HomeMy WebLinkAbout178814 10/28/2009 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
ONE CIVIC SQUARE PARTY TIME RENTAL INC
CHECK AMOUNT: $120.15
CARMEL, INDIANA 46032 iziz s RANGELINE RD
CARMEL IN 46032 CHECK NUMBER: 178814
CHECK DATE: 10/28/2009
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1046 4239039 166677 85.70 GENERAL PROGRAM SUPPL
1207 4239099 166913 34.45 OTHER MISCELLANOUS
A
1212 South Rangeli a Rd,, RENTALAGREEMENT
The below equipment has been received by the undersigned for rental purposes only, and it is understood that Inc. dPola Party Time Rental
Carmel, I N 46032 "Lessor") shall not be held responsible the leased for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor
expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose,
(317) 844 -5178 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
indemnity and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
MN M/ FAX (317) 575 -2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of,
connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
WWw..ptrinc•com or return of the equipment. X
BIlllTOlflEMT i0 vii k _F INVOICE f1B
BELIUER TO F�
CARMEL CLAY PARKS RECREATION' INSTORE PICKUP Res# 12
1:411 EAST 116TH STREET Con# 166677
CARMEL IN 46032
�r, y t iBATE s t TIME,
AR -795 W (317) 848 -7275 10/02.09 17;58 AM MC
P 7 71 7l �,7 1 —41?i
.,PB:
AW E2628 TIFFANY BUCKINGHAM° 698.6579 RETURNER 10 05/09 10.58 AM RR
*FINAL Charge for 1.00 Days) Page: 1
1 6453 -0000 CONCESSION COTTON CANDY MACH 147. 141.00 423. 47:00 47.00
REMOVE ALL DEBRIS PRIOR T'O RETURN
DO NOT DISASSEMBLE MACHINE CALL 317.25
**DO NOT USE ON AN EXTENSION CORD
1 .5005-0000 CONCESSION DOME FOR CC MACHINI5. 00 45. 135.00 15. 15.00
REMOVE ALL DEBRIS PRIOR 1"0 RETURN
1 6001 FLOSSUGAR PINK 7.99 7.99 7.9'�
1 600: COTTON CANDY CONES: 100 4.00 4.00 4.00
1 60E4' FLOSSUGAR BLUE 7.99 7 1 :49 7.99
Payments
Purchase
G.L 0 /60 a0 0C 0, 6 2op
Budget
Line Des
Purchaser D
Approv D
Cl) IRMO
Call 252'.3838 before n after
a Ql10TE �aFtNALBILLiNG
hours for equipment problems.
LU U
y M Customer responsible for ALL
Z DAMAGED MISSING equipment Rent 62.00
EMERGENCY #(317) 252 -3832 UNDERGROUND (800) 382 -5544 O ther 1 es 19. •,her° 0.00 00
I HEREBY AUTHORIZETHE LESSORTO MAKE APPROPRIATE CHARGESTO MY CREDIT CARD. D m g Wa i ve r 3 72
YES INITIALS
SME Ta x 0.
FAILURETO RETURN PROPERTY (LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE Sa 1 e s Tax 0. 00
BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. Deposit 0 0
I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on TOTAL DUE 85. 1 0
the reverse side hereof, hereby agrees to rent the above equipmenVarticles on the terms and conditions set forth
in this Rental Agreement, and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
PILLED
EQUIPMENT RETURNED BYX MT R t.
Terms and Conditions
1. INSPECTION. Lessee acknowledges that he has had an opportunity to personally inspect the equipment arid finds it suitable for his needs and in good conoidon, Lessee understands
its proper use. Lessee further acknowledges Lessee responsibility to inspect the equipment prior to its use and to notif Lessor of any defects.
