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Home My WebLink About204186 12/06/2011 CITY OF CARMEL, INDIANA VENDOR: 362650 Page 1 of 1 a ONE CIVIC SQUARE CENTER FOR PUBLIC SAFETY EXCELLFLJ�IC CK AMOUNT: $6,250.00 CARMEL, INDIANA 46032 4501 SINGER COURT #180 HE CHANTILLY VA 20151 CHECK NUMBER: 204186 CHECK DATE: 12/6/2011 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4359000 6,250.00 SPECIAL PROJECTS Center for 4501 Singer Court, Suite 180 Chantilly, VA 20151 Public Safety (866) 866 -2324 T Excellence (703) 961 -0113 F www.publicsafetvexcellence. ors LETTER OF AGREEMENT FOR ACCREDITATI ON The City of Carmel Fire Department hereby agrees, in changing to Applicant Agency status, to conduct and complete the self- assessment process in the pursuit of accreditation through the Center for Public Safety Excellence, Inc. and the Commission on Fire Accreditation International (CFAI). I. Policies and Procedures The Agency also agrees to abide by the policies and procedures of the Center for Public Safety Excellence, Inc. and return to the CPSE any and all, documentation and information pertinent to the self assessment and accreditation process. II. Payment of Fees The Agency agrees to adhere to and comply with the following payments and costs: A. To pay the fees associated with the accreditation process as outlined by the Center for Public Safety Excellence, Inc. Such fees shall include: 1. Costs of travel for peer assessors assigned to the site visit. All travel costs shall be paid by the Agency and shall not be handled as a reimbursement to team members. 2. Costs of meals and expenses in accordance with CPSE policy. Unless such costs exceed $600 per individual, an IRS -1099 form shall not be issued. 3. Costs of lodging for peer assessors assigned to the site visit. All lodging shall be arranged and paid by the Agency and shall not be handled as a reimbursement to team members. 4. Costs of travel for the Team Leader or designated representative to attend the Commission meeting and present the Agency for accreditation. Commission o„ Commission .n ip Fire Accreditation Professional Chief Fire Officer International Credentialing Letter of Agreement for Accreditation Page 2of3 Such costs shall include travel to and from the Commission meeting, lodging for two nights, and per diem in accordance with CPSE policy. III. Non Refundable fee The Agency understands that the change to Applicant Agency status will only be made upon receipt of the full payment of the Applicant Agency Fee and that fee is non refundable. IV. Training and Participation The Agency also agrees that it shall adhere to the following training and participation standards: A. An Accreditation Manager shall be required during the period that the Agency seeks and is accredited by the Commission. The Accreditation Manager shall, at a minimum, have taken the Self Assessment, Standards of Response Coverage (basic) and peer assessor workshop offered by the Commission. B. The Agency shall also agree to participate in the accreditation process by registering with CFAI at least one individual for site visits and who has taken the classes in IV (A) along with the Peer Assessor classes. C. The Agency agrees that it has read, understood, and will comply with all policies and procedures as promulgated by the Commission and its parent Corporation. V. Receipts The Agency shall also indicate if it desires team members to itemize associated costs with receipts or whether it will be utilizing reimbursement in accordance with the policies of CPSE. (Check One) The Agency will require receipts and itemized expenses: The Agency will NOT require receipts and itemized expenses but instead will reimburse in accordance with CPSE policy: X Letter of Agreement for Accreditation Page 3 of 3 Signed: Keith D. Smith, Fire Chief 11 -30 -2011 f, CEO or Chief Administrative Officer of Agency Date r James C. Brainard, Mayor 11 -30 -2011 l ity/County A dministrator or Representative of Authority Having Jurisdiction Date CFAI Program Manager, Center for Public Safety Excellence Date 4501 Singer Court, Suite 180 Commission Chantilly, VA 20151 Fire Accreditation (866) 866 -2324 T (703) 961 -0113 F International www.publicsafetyexcellence.org Applicant Agency Application As an Applicant Agency, you have made the decision to prepare and present your required documents within an 18 (Career) or 24 (Volunteer) month time- frame. Applicant Agency fees are invoiced and adjusted to community population. In addition to this application, the agency is required to complete the baseline survey form and letter of agreement. Date 11/30/2011 Population 80,000 Organization Carmel Fire Department Type Career ISO Rating 3 Agency Head Accreditation Manager Last Name Smith Last Name Snyder Title Fire Chief Title Budget Accreditation Manager Initial D. Initial W. First Name Keith First Name Denise Office Number 317 -571 -2602 Office Number 317 -571 -2622 Mobile Number 317- 697 -5299 Mobile Number 317- 428 -8822 E -mail ksmith @carmel.in.gov E -mail dsnyder @carmel.in.gov Address 2 Civic Square City Carmel State Indiana Zip 46032 Country USA l!� By checking here, I understand that submission of my documents must be in compliance with the latest released edition of the FESSAM. Commission on Fire Accreditation International (CFAI) Accreditation Cost CPSE Page 1 of 2 Se; -c!t :.f ?SE Search About CPSE Agency Accreditation Pro`esslora; Credentialing "ethnical Advisor P!oram Devei 3ori ert Training Me:vs No k u' 4i Agency Accreditation q About Accreditation CFAI, CFAI Commissioners HOME Agency Accreditation The Cost List of Accredited Agencies CFAI Accreditation Costs The Benefits Registered Agency Status (Valid up to three years) The Process The nonrefundable fee, set by the CPSE Board of Directors, is $525 USD for agencies of every type and size. Fees for The Cost Registered Agencies that move to Applicant Agency status within one year are applied to the Applicant Agency status fee. Application Information Applicant Agency Status (Valid for up to 18 months for career agencies and 24 months for agencies that are at least 90 percent volunteer, with option for up to three 12 -month extensions) Video Library The nonrefundable fee for Applicant Agencies is based on the population served within the jurisdiction (except approved DoD Fire Departments), using the latest U.S. Census figures documented with the agency's application. This fee must be paid prior to the agency's change of status to applicant agency. Agencies that need a six -month extension may elect to pay one -half of their original fee for a 12 -month extension, which may be repeated up to three times. This fee is also nonrefundable. Population iAgency Type Fee (USD) 0-9,999 $4,250 10,000 49,999 $5,250 50,000 99,999Ei8625Ow 100,000 199,999 $7,250 200,000 499,999 58,250 500,000 999,999 510,500 Over 1 million $12,000 Candidate Agency Status There is no fee for Candidate Agency status when a department completes the self- assessment, but in this phase of the process the department is responsible for the cost of travel and expenses for Ote on -site peer assessment team visit and its peer assessor team leader's expenses for traveling to the commissiop,:s accreditation hearing. It is recommended that agencies budget approximately $6,000 for the on -site visit and 51,000 51,500 for the team leader's travel to the commission meeting. http /publicsafetyexcellence.org/ agency- accreditation/the- cost.aspx 11/21/2011 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Applicant Fee $6,250.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Center for Public Safety Excellence IN SUM OF 4501 Singer Court, #180 Chantilly, VA 20151 $6,250.00 ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 24270 I I 43- 590.00 I $6,250.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for k C �f which charge is made were ordered and 6 4 received except F� a -te At" s, V Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund