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HomeMy WebLinkAbout26030 Sensory Technologies Q 0 y INDIANA RETAIL TAX EXEMPT HAL5t i II \l y ®f Carmel l CERTIFICATE NO. 0031 20155 002 0 PURCHASE ORDER NUMBER l�, y !1.1.1.1.1. JJJLLL FEDERAL EXCISE TAX EXEMPT 35-60000972 tv ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES., CARMEL, INDIANA 46032 2584 VOUCHER, DELIVERY MEMO, PACKING $1.11 RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997 SHIPPING LABELS AND ANY COARESPONDENI HASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION S Ce Qk ti P3 OLO“ S G I, oC adia Ma l�C :NDOR vs-I 12-t"K I� -yIgU ate_ L' SHIP °kw co. (A 4116 y �O A n 1p,A- KSAPOtASiJI4 /4Gaie r, Ni Dap -o 0 Z'2 Li 'IRMATIGN BLANKET CONTRACT PAYMENT TERMS FREIGHT OUANTITY] UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION !i 1 3O QC/ �J4MI 60. PPL�; A Io9J ¶Les ni I /3, Gr�oo NP G -b Prece zr 334- 0 )T c 1 -160 Y P(- D‘?eC7a02-s (2 Cyr+ Pat P Th)WtJ age--0. (ZC/l(-r1. ma�21ALQ sl t_ or_..1 -4 t'Cli*A.. ;tz :4 O CZflah fi lie I :S Q p M o end Invoice To: l "!lf" IT4 of Y�z r jf1� 7r7 OimbL( s ,,,u, y lc. Gain -0 v PLEASE INVOICE IN DUPLICATE a. DEPARTMENT ACCOUNT PROJECT 1 PROJECT ACCOUNT AMOUNT PO I U''iL Li COO 3 I34/Z,' PAYMENT kP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY THERE IS AN UNOBLIGATED BALANCE IN THIS APPHOPRI 10 FFI TO PAY FOR TH ABOVE ORDER, SHIP REPAID. CA.O. SHIPMENTS CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY SHIPPING LABELS. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99. ACTS 1945 TITLE j I AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. o C n 7 n CLERK- TREASURER 0 sensorytechnologies A MARKEY'S VIDEO IMAGES COMPANY Project Agreement City of Carmel Carmel Council Chambers Update Presentation System Date: October 26, 2011 Prepared by: Andrea Mikels Project Number: 21334 Design Engineer: tarry Darling Contact Information Primary Contact: Steve Engelking Phone Number: 317 -571 -2403 Email Address: sengelking @carmel.in.gov Project Address: One Civic Square IN City: Carmel State: Zip: Acct. Payable Contact: Street Address: City: State: Zip: Phone Number: Email Address: r NOT Exempt from Payment of Sales Tax r Exempt from payment of Sales Tax` 'If Exempt, copy of Tax Exempt Certificate Letter is Required. Purpose of this Document The Functionality Statement will constitute an agreement of the services to be provided by Sensory Technologies. Elements, including equipment, labor, or logistical details not specifically addressed in this document will be considered changes and /or additions to the project, and may result in additional charges, timeline extensions, or both. Once installed, your system will be fully tested and commissioned by Sensory Technologies to ensure all equipment is working as designed. This document will reappear, acting as the commissioning checklist, verifying that both the Client and the Company agree that what was agreed to be installed in the functionality statement is, at point of commissioning, present and fully operational Upon completion and acceptance of the fully functional system, we will provide Instructive training to your staff regarding the use of each system. Contents Project Overview 4 Service Agreement 1A Functionality Statement 5 Terms and Conditions 16 Functionality Checklist 6 Agreement Acceptance 2 Customer Responsibilities 7 Attachments 3 Price and Payment Terms Project Overview: The current projectors and screens in the Council Chambers are a 4:3 format and need to be updated to a wide screen format. 2 projectors and 2 screens will be replaced. 1A. Functionality Statement 113. Functionality Checklist The below items comprise the Functionality Statement of This Functionality Checklist will serve as the single this solution. Once the system's functionality is agreed document for verification of all acceptance criteria and upon, a signature and payment for equipment will be validation by required signatories. secured and work will begin. Functionality Check -off Notes Presentation System The 2 current projectors and 2 screens will be removed and delivered to the Owner. The Owner will be responsible for any patching or painting necessary. One 4000 Lumen WXGA wide format projector will be installed on a stationary mount in the ceiling at each location. The Owner's projector mounting equipment will be utilized. One 123" (65" X 104" viewing area) wide format ceiling recessed electric screen will be installed at each location. The screens will have a white enclosure. The case length is 