205169 01/05/2012 CITY OF CARMEL, INDIANA VENDOR: 361170 Page 1 of 1
t ONE CIVIC SQUARE ENCLAVE OF CARMEL HOA, INC
CARMEL, INDIANA 46032 PO BOX 1165 CHECK AMOUNT: $510.00
INDIANAPOLIS IN 46206 -1165
CHECK NUMBER: 205169
CHECK DATE: 115/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
920 4470402 089 -00048 510.00 SPECIAL ASSESSMENT
Enclave of Carmel.
Community Approved Assessment Invoii:e
October 26, 2011
-We''h ;ern? Range fnfrastr.ucture Investment Plan. approved at the October-26, 2011
>r icy x` tileetiiiy seas des cri bed* hi,, deta il iii.the-rreeti.iig,niinutes.. For eas} reference
som;r ai'the I.w Points regarding :.the, 2012 -2013 assessment a re. outlined: below:
1. The Long Range Plan is broken into three phases:
Phase I addresses near term issues
Phase 11 addresses intermediate drainage lake issues
Phase III addresses longer tern fence replacement issues
Note: Phases I1 and III of this plan will be discussed in greater detail at the Oct.
2012 Annual Meeting.
fit, ithii� ;Yl�;_ ?the fret 4 items include $6,000 needed to complete to
Ken -Cut associated with the extraordinary snowfall this past winter, drainage
swale issues and perimeter wood fence maintenance. The tree removal cost has
been eliminated b ecause D uke Energy ha ind'rotn th-1 need to rn n flan f nns
ni b it Energ i—t- Ihv j u �v Im— v v the 1.v 0
causing issues on the perimeter fence of the Enclave. It was recommended that
this money be left in the assessment to accelerate the rebuilding of our reserves.
T his recommendation was included in the approved Phase i plan.
3. In Phase 1 the Scenario I irrigation and landscaping plan was approved to
significantly eiihance the entrance to the Enclave. This plan calls for most of the
ilri�ration infrastructure and half of the landscaping to be installed in 2012 with
the remainder of irrigation and landscaping in 2013.
4.' The assessment for Scenario 1 was approved for payment over two years, with
payment 1 of $510 due on March 1, 2012 and payment 2 of $180 due on
March 1, 2013.
Attached you will find:
1. A copy of the spreadsheet outlining Scenario 1 as presented,
discussed and approved at the annual meeting.
2. Your invoice for the 2012 payment due March 1, 2012
If you have any questions regarding this information, please contact one of your board members.
The Enclave of Carmel Board
t:
Enclave or Carmel HOA Assessment Page 1
December 6, 2011
Revised =to refl&f Gd `wbiter Access Long Range Infrastructure Investment Plan Assessments
Phase 1 (2012:- 2013)
Priority s to take care of major infrastructure ite y ins before Drainage Lake dredge in 2015. Infrastructure items are shared equally by all.
Items 1 -4 in the 3 Scenarios are the same.
Scenario 1 x r "u. scenario 2 Scenario 3
i
Total Cost Per
rd Ny i 4
Cost Lot 2012
20Y3 2012 2019 2012 2013`
1 2010 -2011 Oper. Shrtfall 6000 125 6000, 0 6000 0 6000 0
2 Drainage Swales Rip -Rap 1534 32 1534 0 F� 1534 0 4 0
3 Additional Reserve Fundin 1550 32 1 1550 0�-- 15so o: 55o off
(Formerly Walnut Tree)
4 Fence Maintenance 1514 32 1514 'r 0 1514 0 1514 0
x
5 Irrigation (City H2O Source 7500 156 6375 1� 112,5 4550 45 2950
6 126th Landscape 15000 313 .7 0 o 15000 0 l0000
Tot 33098 469 24 473 r $625f 48 17950 15148 129
Assessment Per lot /yr �510,� 180 X316 .37 4 y 3i6�� 270
.x
Scenario 1 Assessment 690 Scenario 2 Assessment 690 Scenario 3 Assessment 586
P ase:2 2 14w 01�� :.ciont or t e: oar toa ress a ter.nativesan cost scenarios or 1 Annaa t
Y g.x.
...t
ramage a„ a re gmg it owerFassessment n 2 1 ;consi er, n er, n, ersen ationto start un mg 1
Dredging of the Drainage Lake per Article VI, Sec. 6.01 of the Enclave Covenants is split 70% shared by 28 Lake Lots and 30% shared by 20 Non -Lake Lots
Recommendation is to handle same way the Lake Erosion Control project was handled in 2003/2004.
Drainage Lake Dredging (Merrell Bros. lowest esttodate) 2014 2015
Total Assessment Estimate $35,000 17500 17500
Assessment per Lake Lot /yr (70 438 311, 43s
Assessment per Non -lake lot /yr (30 263 x
Ph
ase -3 2016 202 F,enmeter Fence replacement costs,areshaced e, uallba,ll,� plan to, at 2Q12:IVItg:�).
ment Re lacerm� nt Replacement of the perimeter fence will be re u
Peririieter�Fence Replace'`' p quired in the future.
Total cost will be $35,000- 40,000. Can be done in stages over 3 -5 years.
12/15/2011 3:29 PM Page 2
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Enclave of Carmel HOA, Inc. Purchase Order No. NA
c/o OMNI Management Services, Inc. Terms
P.O. Box 62435
Phoenix, AZ 85082 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
12/28/11 12/28/11 Keystone Reconstruction Project: 126th Street
Project 07 -08
Parcel 61
Assessment
Due 3/1/2012 $510.00
Total $510.00
1 hereby certify that the attached invoice(s), or bills(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
Enclave of Carmel HOA Inc. ALLOWED 20
c/o OMNI Management Services Inc. IN THE SUM OF
Phoenix, AZ 85082
C 510.00
PO# or INVOICE NO. ACCT /TITLE AMOUNT Board Members
DEPT.#
NA 28- Dec -11 4470402 $510.00
I hereby certify that the attched invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
4 -Jan 20 12
Total $510.00 I
g
Cost distribution ledger classification if Cit En
claim paid motor vehicle highway fund Title