2.TIME OF RETURN. Lessee right of possession terminates on the expiration of the rental period and retention of possession.affer this time constitutes a material breach of Lessee's
obligations under this contract. Time is of the essence in this agreement. Any extension must, at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all the equipment to Lessors premises during Lessor's regular business hours, in the condition
and repair as when delivered to Lessee subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not recur: red
within Lessor's regular business hours. If Lessor has agreed to deliver the Equipment to Lessee or to pick lip the Equipment from Lessee, Lessee shall be responsible for all losses or
damage to the Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES. As used in this Rental Agreement, the terms "Lessor" and "we" shall .lean ITR, Inc. d/bra ['arty Time Rental. The terms "Lessee" and "you" shall mean the party executing
this Rental Agreement as such on the face hereof.
5. HOLD HA MLESS AGREEMENT, Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabuities, l sses
camases to property or otherwise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees End agent of Lessee
or Lessee subcontractor The indemnities included in this exhibit shall include reasonable afterney`s fees paid by Lessor in defending suit and actions i,nvolv;ntu liability covered by the
indemnificat dri provision in this paragraph.
6. TIME A ll equipmert re i a charges are for tirr e ;cut, NQT TIME USED. Miast'pirces quoted are for a ane day (24 hours; charges. if equipment is needed for a longer time period vie
also havt� t ookiy s days and monthly 28 days iates.� For most, equipment the weekly rate is three tinges .he daily rate arcs the monthly rare, is t Free times the weekly rate.
Z LIABILITY. Ali equipment is for rental purposes only, and It is understood that the Lessor shall not be held responsible for any' accident or damage resulting directly or indirectly `ram
the use of the leased equipment. The Lessor expressly disclaims all ;warranties; either expressed or implied including any implied warranties of merchantability or fitness fo: a particular
purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of th equipment. The Lessee agrees to indemnify and hoid the
Lessor harmless from and against any claims, actions, proceedings. costs, damages to property, consequential damages, loss of income or any other incidental damages, even those
damages caused by the negligence of the Lessor, including attorneys' fees arising ou' of, connected 4 nigh or resulting the use of the equipment, including but not ;invited to, the
I. manufacture. selection celrvey possession, €ase operation or re :urn of the egcriprera,
8. COLLECTION COSTS. The Lessee agrees to pay all reasonable collection, attorno and court fees and other expense =involved in the Iollect,on of charges or enforcement of the
Lessor`s rights under this contract.
9, REPLACEMENTOF MALFUNCTIONING EQUIPMENT, If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its u,e and to r oE` =r _£ssor
Lessor epair or replace the equipment with s irrilar equipment in good working giver if available and if the defect is the result of normal use. Lessor is not responsible raid any
ncide cal or consequential damages caused by delays or otherwise, and Lessee heresy waives any rigiiI or entitlement thereto;
10. DAMAGE WAIVER. A six percent (6`0'1 non refundable. damage ivaiver is applie to the cost of a rental equipmenI his.cust is only �inor�repairable da�age, and is not to be
construed as insurance, The damage waiver does not cover damage caused by misuse, abuse nor doe.-s- it cover th&L Minor damage is d6fined as carnage that can be repaired for an
amount less than six percent (63%) of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT It is the responsibility of the Lessee to protect all equipment from damage, exposure to weatr;er, o other damage that occurs from issue of
equipment. The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date.
12. THEFT OF EQUIPMENT The Lessee agrees to pay for equipment fat its replacement cost when rented, for all types of theft or.mysterious disappearance. Damage 1 4aiver does not
cover theft.
13. WEATHER RELATED RISKS.- Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk., however, Should
the tenting become unusable due to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control. Lessee shall still be liable for payrnen in full of all
charges,
14. DIRTY, OR DAMAGED EQUIPMENT.Lesse6 agrees to pay for arty damage, to rented equipment regaroless of cause, except reasonable wear and tear,.v, equipment IS out cf
possession of Lessor. Lessee :also agrees to pay_ ar0ssonab;e cleaning charge for alt equipment returned dirty. Accrued rental charges canto` be applied against the purchase or cost
or repair or damaged goods, Rental Equipment damaged beyond repair will be paid for, by Lessee at !its Replacement Cost when rented. The cost ox repairs w'.l be borne by the Lessee,
whetha€ performed byLessor, or at the Lesso _s cation by others.