122 The Owner will provide power at this location. The Owner will provide at least 12" of.clearance above ceiling for recessed screen box. The touch panel programming will be modified to accommodate the new projectors and screens. Installation Installation includes Engineering Design Services, Project Management, Installation Labor and Training. Installation Parts Supplies and Wiring is included. Shipping and delivery is included. After hours work will be additional. Sensory Technologies QPA #10029 Checklist Sign -off A signature indicates the Functionality Checklist has been reviewed and the solution is completed, functional and approved. Client Technical Representative Date Printed Nanie and Title Sensory Representative Date sensorytechnologies wre NOW w..ra{m 2. Customer Responsibilities The following items shalt be provided by the Client and are not part of this agreement or proposal: All 120V electrical provisions (Specifications provided by S.T. after executed Agreement) All conduit and raceway as required by local code Conveyance (pathway) for AV cabling- includes any core drilling or structural modifications. (Specifications and call -outs provided by Sensory Technologies after executed Agreement) "Hard Points" for mounting of equipment: Sensory Technologies shall provide equipment specific mounting hardware to be attached to structural support provided by the Owner. When in doubt the Owner should contact a certified Structural Engineer for safety factors. Custom millwork, construction, or trim Required Local Permits and /or plan approvals Hazardous Material abatement Telephone and /or Data Network infrastructure Firewall configuration for videoconference traffic (S.T. to provide firewall configuration information) Modification or replacement of ceiling tiles and /or grid 3. Price and Payment Terms The price "Price for this Project is: 13,612.00 The above Price contains a service agreement. Please see Section 4: Service Agreement for details 4} sensorytechnoioyies AMV.A0' VWtU MM1%roo.vit 4. Service Agreement This equipment will be covered under the current service agreement. <y sensorytechnolooies n 'Aim n VIOL() OANOIS :SAWN 5. Terms and Conditions PURCHASE: The Company agrees to sell, and the Customer agrees to buy, the audio /visual equipment "Equipment the installation of such Equipment ("Installation") and /or the design, engineering and consultation related to such Equipment and Installation "Design (if any) described on the Proposal Sheet which is incorporated herein by referenced (described herein together as the "Project on the following terms and conditions. PROJECT SCHEDULE: Company estimates commencement of the Project within six (6) to eight (8) weeks from the receipt of the Equipment Payment. All work will take place during normal business hours (8 a.m. to 5 p.m., Monday through Friday) (unless requested by Customer, subject to overtime charges). The exact date of commencement will be coordinated with the Customer. CHANGE ORDERS AND ADDITIONAL SERVICE: Unless specifically documented on the Proposal Sheet and included in the Price, construction, repair and other work or materials related to the Project, including, but not limited to electrical, drywall, painting, millwork, underground trenching or laying or supplying conduit for wiring "Service are not included in the Price and Customer agrees to pay Company for such Service at the rate furnished to Customer by Company at the time such Service is requested by Customer, unless otherwise agreed to in writing by Customer and Company. The Customer may order changes in the Project consisting of additions, deletions, or modifications to the Project, with the Price and the Completion Date being adjusted accordingly. Company may initiate a Change Order upon encountering an Unavoidable Delay or Unknown Condition, upon discovery that the Equipment identified on the Proposal Sheet is obsolete, discontinued or unavailable, or otherwise as provided in this Agreement. An adjustment to the Price will be based on the cost of labor, materials, overhead, additional or different Equipment and profit. All such changes in the Project shall become binding upon written directive by Customer and upon written acceptance or proceeding with the work by Company. DRAWINGS AND PLANS: All drawings, designs, and plans created by the Company are the sole property of the Company and may not be duplicated or provided to anyone other than Company or Customer. Only one Design will be provided by the Company. If a redesign or second Design