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Home My WebLink About204047 11/21/2011 f CITY OF CARMEL, INDIANA VENDOR: 359604 Page 1 of 1 ONE CIVIC SQUARE VERMONT SYSTEMS INC !a CARMEL, INDIANA 46032 12 MARKET PLACE CHECK AMOUNT: $5,213.40 ESSEX JUNCTION VT 05452 CHECK NUMBER: 204047 s a CHECK DATE: 11/21/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1125 4463202 28407 34374 750.00 SOFTWARE 1125 4341955 28878 34386 4,463.40 SUPPORT SERVICES Vermont 9 N VO 9 C E# 34374 Systems Recreation Parks Software Vermont Systems, Inc. Customer N0. IN- CARMEL CL 12 Market P[ace Essex Junction, VT 05452 802 879 -6993 Bill To: Ship To: Carmel Clay Parks Recreation Carmel Clay Parks Recreation Michael Klitzing, CPRP Administrative Offices Administrative Offices 1411 East 116th Street 1411 East 116th Street Carmel, IN 46032 Carmel, IN 46032 10/27/11 Ground Origin Net,30 p o a 'o•! e-� 1i ;.c qtr+ 0 r 4 u 0 0 28.407 .04115/11 r r s 1,000 1.000 WT- IN -SS 1 WebTrac Style Customization 750.00 750.00 li Service (Required). FIRST,`. TIME ONLY. Invoice subtotal', 750A0 Invoice total 750.00 3 t d 1 Thank you: for your, order. I D C T 1 2011' k r ee eaeoaosaa ouoc iI I! g l Purchase I L Description S Ft t>`fnti ('iN�hC�S 3 i ItiS— 1 G. L. a (3ud et Line Descr f'rWSA.R� Purchaser Oate Approval Date 4 R ecTrac'T G aOnTraac• QLojfTrac� T (geTrac VftbTrac Raveenw TracWrg Sofwer. Meinienance l'reckmg Solw Gdf Coo.,. POimdSele SOh..a.e Imearered T•lavheiry Sollwore InnBmbd lnnmai Sofr,.el. Vermont INVOICE# 14181 ILI cQ Systems V IZZ;1 A Recreolion Parks Software Vermont Systems, Inc. Customer No. IN-CARMEL CL 12 Market Place Essex Junction, VT 05452 802-879-6993 Bill TO: Ship To: Carmel Clay Parks Recreation Carmel Clay Parks Recreation Michael Klitzing, CPRP Administrative Offices Administrative Offices 141 East 11 6th Street 141 East 11 6th Street Carmel, IN 46032 Carmel, IN 46032 'IrE�IVIS Origin: Net 30.. 11111111111111Z j 111:1 -.a 0711 d 2887& 11 08/00111 qzz-�j DESCRIPTION. d 1 Mo 1: 1.000 XmSm TNG-05 Training Municipaf, 1 b2'0 b 0 .00 f I. 1020 3 00 3.000 X -S-TNG-01 1 ilristallati6n/Trairiing Muni 680 Do 2040.00 Muni; On- Site., 1.000 _X-S-TNG-0 Tim"e 1:000 340M 340-00 1-000 '1.000 1063.4 X-X-EXP Services 'Other Expenses 0 1063.40 AC SEE ATTACHED FOR Invoice.subt6tal 4463.40 it p Invoice total 4463.40 Purchase' 'nc our:order. UK Des f T& 4 LS III twlit crip on P.O. 01( G.L. 9 _j (A5 -1 Budget Line DeS7 M�iWVCDOWI Purchaser ii ,t Date Aolproy at Da 4 -1 MW 7 1Q 11 tr 20 RecTrac MainTrac Goff Trac" A eTrac WebTrad R_ T-6, S.*-, Tkl" S.i. W Co. Pbit. d S.I• S ..gd U.,h., S.F 1-o'—d I—., S,,f"'. Vermont Systems, Inc. Customer Support TimetMaterials Report Customer: (Municipal, Effective 10/1/11, Version 2) Carmal.Clay,IJN Departure Date: 10/2?J1i Time: 12 PM Return Date: 10/27/11 Time: 11 :30 AM. VSI Representative[s): Zach Mailoch Users Trained: Audrey: ostrzewa, others SERVICE TYPE: Consulting CONUS/OCONUS`: On -Site ConsultingfHour° [X- S- CSL -01) 0 Hours 130 Per hour plus expenses On -Site Consulting/Day [X- S- CSL -02] '0. Day 1,040 Per day plus expenses programming Programming -Fat FeeiHour [X- S- PGM -01 0 Hours 130 Per hour plus expenses Programming -Flat Fee /Program [X -S- PGM -10] 01 Program Per Program (enter quoted amount) Testing /Hour [X- S- PGM -02] 0 Hours 100 Per hour plus expenses Custom Standard Report/Report [X- S- PGM -03] 0 Report 500 Per Standard Report Installation/Training On -Site CONUS /OCONUS On- Sitel0ay" IX- S- TNG -011 3 Day 680 Per day plus expenses 2,040.00 On- Site/Hour" IX -S- TNG -021 0 Hours (T 100 Per hour plus expenses Non- Standard Hours Training /Hour IX -S- TNG -121 0 Hours 150 Per hour plus expenses Weekend Training /Day"' [X- S- TNG -05].1 Day .1 1 020. Per day plus expenses 1,020.00 Weekend Stay Over No Training/Day [X- S- TNG -161 0 Day 250 Per day plus expenses Day' 340 Yer day plus expenses 340.00 Installation/Training/WebEx at VSI: Up to 2 Trainees at VSI /Day" [X- S- TNG -01 -V] 0. Day 700 Per day, up to 2 trainees Each Additional Trainee at VSI/Day [X -S- TNG- 0I -VA] -0 Trainee/Day $150 Per trainee over two Telephone/Webex :Setup or Training CONUS/OCONil Standard Hours at VSI [X- S- TNP -01] 0! Hours 100 Per hour (min 15 minutes /$25) Non Standard Hours [XS- TNG -12) 0 Hours 150 Per hour (min 15 minutes /$75) Other: Mileage IX- X -EXP] 0 Miles 0 -555 Per mile Pager Support CONUS 8. OCONUS': Pager Std Extended His MIN FEE (if less than 1 hr)"" [X- S- PGR -08] 0 Call 50 Per Call ($50 minimum Fee) Standard Extended Hrs [X -8- PGR -01 0. Hours 100 Per hour ($50 minimun N) Non- Standard Extended Hrs STAND- BY' [X -S- PGR -03] .0 Hours 50 Per hour ($50 minimum) EXPENSES: Mileage..$' Car: ;331:88' Airfare: 560.80' Meals '75.39: Lodging' i Toll /Prk: 72A0 Gas: 23.33: Other: EXPLANATION OF SERVICES: §6 e Attached "After "Acion Re` orf Total Fees: 3,400.00 Cust.Support Rep Signature:, Total Expenses: 1,063.40 Total Amount Due: 4,463.40 THIS IS FOR DETAIL PURPOSES ONLY. SEE ATTACHED INVOICE. `CONUS= Continental U5, OCONUS= Outside Continental US Standard Support Hours Barn-5pm EST "'Non- Standard Hours =5pm -8am EST Mon -Fri. Sat/Sun. "Pager Standard Extended Hours 8pm-10pm EST Mon -Fri, 8arl EST Sat/Sun Pager Non Standard Extended Hours Stand -by 10pri am EST Mon -Fri, 5pm -8am EST Sat)Sun C:1 Userslzachom .VS1.NET1Desktop\AfterTriplCarmel Clay INICarmel Time Report Template 10 -24 -11 Version 2.xls Vermo t Systems, Inc. RECTRAC AFTER ACTION REPORT Customer Name: Carmel Clay Parks Rec (RecTrac Database) City: Carmel State: IN Zip: 46032 Dates: 10/22/2011 10/27/2011 Arrival Time: 12:OOA Departure Time: 12:OOA Primary Trainer: Zach Malloch Trip Purpose: RecTrac 10.2s -10.3h upgrade Users Trained: Modules: Primary Contact: Audrey Kostrzewa IT Contact: Scott LePere Sunday: 10/23/2011 8:OOP 4:OOA Users Trained: Audrey Kostrzewa, others Met Audrey at 8pm, Scott Lepere was in attendance as well. Backed up 10.2 database and started uploading. Installed server, showed Scott client install steps and he got started with that. at l Opm, left Scott and Jason (also IT) to continue upgrading workstations. I left and completed the upgrade remotely. finished downloading and post upgrade steps at 4am. 9 3:3'OP Users Trained: Audrey Kostrzewa, others Met with Audrey to walk around the facility and take care of any issues that cropped up post upgrade. We found a couple of computers that did not have the client properly installed, Scott took care of those. I lam Met with the Assistant Rec Supervisors to go over some of the main changes and whats new in 10.3. adjusted some of the menu groups, etc after lunch, went over the super grid and facility scheduling /reporting options after that met with activity coordinators, We discussed best practices for scheduling classes, etc. Tuesday: 10/25/2011 9:OOA 5:OOP Users Trained: Audrey Kostrzewa, others Met with marketing Lindsay L and Lorena, discussed the website in 1.0.3 as well as recconect options, etc met with ESE staff They run the daycare process through passes, configured their menu groups as well as answered questions after lunch went over the Pass module Lindsay W. and Paula Activity module Lindsay W. followed up with some questions from the previous day Ben/Jenn B. Daycare /Camp Module, discussed whether that would work as well for them as their current pass solution does. since the current method allows for the parents to bring the children to any day of the week, and since daycare would require them to select the specific days, it does not seem like it would work as well for them. Wednesday: 10 /26/2011 9:30A 4:30P Users Trained: Audrey Kostrzewa, others Met with Marketing again to go over more details with the web site and passing parameters via web links Met with Kurtis to go over some of the new changes as he was out sick the prior two days Met with Michael Klitzing to go over some specific reporting options (finding active visitors to compare demographics between years) Special Notes Vermont Systems, Inc. Open Issues Additional Info -n: Accounting Method: Activity .Numbering Scheme: AR Brochure: Backup Software: Client OS /SPK: Credit Card Solution: Current Release Level: Custom Programs: Data /Trap Server CPU: Data /Trap Server IP: Data /Trap Server Name: Data /Tran Server OS /SPK: Email Solution: GL Interface Code: Install Drive: Method Of Backup: Network Type: Remote Access Info: Remote Connectivity: ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 359604 Vermont Systems Inc. Terms 1 2 Market Place Essex Junction, VT 05452 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 10/27/11 34374 Software changes 28407 750.00 10/31/11 34386 Site visit, support, rectrac upgrade 28878 F 4,463.40 Total 5,213.40 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20_ Clerk- Treasurer Voucher No. Warrant No. 359604 Vermont Systems Inc. Allowed 20 12 Market Place Essex Junction, VT 05452 In Sum of 5,21 3.40 ON ACCOUNT OF APPROPRIATION FOR 101 General Fund PO# or INVOICE NO. kCCT #/TITLE AMOUNT Board Members. Dept 28407 F 34374 4463202 750.00 1 hereby certify that the attached invoice(s), or 28878 F 34386 4341955 4,463.40 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 17 -Nov 2011 Signature 5,213.40 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund