171776 04/29/2009 CITY OF CARMEL, INDIANA VENDOR: 00350637 Page 1 of 1
ONE CIVIC SQUARE CARMEL INTERNATIONAL ARTS FESTIV CHECK AMOUNT: $35,000.00
is CARMEL, INDIANA 46032 ATTM, ROSEMARY WATERS, PRESIDENT
14 S RANGELINE ROAD CHECK NUMBER: 171776
CARMEL IN 46032
CHECK DATE: 4/29/2009
DEPAR TMENT ACCOUNT PO NUMBER INVO NUMBE AM OUNT
DES
1160 4359003 35,000.00 FESTIVAL /COMMUNITY EV
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December 17, 2008
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iN��RNyTIO Mayor James Brainard f
N City of Carmel
0 One Civic Square
Q Carmel, IN 46032
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Dear Mayor Brainard,
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is The Festival committee had our wrap up meeting for this year's Carmel International Arts Festival
and we were totally pleased with the outcome of this year's festival. Overall, the artists were
happy, the Carmel community was ecstatic and the weather cooperated. The main reason for this
festival is to showcase our wonderful City to visitors I believe we succeeded in our mission.
Our Board is requesting $35,000 for our 12` Annual Carmel International Arts Festival from the
City of Carmel.
We are looking forward to 2009 and we already have the dates reserved with the City of Carmel
office Board of Public Works. The dates are September 26 and September 27, 2009.
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Enclosed is our P L Statement. Our festival could not maintain its image of a well managed,
Rosemary Waters well run event without the generous funding from the City of Carmel. Each year with the festival
President growing we incur more expenses. We continue to purchase and replace street signs and banners
even though we reuse the majority bought from previous years. We buy supplies for the
Jeff Worrell Children's Area which is one of the main attractions. This year we sponsored the Hamilton
Vice President County Artists' Association and they were a total asset to the atmosphere of the festival, they were
giving adults a chance to put paint to the canvas for perhaps the first time in their lives. We
Sandy Barretto continue to pay for off duty police security and it was extremely effective as we didn't have any
Vice President thefts this year which is very important for our image with the artists. Entertainment for the
festival continues to be one of the top expenses. We have a wonderful line up of entertainment
Gary Frey and most have been with us throughout the years. We had two stages this year to accommodate
Vice President the entertainers and to stretch out the crowds to the roundabout on 4` Ave to the West. We will
continue to spend money on our website and the use of the TRS system for our volunteers.
Elaine Bass We received $6,000 from other sponsors this year and that was down from the previous year. I am
SecretaryeTreasurer initiating a meeting with the charitable organization attorney the City and the Performing Arts
Foundation uses to get an expert's opinion if we can get the 501 (c) (3) designation in lieu of the
Board Members 501 (c) (4) we currently have. Doug Haney has offered to accompany me at this meeting. We
also have some other ideas to bring in some revenue to support the festival. I will also actively
Douglas Haney pursue a grant through the Hamilton County Convention and Visitor's Bureau even though it is
Doreen Squire Ficara very time consuming. We continue to receive in kind sponsorship from The Current in Carmel.
Cherie Piebes They gave us $14,000 in free advertising that doesn't show up on the P L Statement. Their
Leslie Louck sponsorship played a huge part in our success.
Mary Lou Schweitzer
Joan Cimino The City is fortunate that we have such a dedicated all volunteer committee that loves putting on
Lee Goodman the annual Carmel International Arts Festival.
Special Committees The Carmel International Arts Festival Committee would like to thank you in advance for
consideration of our request of $35,000. If you have any questions, please feel free to contact me.
Lynda Pitz
Julie Hauck Si erely,
Michael Godfrey osemary Waters, Pr dent
14 South Rangeline ad
Carmel, IN 46032
573 -9602
a
4:04 PM DBA Carmel International Arts Festival
12/18/08 Profit Loss
Cash Basis January through December 2008
Jan Dec 08
Ordinary Income /Expense
Income
Artist Entry Fee 26,575.00
CD Interest 559.40
CIAF Donations 45,488.44
electrical booth fee 470.00
Food Vendor Entry Fee 5,100.00
Ice Receipts 30.00
Jury Fee 3,275.00
Money Market Interest 555.78
Print Sales 680.00
Total Income 82,733.62
Expense
Advertising Expense 11,325.68
Artist's Awards 5,193.80
Bank Service Charges 73.60
Banners and signs 3,315.99
Breakfast for Artists 357.62
Childrens Area Entertainment 1,500.00
Childrens Area Supplies Expense 174.51
Coffee and Water Expense 97.02
Contributions 0.00
Dues and Subscriptions 495.00
Electricity Hookup expense 2,831.00
Equipment Rental
Generators 3,822.46
Portable Restrooms, Inc. 2,660.00
Tents 6,260.11
Equipment Rental Other 0.00
Total Equipment Rental 12,742.57
Festival Entertainment
Entertainers 8,020.54
Entertainment Activities 2,875.00
Total Festival Entertainment 10,895.54
Golf Carts 1,279.00
Insurance
D O Insurance 1,045.00
Liability Insurance 1,020.00
Total Insurance 2,065.00
Judge 400.00
Miscellaneous 576.11
Office Supplies 384.86
Police and Security 2,330.00
Postage and Delivery 397.32
Print Expense 709.63
Printing and Reproduction 2,877.84
Professional Fees
Accounting 360.00
Total Professional Fees 360.00
Program Expense 529.00
Purchase Voucher 1,215.00
Radios 616.71
Repairs
Equipment Repairs 8.75
Total Repairs 8.75
Scholarship 500.00
Stage 4,600.00
Pagel
4
4:04 PM DBA Carmel International Arts Festival
12118/08 Profit Loss
Cash Basis January through December 2008
Jan Dec 08
Supplies
Marketing 1,120.66
Total Supplies 1,120.66
T- Shirts 943.75
Trash Bag Expense 132.88
Trash Pickup 212.48
Travel Ent
Meals 206.96
Total Travel Ent 206.96
Website
TRS Volunteer link to website 1,250.00
Website Other 1,852.40
Total Website 3,102.40
Young Artist Supplies 541.98
Total Expense 74,112.66
Net Ordinary Income 8,620.96
Net Income 8,620.96
Page 2
Prescribed bVtate Board of Accounts City Farm No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
4/27/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Carmel International Arts Festival Purchase Order No.
c/o Rosemary Waters, President Terms
14 S. Rangeline Rd.
Carmel IN 46032 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
4/27/09 Stmt Carmel International Arts Festival $35,000.00
Total $35,000.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
97 /09 ALLOWED 20
Carmel International Arts Festival IN SUM OF
Attn: Rosemary Waters, President
14 S. Rangeline Rd.
Carmel IN 46032
35,000.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4359003
Festival Community Events
Board Members
PO# or D PT. INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or
Stmt 4359003 35 000.00bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
5L 6 7 20 p 1
Si ture
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund