 County Tax 17.37 10- NOV -11 RT1907 City /Local Tax 10.50 11- NOV -11 RT1907 Room Charge 210.00 11- NOV -11 RT1907 County Tax 17.37 11- NOV -11 RT1907 City /Local Tax 10.50 12- NOV -11 971.48 Balance Due 0. 00 S(, EXPENSE REPORT SUMMARY Date Rm Tx F &B telephone Other Total Payment 08- NOV -11 237.87 0.00 0.00 0.00 237.87 0.00 09- NOV -11 237.87 20.00 0.00 0.00 257.87 0.00 10- NOV -1.1 237.87 0.00 0.00 0.00 237.87 0.00 11- NOV -11 237.87 0.00 0.00 0.00 237.87 0.00 12- NOV -11 0.00 0.00 0.00 0.00 0.00 971.48 Total 951.48 20.00 0.00 0.00 971.48 971.48 Thank you for choosing Starwood Hotels. We look forward to welcoming you back soon! SIGNATURE 1 agree to remain personally liable for the payment of this account if the corporation or other third party billed fails to pay part or all of these charges. As a Starwood Preferred Guest you have earned at least 2565 Starpoints for this visit GS0865687416 Diana Cordray ROOM DEPART AGENT FOLIO 358111 08- NOV -11 1907 12- NOV -11 BROONIE Cordray, Diana L From: Carey Indiana Limousines [indyres @carey.com] Sent: Wednesday, November 02, 2011 2:35 PM To: CORDRAY @plsmr02.fdk.ecarey.com; Cordray, Diana L Subject: Reservation number(s): 715479 %IDA2% Thank you for using Carey Indiana Limousines. PLEASE DO NOT REPLY TO THIS MESSAGE. Responses from this address are not checked on a daily basis. May incur cancellation fees or other fees if response is made from this address. If you would like to update your reservation, please contact a Customer Care Representative at (317) 241 -7100. This email contains your reservation confirmation. Below is detail of your scheduled service. Please review it carefully and call us immediately at the number listed if there are any corrections that need to be made. FOR PRIVATE SERVICE: YOUR CHAUFFEUR WILL MEET YOU AT THE BOTTOM OF THE ESCALATORS TO BAGGAGE CLAIM WITH YOUR LAST NAME ON THE SIGN. FOR SHARE A RIDE SERVICE: UPON COLLECTING YOUR LUGGAGE, PLEASE PROCEED TO THE GROUND TRANSPORTATION CENTER AND CHECK IN AT THE CAREY INDIANA BOOTH DIRECTLY ACROSS FROM AVIS RENTAL CAR. UPON CHECKING IN, YOUR VEHICLE WILL BE ASSIGNED TO YOU. Service Detail: We will be picking up CORDRAY, DIANA, party of 1 on Tuesday, November 08, 2011 at 09:30 AM. The pickup will be from 11843 STONEY BAY CIR. Carmel for a trip to Indianapolis International Airport. The requested service type i Pref- Shared. The fare for this trip is 47.12 and will be paid by Credit card. The reservation number for your trip is: 715479. Call Us With Any Corrections If you feel that there are any errors in the above reservation(s), please contact our reservation center immediately at (317) 241 -7100. Have a great trip, and thanks again for using Carey Indiana Limousines. Cancellation Policy: Reservations must be cancelled or changed at least 2 hours prior to the scheduled city of service pick up time otherwise a late cancellation or no -show fee will apply. For reservations in the U.S., Canada and Puerto Rico, a change fee or late cancellation fee of $75 will be charged, unless the all inclusive charge is less and would then apply, to all transfer or hourly reservations. For all other countries, the applicable base transfer rate or the hourly minimum base rate for hourly service applies. A no show fee equal to the hourly minimum or base transfer rate for the confirmed vehicle plus airport fee, fuel surcharge, tolls and parking may apply should the passenger fail to cancel or meet the chauffeur at the designated pick up location. Surface Transportation Charge (STC): STC is a surcharge based upon various overhead expense items, some of which may not relate to the specific trip. The STC is always calculated as a flat percentage of the base rate. Page 1 of 2 Cordray, Diana L From: nlcregandhousing @jspargo.com Sent: Monday, April 04, 2011 2:00 PM To: Cordray, Diana L Subject: Registration /Housing Confirmation and Receipt 200069 l 4a,r. �J.ti' nj�e Strert ti' iiing'& pr omoting citiesas1renters opperlunity, le�ii rsliip a nd'go manoe: National League of Cities Congress of Cities and Exposition Nov 7th -12th, 2011 Convention Center Phoenix, AZ Questions about your registration? Contact Us! Confirmation Number: 200069 Date of Registration: 04104/2011 Name: Diana L. Cordray Title /Position: City Clerk Treasurer Representing City: City of Carmel Address: 1 Civic Square City /State /Zip: Carmel, IN 46032 -2584 Country: USA Phone: (317)571 -2414 Fax: (317)571 -2410 Email: dcordray @carmel.in.gov PLEASE SEE IMPORTANT