is requested by the Customer, such request will be considered a Change Order pursuant to Section 5 hereof, and may be subject to an additional cost to the Customer SOFTWARE LICENSE: The Company hereby grants to Customer a non transferable software license for Customer's use in connection with the establishment, use and maintenance of the system software implemented by the Company. Software shall mean compiled object code of software programs necessary for the proper function and operation of the system as delivered by the Company and accepted by the Customer. The Company shall at all times own all intellectual property rights and source code (also referred to as uncompiled code) in connection with the Software. In no way does this Software license confer any right in Customer to license, sublicense, sell, or otherwise authorize the use of the software, whether in compiled form, source code form or otherwise, by any third parties. Any software modification made by any party other than the Company will null and void any active service agreement or warranty. LIMITATION OF LIABILITY: The Company shall not under any circumstances be liable to the Customer or any third party for special, indirect, incidental, or consequential damages, including, without limitation, loss of profits or revenues, loss or damage to other property or equipment, cost of capital or of purchased or replacement good, or expense, delay or inconvenience caused by or arising from the purchase, sale, use, repair or inability to use the Project or by any performance or non performance under, or breach of, this Agreement. RETURNS AND ALLOWANCES: Customer may not return or cancel the purchase of any Project Equipment after Installation of the Equipment has been completed. If Customer returns, refuses or cancels the Project Equipment after the execution of this Purchase Agreement but before the Installation of the Equipment, Customer agrees to pay Company for all actual expenditures, commitments, liabilities and costs, determined in accordance with good accounting practice, made or incurred with respect to such Equipment along with a restocking charge of twenty percent (20 of the Price. Company shall have the absolute right to cancel and refuse to complete the Project if at any time Customer becomes insolvent or bankrupt or otherwise does not strictly comply with the terms and conditions of this Agreement, and if Company so cancels and refuses, Customer agrees to pay Company for all actual expenditures, commitments, liabilities and costs, determined in accordance with good accounting practice, made or incurred with respect to such incomplete Products, along with a restocking charge of twenty percent (20 of the Price. NON SOLICITATION: During the period of this Agreement and through twelve (12) months following the Agreement, the Customer and the Company will not directly or indirectly solicit, take away, hire, employ or endeavor to employ any of the employees of the Customer or the Company. GOVERNING LAW: All disputes between the parties, whether or not arising out of this Agreement, will be governed by the laws of the State of Indiana. FORCE MAJEURE: Company shall not be liable for any delay in the prosecution or completion of the Project caused by matters beyond Company's control, including, without limitation, the acts of any developer or contractor not affiliated with Company, acts of Nature, labor strikes or disputes, acts of employees of suppliers of labor or materials, shortages or unavailability of labor or materials, damage by earthquake, storm, fire, theft or other casualty, Change Orders, Customers acts or omissions or default under the Sales Agreement, unknown subsurface or other conditions "Unknown Conditions"), or adverse weather (if applicable) "Unavoidable Delay In the event of any Unavoidable Delay, the completion date shall be extended for a period equal to the time lost by reason of such Unavoidable Delay. TAXES: Sales, use, excise, property and other taxes levied by municipal, state or federal governments arising out of or relating to this Agreement, or the Project delivered pursuant hereto are not included in the Price. Customer agrees that if Customer is liable for all such taxes, that Customer will promptly reimburse Company for any such tax which the Company may be called upon to pay. 6. Agreement Acceptance A signature indicates the Project Agreement has been reviewed and is a Sensory Representative Da e Client Represent ive Date Ste, gtJso2k/ SOA/ Printed Name and Title 7. Attachments 1.