15. LOSS OR DAMAGE. io the extent that dam� age" Io the is not covered by the foregoing Dam age 'Waiver ion; the assurnes all risk of loss gr gf de,; age ::the
eases eGLiipment from any c No loss of or damage to the equipment shall impair any oblication of the Lessee under this Rental Agreerrient, Including the repayment of rental fees.
Lessor she, l have the option of repainng or replacing the ecluiprnecr, and Lessee shall be responsible tot such costs. m01010
16. PAYMENT TERMS. We require a valid Visa. MasterCard, American Express or Di scove r card nber to maFe a reservate E �¢�de party renting the equipment has a pre
arranged account at Party Time Rental. The credit card number will secure the reserva
Me is nor presented at pick -up, rhR^ a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental; *q O A
17. CANCELLATION. A party making a reservation w;ili be subject to a 25% cancellation fee if the entire reservation is canceled :hrithir thlit 13d} of the even:. This policy applies
to all parties, including those who have pre- arranged accounts at f ar y� Time Rental: Can ;�,r� t r�� �i T O,
ni �t will' be subject to a 100% fee,
18. DELIVER AND PICK -UP. Deliver is made to closest point truck can ark. Extra charges vi ill res l n deliveries too stairs, _hn or any point where extra time is involved.
P p" 3 p
Our service does not include setup and knock down of tables and chairs: If this service i z me `several says prior to delive y with a special charge
Quoted. If no- arrangements are made andthis service is desired or, delivery, our driver must call for 1i if time Hermits w�g�'r� accommodate you after quoting the ;vice.
On pica up where .a piton is been mace and equipment is not knocked asset, 3u, u r t ire sneirereg area d chairs will be ief? ,until the ,ex. av
a special'cr( =w can be scheduled. There will be -an additional one day renta'. A- knock cowl
19. PREPARATION OF SITE. Lessee agrees to have the site upon watch the equipment is to be erected, free and clear of all obstacles, natural and man m ,ore, or to ti _e rrr;vai of
the Lessor's work drew. Lessee further agrees to have alt tents clearer for. removal prior to our arrival A i non leased equipment and tlecoratibans shall be cleared and taken from see. :f
Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense.
20, UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, In the vicinity of the Equipment installation, clearly marker prior.to the arrival of Lessor's ;nark
crews. Lessee assumes full responsibility- for cQmage to Underground Facilities, Tb identify Underground Facilities, Lessee must cal, one, .Iaex prior to installation. CALL BEFORE
YOU DIG 800- 382 -5544
21. SET- UP/TEAR DOWN. Set tip and/or tear down of equipment is also available, Part Time Rental tail/ be happy to quote a charge to the customer based on the rental item. to be
set -up /torn town. Any equipment not previously scheduled to be set -up or torn down will be assessed normal set up /tear down charges plus a minimum 850 tee.
22. IDENTIFICATION, When picking up rental equipment at bur location, w6require a valid Indiana State Driver's License. For insurance purposes, we are required to photocopy cite
Lessee's license.
23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment, learn to use the item s We do our best to instruct each customer on hour to safely use the eci iprnen
Should an item not work properly, please contact the Lessor as soon as you nave ui covered the problem. We will eithe° provide further instruction or we will r ep'ace the item. Also.
upon picking up or accepting delivery of equipment; be sure that you have received all of the items that you reserved. Provides that the items are not correct or acceptable, we must be
advised iminediately in order to remedy the situation. The Lessee shall use the equipment in a careful and proper manner.
24. LIQUIDATED DAMAGES, In the event that the Lessor fails to deliver any equipment, or is 'enable to remedy problems with the delivered equipment. the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY. If any provision of this Rental Agreement is held invalid by a court of competent lurisdiction, it shall be considered deleted from this Rental Agreement, but, such
invalidity shall not affect the other provisions that can be given effect in the absence of invalid provisions_
26.ATTORNEY'S FEES. In the event that either party files an action in relation to this Rental Agreement, the Unsuccessful party in the action shall pay to the strccessf,a ;Tarty, in r. d
to all other sums that either party may be called upon to pay, a reasonable sum for the successful party s attorneys' fees.
27, LINENS. Table linens are inspected prior to pick up and upon return, DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG milde result 'f there is obvious ramace such
as mildew, excessive stains, burns or tears, you will be charged the cost of the linen and keep same as though it were a save. Return; all linens aiy and free of viiaste.
28. COOKING UNDER TENTS. Lessee agrees not to do any type of cooking under or Iuithin a reasonable distance of the Pent. Lessee assumes full responsibility and costs incurred for
damage and or cleaning expense to tent tops Clue to cooking processes under or near tents.
ACCOUNTS PAYABLE VOUCHER
F
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
237300 Party Time Rental
1212 S. Rangeline Rd Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO Amount
10/5/09 166677 Cotton Candy machine CT 10/5/09 22628 F 85.70
Total 85.70
1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20_
Clerk- Treasurer
Voucher No. Warrant No.
Allowed 20
237300 Party Time Rental
1212 S. Rangeline Rd
F Carmel, IN 46032 In Sum of
85.70
ON ACCOUNT OF APPROPRIATION FOR
104 Program fund
PO# or INVOICE NO. ACCT #/TITLE AMOUNT Board Members
Dept
iO 4 166677 4239039 85.70 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
22 -Oct 2009
Signature
85.70 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
I
'P
1212 South Rangellne Rd. RENTALAGREEMENT
ARTY
The below equipment has been received by the undersigned tog rental purposes only, and it t understood that Inc. d Party Time Rental
Carmel, I N 46032
"Lessor shall not be held responsible for any accident or damage resulting directly or indirectl ly from the use of the he le leased equi equipment. The lessor
(317) 844 -5 7$ l dili ll i ith d ilid ildi ilid anties of merchantability or fitness for a particular purpose,
and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
REN' Mi FAX (317) 575 -2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' lees, arising out of,
connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
www.ptrinc.com or return of the equipment. X
OIEE TO/RENT TO OELIUER 10 INUOICE'NO,
BROOKSHIRE GOLF /CITY OF CARMEL IN STORE PICK; UP Res# 124028
12120 BROOKSHIRE PWKY Con# 166913
CARMEL IN 46033
AR -181 W (317) 846 -7431 101/16/09 10:58 AM CIS
C r 797 04C-00017,
CG 10/17 EVENT PAM RETURNED 10/19/09 10:58 AM KM
***FINAL*** Charge for 1.00 Day(s) Page: 1
t j v T t t
boij
Rental TextE��
NO CLIPS NEEDED!
2 5640 -0000 SKIRTING WHITE 13' 16.25 48.75 146.25 32.50 32.50
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
PLEASE RETURN CLIPS REPLACEMENT FEE: $1.50 EA
PLEASE RETURN HANGERS REPLACEMENT FEE: $5 EACH
Payment;
8 QUOTE FINAL BILLING
J o Call 252. �c before after
hours for equipment problems.
ao Customer responsible for ALL
y z DAMAGED MISSING equipment Rent 32.50
EMERGENCY #(317) 252 -3832 UNDERGROUND (800) 382 -5544 Sales 0.00
Other 0.00
I HEREBY AUTHORIZE THE LESSORTO MAKE APPROPRIATE CHARGESTO MY CREDIT CARD. Dm Waiver 1 95
YES INITIALS
FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE ''rME T a x
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE Sa Tax 0. 00
BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. D e p os it 00 I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on TOTAL DUE 34. 45
the reverse side hereof, hereby agrees to rent the above equipment/articles on the terms and conditions set forth
n this Rental Agreement, and is an authorized agent for the Lesse
44 4
Terms and Conditions
1. INSPECTION. Lessee acknowledges.thaE he has :iad.an ppportu 14 to pe'rsona, y inspect the equipment'and fines it suitable for his needs and in good condition. Lessee understands
its proper use: Lessee further acknowledges Lessee responsibility to inspect the eo pment prior to its use and to notify Lessor of any defects.