MESSAGE(S) BELOW: On your Registration and Housing form you indicated that you would be sending a check and /or PO to the Hotel for the required one night's deposit to guarantee your room. PO's are not accepted by hotels as a form of housing deposit. Checks must be sent AFTER October 1, 2010 but BEFORE November 1, 2010. If you prefer, you may send us a major credit card number, expiration date, card holder name and signature on this form and fax to 703 631 -6288, BEFORE October 15, 2008 to guarantee your hotel reservation. We will gladly provide your credit card information to the hotel as a form of housing deposit. This confirmation includes BOTH YOUR HOUSING AND REGISTRATION information. This is your official confirmation for conference paym hotel reservation. Please print this out and retain it for your records. Click on Click here for On -Line Registration Registration Information REGISTRATION Full Conference $385.00 Payment Information Payment Type: Check Payment Reference: 196025 Payment Amount: $385.00 Amount Due: $385.00 4/4/201.1 Page 2 of 2 Amount Paid: $385.00 Balance Due: $0.00 The credit card supplied for payment has been charged for the applicable registration fees for the NLC Congress of Cities and Exposition. W alternate forms of payment or change of payment type once registration is submitted. Duplicate payments will be returned. Registration Change /Cancellation Information All requests for cancellation must be in writing, postmarked by, November 9, 2010, and are subject to a $75.00 processing fee. No partial ref you decide not to attend particular functions. No registrations or cancellations will be accepted by telephone. No refunds for cancellations aft( Hotel Reservation Information Sheraton Phoenix Downtown 360 N Third Street Phoenix, AZ 85004 Phone: 602 -262 -2500 Fax: 602-817-5325 Room Type: Single (1 person /1 bed) $210.00 Tax Rate: 13.27% Check -In: 11 /08111 Check -Out: 11 /12/11 Smoking Room: No Please be sure to save your changes before logging out of the system. If you do not receive an updated confirmation email or fax within 3 da NLC Registration and Housing Center at 888 -319 -3864 or nlcregandhousing @jspargo.com. Registration and Housing Center Information NLC Registration and Housing Center 11208 Waples Mill Road, Suite 112 Fairfax, VA 22030 Toll Free Phone: (888) 319 -3864 Phone: (703) 449-6418 Fax: (703) 631-6288 Email: nlcregandhousing @jspargo.com 4/4/201.1 Reservations Review Reservation Details Page 1 of 2 American Airlines home page Indianapolis to Phoenix Total Paid 1 Adult Tuesday November 8, 2011 Saturday November 12, 2011 $386.80 USA Record Locator Reservation Name EEZMZO I IND /DFW Your record locator is your reservation confirmation number and will be needed to retrieve or reference your reservation. Status: Ticketed Sep 11, 2011 •Taxes Fees Included Flight Information Flight Depart Arrive Average Fare 8320.00 Average Fare AMERICAN AIRLINES Indianapolis (IND) Dolled Fort Worth (DF11t) Adult 8320.00 November 8, 2011 11:50 AM November 8, 2011 01:15 PM Taxes 8r Fees 1897 —Adult Travel Time, 2h 25m Booking Code S Cabin Class: Economy Plane Type: 580 Seat: 19D Flight Subtotal AMERICAN AIRLINES Dallas! Fort Worth (DEW) Phoenix (PHX) I November 8, 2011 02:55 PM November 8, 2011 04:20 PM 1607 Travel Time: 2h 25m Booking Code, S I Cabin Class Economy Plane Type: S80 Seat: 19F AMERICAN AIRLINES Phoenix (PHX)� Dallas/ Fort Worth (DEW)) November 12, 2011 10:00 AM November 12, 2011 0120 PM 1074 Travel Time: 2h 20rn Booking Code: O Cabin Class: Economy Plane Type, S80 Seat: 12F AMERICAN AIRLINES Dallas/ Fort Worth (DEW) Indianapolis (IND) November 12, 2011 03:45 PM November 12, 2011 06:45 PM 1380 Travel Time 2h Om Booking Code: O Cabin Class: Economy Plane Type: S80' Seat: 14F Your Notifications Get Flight updates for all your flights in one quick setup. As An AAdvantage member, you can automatically receive updated flight notifications every time you fly via text, phone, or email it's your choice. Change your Preferences today. F Create Preferences Passenger Summary Save time at the airport! Add your travel information below to check -in online, k https: /www.aa.com/ reservation /findReservationSubmit.do 11/7/2011 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. p P yee Lg ay�L l� W1, Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) bU Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 1 IN SUM OF ON ACCOUNT OF APPROPRIATION FOR 7-9. Ll Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund