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Home My WebLink AboutBPW-12-07-11 0011 A1 A Clay of C.Irmel %1ON C J JjII� Office of the Clerk-Treasurer A E ET NG NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, DECEMBER 7 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 7, 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 0 c4 o o itr\ City of C.Irmel °N G. 1 /Ilflll Office of the Clerk- TreasurerBoard of Public Works and Safety Meeting AGENDA Wednesday, December 7, 2011— 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the November 16, 2011 Regular Meeting 2. BID /QUOTES OPENING AND AWARDS a. Bid Opening for 2012 Police Vehicles; Chief Tim Green, Carmel Police Department b. Bid Opening for Street Lighting and Signage Improvements; Mike McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW- 12- 07- 11 -02; CVS Pharmacy, Road Work Improvements; Kristin Orsini, Cashin Spinlli &Ferretti, LLC b. Resolution No. BPW- 12- 07- 11 -03; Lincolnshire Section 2; Erosion Control; Brian Brunner, BCE Associates c. Resolution No. BPW- 12- 07- 11 -04; Roberts Camera; Stormwater Construction BPM; Steve Shaver, Buckingham 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #8; Harvey Contractors; (Increase $.02); Cool Creek North Trail; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Change Order #3; F &K Construction; (Increase $11,000.00) 126 Towne Road to Shelborne Road; Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Fire Protection Contract City of Carmel and Clay Township; Doug Haney, City Attorney ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 d. Request for Purchase of Goods and Services; Murray Trettel; ($2,200.00); Weather Command; Dave Huffman, Street Commissioner e. Request for Purchase of Goods and Services; Vive Exterior; ($75,250.00); Snow Removal Art District; Dave Huffman, Street Commissioner f. Request for Purchase of Goods and Services; Express Scripts; Barbara Lamb, Human Resources 5. USE OF CITY FACILITIES a. Request To Use City Streets; International Arts Festival; September 21— 23, 2012; Rosemary Waters b. Request to Use Gazebo, Japanese Garden, and Common' Area; Wedding; June 8 Noon to 5:00 p.m. Rehearsal; June 9, 2012; 9:00 a.m. to 8:00 p.m.; Abby Newbauer 6. OTHER a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. TABLED 11/16/11; Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way; Tom Behringer, HOA President c. TABLED 11/16/11; Request for Private Sanitary Sewer and Positions of Retaining Wall in Right of Way; Michael Thompson, Penn Circle, LLC. d. Resolution No. BPW- 12- 07- 11 -01; A Resolution for the Exchange of Property Between the City of Warsaw and The City of Carmel; John Duffy, Director of the Department of Utilities e. Request for Open Pavement Cut and Lane Restriction —14417 N. Gray Road; Jim Gravelie, Gravelie Excavating f. Request for Road Closure, Sidewalk Closure, Open Pavement Cuts; 610 1 Avenue N.W.; John Edwards, Elevation Excavating g. Request for Open Pavement Cut, Lane Closures, Construction Entrance; Cobblestone Commons; 136 and 1 Ave. N.W.; John Edwards, Elevation Excavating h. Request for Curb Cut, Vacation of Six Existing Curb Cuts; Temporary Sidewalk Closure and Waivers of Stormwater Technical Standards; Greg Ilko, Crossroad Engineers i. Request for Lane Closure and Open Cut Request; 440 1 Avenue N.E.; Water Main Tap; Brad Rynearson, TPI Utility j. Request for Settlement and Release Agreement; Mr. Robert Waeiss; 40 S. Rangeline Road; John Duffy, Director of the Department of Utilities 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, DECEMBER 7, 2011 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the November 16, 2011 Regular Meeting approved 3 0. PERFORMANCE RELEASES Resolution No. BPW- 12- 07- 11 -02; CVS Pharmacy, Road Work Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW- 12- 07- 11 -03; Lincolnshire Section 2; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW- 12- 07- 11 -04; Roberts Camera; Stormwater Construction BPM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. BID /QUOTE OPENINGS AND AWARDS Bid Opening for 2012 Police Vehicles; The Mayor opened and read the bids aloud. Company Amount Fletcher Chrysler $543,200.00 McCormick Motors $536, 248.75 Kelley Chevrolet $510,375.00 Uebelhor Sons $20,583.00/ car Hare Sons Inc $21,189.00 /car Dan Young $518, 725.00 Obrien $22,076.50 The bids were given to the police department for review and recommendation. Bid Opening for Street Lighting and Signage Improvements; The Mayor opened and read the bids aloud. Company Amount Alternate Signal Construction 8124, 599.00 Martell Electric 8118, 740.25 840,179.75 James Drew $144,533.13 858, 696.05 Custer Electric $148,000.00 $49,047.00 Morphey Construction 8110, 431.50 $38,064.50 Hoosier Company 8117, 441.40 843,459.70 The bids were given to Mike McBride, City Engineer for review and reconnnendation. USE OF CITY FACILITIES /STREETS Request To Use City Streets; International Arts Festival; September 21 23, 2012; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo, Japanese Garden, and Connnon Area; Wedding; June 8' Noon to 5:00 p.rn. Rehearsal; June 9, 2012; 9 :00 a.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Change Order #8; Harvey Contractors; (Increase 8.02); Cool Creek North Trail; Board Member Burke moved to approve. Board Member Watson seconded. City Engineer, Mike McBride requested the item be withdrawn. Item withdrawn. Request for Purchase of Goods and Services; Change Order #3; F &K Construction; (Increase $11,000.00) 126 Towne Road to Shelborne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Fire Protection Contract City of Carmel and Clay Township; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Murray Trettel; ($2,200.00); Weather Command; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Vive Exterior; (875,250.00); Snow Removal Art District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Express Scripts; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER 12/7/11 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon 12/7/11 REMAINS TABLED: Request for Private Sanitary Sewer and Positions of Retaining Wall in Right of Way; Penn Circle, LLC.; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Board Member Burke moved to table. Board Member Watson seconded. Request tabled 3 -0. 12/7/11 REMAINS TABLED: Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Board Member Burke moved to table. Board Member Watson seconded. Request tabled 3 -0. Resolution No. BPW- 12- 07- 11 -01; A Resolution for the Exchange of Property Between the City of Warsaw and The City of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Open Pavement Cut and Lane Restriction —14417 N. Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Road Closure, Sidewalk Closure, Open Pavement Cuts; 610 1 S Avenue NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Open Pavement Cut, Lane Closures, Construction Entrance; Cobblestone Commons; 136 and 1 Ave. NW.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Curb Cut, Vacation of Six Existing Curb Cuts; Temporary Sidewalk Closure and Waivers of Stormwater Technical Standards; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure and Open Cut Request; 440 1 S Avenue N.E.; Water Main Tap; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Settlement and Release Agreement; Mr. Robert Waeiss; 40 S. Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Request Add item to agenda; Board Member Burke moved to add item to agenda. Board Member Watson seconded. Item added 3 -0. Resolution NO. BPW- 12- 07- 11 -05; A Resolution of the City of Carmel Board of Public Works and Safety regarding the demolition of grain silo located on city property. Board Member Burke moved to approve. Board Member Watson seconded. Mayor Brainard stated the reason to move quickly on this item is because the original estimate for the demolition was $500, 000.00 and if they act now it will only be S149, 000.00. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:16 a.m. li Diana L. Cordra0AMC Clerk- Treasurer Approved yor James Brainard ATTEST: 1 C4,-- /Diana L. Cordray;"IA Clerk Treasurer 1