2.TIME OF RETURN. Lessee right of possession terminates on the expiration of the. rental period and retention at possession after this time constitutes a material breach of Lessee's
obligations under this�confract..Time is of'the essance in this agreement. Any extension must, at Lessor`s election be mutually agreed upon in writing.
3, RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all the equipment to Lessor`s premises during Lessor's regular business hours, in the corat-,on
and repair as wyhen delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not r�turned
within Lessor's regular business hours. If Lessor hasagreedto deliver the Equipment to Lessee a," nto pickup the Equip neat from Lessee. Lessee shall be responsible for ail losses or
G amage to the Equipment from time of delivery to Lessee and until picked up by Lessor
4. PANTIES. As used in this Rental Agreement, the terms "Lessor" and "we" shall mean PTR, Inc.-dlbla Party Time Rental. The germs "Lessee and you" shall rrean the party executing
this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from, and against all claims, liabilities, :deeps
camag to prope or otherwise, and expenses, of every character whatsoever, resr lfina from the actions, negligent or otherwise of Lessee, Lessee's employees and agent of Lessee
or Lesser, su =bcontractor, T%;e indemnities included in this exhibit shall include reasonable attorney`s fees paid by Lessor in defending slut and actions involving liability Covered oy the
s iderrinification provision in this paragraph.
6. TIME, All equipment rental charges are for time out NOT TIME USED. Most prices quoted are for a one day (24 hours) charges. If equipment is needed for a, onger time period, we
also gave w;eeky (7 days; and monthly (28 day si rates. For most equipment the weekly rate is three times the daily rate and the monthly rate is three times the weekly rate.
Z LIABILITY All equipment is for rental purposes only, and it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or indirectly °rare
the use of tree leased equipment. The Lessor expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular
purpose, aria neither assumes nor authorizes any other person to assume for it any Ilability in connection with the use of this equipment. The Lessee agrees to indemnify and hold the
Lessor harmless from and against any claims actions, proceedings, 'costs, damages to property, consequential damages, loss of income or any other incidental damages, ever those
damages caused by the negligence of the Lessor, including attorneys' fees, arising out of connected with or resulting from the use of the equipment, including but not limited to, the
manufacture, selection, delivery, possession, use operation or return of the equipment.
8, COLLECTION COSTS. The Lessee agrees to pay ail reasonable collection attorney's and court fees and other expenses nvolved in the collect on of chars os or enforcerr ent of z io
Lessor's rights uncer this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT, if the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to noti 1` Lessor,
lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any
incidental or consequential damages caused by delays or otheroiise, and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER. A six percent (6% non- refundable damage waiver <s applied to the cost of all rental equipment. This cost is only rninor repairable damage, and is not to be
construed as insurance. The damage waiver does not covet damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an
amount less than six percent (6 of the equipment's rental'fee
11. PROTECTION OF EQUIPMENT. It is the responsibility of.the Lessee to protect all equipment from damage, exposure to weather, or other damage that occurs from issue of
equipment. The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date.
12. THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment (at its replacement cost when rented; for all types of theft or mysterious disappearance. Damage Waiver does not
cover theft.
13. WEATHER RELATED RISKS, Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should
the tenting become unusable clue to high wind, snow, rain, flooding, extreme cold or treat, or any other factor beyond Lessor's control, Lessee shah stilt be liable for payment in full of all
charges.
14. DIRTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, whzie equipment is out of
possession of Lessor Lessee also agrees to pay a seasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase, or cost
of repair or damaged goods, Rental Equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost ,A. rented. The cost of repairs will be borne by the Lessee,
whether performed by Lessor, or at the Lessor's option by others.
15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoin Damage Waiver provision, the Lessee assumes all_riskof loss_or. of damage to the
`:eased; ecuiprmerit from any cause No loss of gy eq
damage to uipmenr shat! m
impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees.
Lessor shah have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs.
16. PAYMENT TERMS. We require a valid Visa. MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental. The credit card number will secure the reservation until the date of the event. If a credit card is not presented at pick -up, then a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17, CANCELLATION. A party making a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled within thirty (30) days of the event. This policy applies
to all parties, including those who have pre arranged accounts at Party Time Rental. Cancellation of inflatable and special seasonal eqi lipment will be subject o a 100, fee.
18. DELIVER AND PICK -UP. Delivery 's made to closest point truck can -park: Extra charges-will result deliveries to upstairs; elevator use or any point where extra time is involved.
Our service ,toes not inc�.ude set up and knock down of tables and chairs. If this service is required, arrangements should be made several days prior to delivery xgwtn a special cl�Zargje
o fotecl. if no arrangements are made and this service is desired on delivery, our driver must call for authorization. If time permits, we will try to accommodate you after quoting the price.
On pick rip where no prior arrangements have been made and equipment's not knocked down and assembled in one sheltered area, tables and chairs will be led until the next Gay when
a special crew can be scheduled. There will be an additional one day rental. A knock down fee will result if equipment is still rip.
19. PREPARATION OF SITE, Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man made, prior to the arrival of
the Lessor=s work crew. Lessee further agrees to have all tents cleared for removal prior tc our arrival. All non- leased equipment and decorations shall be cleared and taken from sire. if
Lessee fails to do so. then Lessee shall pay ail costs involved for any delay, additional rental, and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to the arrival of Lessor's work
crews. Lessee assumes full responsibility for Damage to all Underground Facilities. To identify Underground Facilities. Lessee must call one week prior to installation. CALL BEFORE
YOU DIG 804- 382 -5544
.21. SET-UP/TEAR DOWN. Set up andior�tear down of equipment is also available. Party Time Rental will be happy to quote a charge to the*customer based on the rental item to be
set- '41tcrn dGtN :Any equipment not previously scheduled to be set -up or torn dowr; will be assessed normal sef- upltear doivn charges plus a minimum S50 fee
22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana State Drivers License. For insurance purposes, we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment, learn to use the item(s). We do our best to instruct each custdmer on how to safely use the ecuipment.
Should an item not work property, please contact the Lessor as soon as you have discovered the problem. We will either provide further insfruction.or wve rviii replace the item, .Also,
upon picking up or accepting delivery of equipment, be sure that you have receiveG all of the items that you reserved, Provided that the items are not correct or acceptable, we must be
advised immediately in order m remedy the situation. The Lessee shall use the equipment in a careful acid proper manner.
24. LIQUIDATED DAMAGES, In the event that the Lessor fails to any equipment, or is unable to remedy problems with the delivered equipment the Lessor`s sole responsioili?;
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY If any provision of this Rental Agreement is held invalid by a court of cornpetent jurisdiction, it shall be considered deleted from this Rental Agreement. but rich
nvaliciity shad not affect the ether provisions that can be given eifoct in the absence ofime i v
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9'r? G3 1 '11 1 iWt X A8 03Stl31 1N3WdIn03
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
;whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
6,ng Purchase Order No.
X� ZZ Terms
:rJ (od gz Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
r
ON ACCOUNT OF APPROPRIATION FOR
6e /-)L��
/�o 7 ice/-
Board Members
PO# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20 �7
nature
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund