169384 03/04/2009 CITY OF CARMEL, INDIANA VENDOR: 00351326 Page 1 of 1
ONE CIVIC SQUARE CARMEL CLAY HISTORICAL SOCIETY CHECK AMOUNT: $6,600.00
CARMEL, INDIANA 46032 211 FIRST STREET SW
CARMEL IN 46032 CHECK NUMBER: 169384
CHECK DATE: 3/4/2009
DEPARTMENT ACCOU PO NU MBER INVOICE NUMBER AMOUNT DESCRIP
1047 4358400 CK REQUEST 6,600.00 REFUNDS AWARDS INDE'
k
Carmel e Clay
Parks &Recreation CHECK REQUEST
Date: 2/13/09
Check payable to
Name: Carmel Clay Historical Society
Address: Attn: Tom Rumer 211 First St. SW
City, State, Zip Carmel IN 46032
X Mail check to payee Return check to requestor
Check Amount 6,600.00 Date Required ASAP
Check needed for Refund of deposit
To be paid from
PO (if applicable) NA
Budget account GL 1047- 4358400
Budget Line Description Refunds
Invoice(s) and Purchase Order (if required) MUST be attached. FEB 13 2009
BY:
Requested by (print): Paula Schlemmer
Requested by (signature): L
Approved by (signature of Division Manager):
on this date
Form revised 7 -7 -08 Shared Administrative Forms Staff forms Check Request (rev 7 -7 -08)
1
Carmel e Clay
Parks &Recreation
MEMORANDUM
To: Business Services
From: Michael Klitzing, Assistant Director
Date: February 13, 2009
Re: Carmel Clay Historical Society Refund
On April 10, 2008, the Department deposited a check from the Carmel Clay Historical Society in
the amount of $6,600 for use of the Computer Lab in The Monon Center. The Historical Society
provided this amount per discussions with the former facility manager.
Per previous verbal agreements made between the Park Board, Clay Township Board, and the
Carmel Clay Historical Society, the Historical Society was to receive free use of the Computer
Lab. Please refund the full $6,600 to the Historical Society at the following address:
Carmel Clay Historical Society
Attn: Tom Rumer
211 First St. SW
Carmel, IN 46032
7' I'F D
2009
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Carrnel Clay Parks Recreation RecTrac Administrator Page: 4
Run Date: 02/13/09 Misc Income /Expense Posting Report
Run Time: 11:57A User: ABK
Module Mod Li Descrtption,�, "W r Date= Item Description I /E,, G/L _Cst "Cntr User Amou "nt
Misc Not Applicable Not Applicable 04/02/2008 WC ESE Peace Garden Project 1 400001 LAA 5.00
Notes: Lance Vonth
Misc 04/02/2008 WC ESE Peace Garden Project 1 400001 LAA 2.00
Notes: Jed M Judson
Misc 04/03/2008 WC ESE Peace Garden Project 1 400001 LAA 5.00
Notes: Kimberley Field
Misc 04/03/2008 WC ESE Peace Garden Project 1 400001 LAA 5.00
Notes: Jenell Fairman
Misc 04/08/2008 Legacy Fund Kid Koncert grant 1 375830 ABK 5,000.00
Receipts: 105754
Misc 04/10/2008 Carmel Clay Hist Society gift 1 300810 ABK 6,600.00
Receipts: 106242
Notes: for Geneology Lab
Misc 04/15/2008 WC ESE Peace Garden Project 1 400001 LAA 5.00
Receipts: 107836
Notes: Aniston Eastes
Misc 04/15/2008 WC ESE Peace Garden Project 1 400001 LAA 5.00
Receipts: 107836
Notes: Lisa Marshall
Misc 04/15/2008 WC ESE Peace Garden Project 1 400001 LAA 10.00
Receipts: 107836
Notes: Mattie Habig check 3082
Misc 04/16/2008 Duke Energy for Arbor Day 2008 1 375840 ABK 1,000.00
Receipts: 108723
Notes: Duke Energy Midwest Charitable Giving Program
Misc 04/17/2008 West Clay Peace Garden Porject 1 400001 LAA 2.00
Receipts: 108928
Notes: Caryn Grace Horm
Misc 04/17/2008 West Clay Peace Garden Porject 1 400001 LAA 1.00
Receipts: 108928
Notes: Ryan Rocca
Misc 04/17/2008 West Clay Peace Garden Project 1 400001 LAA 5.00
Receipts: 108957
Notes: Caitlin Wolf check 1003
Misc 04/17/2008 WC ESE Peace Garden Project 1 400001 LAA 10.00
Receipts: 108957
Notes: Karen Grund
Misc 04/30/2008 Concession Vending Machines 1 320640 HIB 1,496.15
Receipts: 112071,112290
Misc 04/30/2008 West Clay Peace Garden 1 400001 JAS 5.00
Receipts: 112111,112113
Notes: Kate Snelling
Misc 04/30/2008 West Clay Peace Garden 1 400001 JAS 5.00
Receipts: 112111
Notes: Nyanna Williams
Misc 04/30/2008 West Clay Peace Garden 1 400001 JAS 26.00
Receipts: 112111
Notes: Anna Prall
Misc 04/30/2008 West Clay Peace Garden 1 400001 JAS 1.00
Receipts: 112111
Notes: Joie Cao
Misc 04/30/2008 West Clay Peace Garden 1 400001 JAS 10.00
Receipts: 112111
Notes: Skyler Hau
Misc 05/02/2008 West Clay Peace Garden 1 400001 JAS 25.00
Receipts: 112660
Notes: Sandra Coppadge
Misc 05/02/2008 Crystal Catering 1 320620 ABK 1,043.50
Receipts: 112708
Notes: Commissions
Misc 05/05/2008 Concession Vending Machines 1 320640 HIB 304.25
Receipts: 113446
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee Purchase Order No.
Carmel Clay Historical Society Terms
Attn: Tom Rumer
211 First St., SW
Carmel, IN 46032
Invoice EET Description Amount
Date or note attached invoice(s) or bill(s))
2/13/09 ;fund;of deposit
6,600.00
Total 6,600.00
1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
,20_
Clerk- Treasurer
Voucher No. Warrant No.
Carmel Clay Historical Society Allowed 20
Attn: Tom Rumer
211 First St., SW
Carmel, IN 46032 In Sum of
6,600.00
ON ACCOUNT OF APPROPRIATION FOR
104 Program Fund
PO# or INVOICE NO. ACCT #/TITLE AMOUNT Board Members
Dept
1047 Ck Request 4358400 6,600.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
26 -Feb 2009
Signature
6,600.00 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund