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NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, NOVEMBER 16, 2011
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CAR1VIEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
NOVEMBER 16, 2011 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
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ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
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Board of Public Works and Safety Meeting
AGENDA
Wednesday, November 16, 2011 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the November 2, 2011 Regular Meeting
2. BID/QUOTES OPENING AND AWARDS
a. Bid Award for the 2012 Rock Salt; Cargill (5100.79 per ton); This was the lowest
most responsive bid; John Duffy, Director of the Department of Utilities
3. CONTRACTS
a. Table 11/2/11; Request for Purchase of Goods and Services; Republic Trash Service; City
Wide Trash Service; Contract not in packet; John Duffy, Director of the Department of
Utilities
b. Request for Purchase of Goods and Services; Additional Service No.1; Blue Grass Farms
of Indiana; ($7,628.85); Trees; Mike Hollibaugh Director of the Department of Community
Services
c. Request for Purchase of Goods and Services; Yardberry Landscaping; ($18,000.00); 116`
and Eden Glen Drive Drainage Improvements; Mike McBride, City Engineer
d. Request for Purchase of Goods and Services; CHC Wellness; Barbara Lamb, Human
Resources
4. USE OF CITY FACILITIES
a. Request To Use City Streets; Run; December 3, 2011; 8:30 a.m. to 10:00 a.m.; Heart Reach
Carmel
b. Request to Use Caucus Room (Full); Meeting; Wednesday, October 24, 2012; 5:30 p.m. to
9:00 p.m.; The Enclave of Carmel
c. Request to Use Caucus Room (2/3); Meeting; December 5, 2011; 7:00 p.m. to 8:30 p.m.;
Westpark at Springmill
5. OTHER
a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Early Withdrawal of Deferred Compensation; Barbara Lamb, Human
Resources
c. Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way;
Tom Behringer, HOA President
d. Request for Temporary Construction Entrance; Carmel Hope Fellowship Church;
Eric Carter, Weihe Engineer
e. Request for Replat; Village of West Clay, Section 6001; Block G, H, R; Kenneth
Windler, Ryland Homes
f. Request for Replat; Justus Business Park; Richard Reynolds, Evans, Mechwart,
Hableton Tilton
g. Request for Variance; Fence in Easement; 13378 Abercorn Street, Village of West
Clay; Mr /Mrs. Kannerl
h. Request for Variance; Fence in Easement; 13265 Birkenhead Street; Village of
West Clay; Mr/Mrs. Biggerstaff
i. Request for Variance; Fence in Easement; 13364 Birkenhead Street; Village of
West Clay; Mr /Mrs. Chesrown
j. Request for Private Sanitary Sewer and Positions of Retaining Wall in Right of
Way; Michael Thompson, Penn Circle, LLC.
11:00 A.M. Appeal Hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook
Court
6. ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WEDNESDAY, NOVEMBER 16, 2011 -10:00 A.M.
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the November 2, 2011 Regular Meeting approved 3 0
BID /QUOTE OPENINGS AND AWARDS
li Request for Acceptance of Bid Award for the 2012 Rock Salt (Utilities); Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
USE OF CITY FACILITIES /STREETS
Request To Use City Streets; Run; December 3, 2011; 8:30 a.m. to 10:00 a.m.; Heart Reach Cannel; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request to Use Caucus Room (Full); Meeting; Wednesday, October 24, 2012; 5:30 p.m. to 9:00 p.m.; The
Enclave of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request to Use Caucus Room (2/3); Meeting; December 5, 2011; 7:00 p.m. to 8:30 p.m.; Westpark at
Springmill; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
CONTRACTS
Request for Purchase of Goods and Services; Republic Trash Service; City Wide Trash Service; Board
Member Burke move to approve. Board Member Burke moved to remove from table. Board Member
Watson seconded. Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Additional Service No.1; Blue Grass Farms of Indiana;
($7,628.85); Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; Yardberry Landscaping; (S18,000.00); 1,16`" and Eden Glen Drive
Drainage Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
Request for Purchase of Goods and Services; CHC Wellness; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
OTHER
11/02/11 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Early Withdrawal of Deferred Compensation; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3
Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way; Board Member Burke
moved to approve. Board Member Watson seconded. There was brief discussion. Board Member
Burke moved to table. Board Member Watson seconded. Request tabled 3 -0.
Request for Temporary Construction Entrance; Carmel Hope Fellowship Church; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3
Request for Replat; Village of West Clay, Section 6001; Block G, H, R; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3
Request for Replat; Justus Business Park; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3 -0.
Request for Variance; Fence in Easement; 13378 Abercorn Street, Village of West Clay; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Fence in Easement; 13265 Birkenhead Street; Village of West Clay; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; Fence in Easement; 13364 Birkenhead Street; Village of West Clay; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Private Sanitary Sewer and Positions of Retaining Wall in Right of Way; Penn Circle,
LLC.; Board Member Burke moved to approve. Board Member Watson seconded. There was brief
discussion. Board Member Burke moved to table. Board Member Watson seconded. Request tabled
3 -0.
POSTPONED: 11:00 A.M. —Appeal Hearing Dr. Thomas and Mrs. JoAnn Trancik 14300
Oakbrook Court
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:09 a.m.
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iana L. Cordray, IA
Clerk Treasurer f
Approved
4yor James Brainard
ATTEST:
.1 iana L. CordriyAMC
Clerk Treasure
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