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Home My WebLink About178334 10/14/2009 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1 ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $3,295.00 CARMEL, INDIANA 46032 1212 S RANGELINE RD CARMEL IN 46032 CHECK NUMBER: 178334 CHECK DATE: 10/14/2009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1047 4239039 165239 3,295.00 GENERAL PROGRAM SUPPL r� PARTY 1212 SOUth Rangeline Rd. RENTALAGREEMENT The below equipment has been received by the undersigned for rental purposes only and it itl understood that Inc. drola Party Time Renal Carmel, I N 46032 "Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the the l leased equipment. The lessor Tw expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose, a (317) 844 -5178 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages, ami" FAX (317) 575 -2272 lass of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of, connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation, www.ptrinc.com or return of the equipment. X Bltt 1DlRER1 TO_ CARMEL CLAY PARKS g RECREATION MONON CENTER AQUATIC CENTER Resif 1P. 1411 EAST 116TH STREET 111TH AND RANGELINE Con# 165239 CARMEL IN 46032 CARMEL =v' AW-795 W (317) 848 -7275 06/26/09 11:48 AM AW i 3151 AW AQUATIC CENTER MANDY JEREMY KERR RETURNED 09!08!09 11:48 AM KM *FINAL Charge for 8.00 Day(s) Page: 1 s Rental Text BILLING DEL: 6126 P /U'- 9/8 ANYTIME 3u' �7 MONON CENTER AQUATIC CENTER SEP 1 ?009 SIDES WILL BE ATTACHED:FAC'ING THE WATER PARK OPEN TOWARDS FENCE CONTACT IS MICHELLE 843 -3873 #SU /TD TENT R SIDES ***TENT WILL BE WEIGHTED ON ASPHALT 1 6438 -0000 TENT FRAME 20X20 WHITE 245.00 735.00 2205.00 1960.00 1960.00 2 4482 -0000 20'FRAME END W 0.001 0.00 4 6445 -0000 TENT SIDE SOLID W 10.00 30.00 90.00 320.00 320.00 12 4473 -0000 TENT WEIGHT 10.00 39,00 117.00 960.00 960.00 1 6120 -0000 TENT TARP 2OX20 FRAME 0.40 0.00 1 46032 CARMEL P /D -32 55.00 55.00 55.00 -Payments Purchas0 DeWriptlon P.O. P or F G.I.. Line Descr S E P 18 2009 J u l Approval Date ..o. Z ...r O Call 252. ,83` before F, after 4llOTEFiNAL81LLiNG Z� hours for equipment problems. N cr Customer responsible for ALL DAMAGED MISSING equipment Rent 3240.00 EMERGENCY #(317) 252 -3832 UNDERGROUND (800) 382 -5544 Sales 55. 00 Other 0.00 I HEREBY AUTHORIZE THE LESSOR TO MAKE APPROPRIATE CHARGES TO MY CREDIT CARD. YES INITIALS Dm g Waiver 0.00 FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE SME Tax. 0. EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE Sa 1 e s Tax 0. LA BY 2 YEARS IN PRISON PLUS UPTO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE: I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE Deposit L 7 1 00 ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on c the reverse side hereof, hereby agrees to rent the above equipment/articles on the terms and conditions set forth TOTAL DUE 3295. 00 in this Rental Agreement, and is an authorized agent for the Lessee. EQUIPMENT LEASED BY X MT BILLED 3295.00 EQUIPMENT RETURNED BY Terms and Conditions 1. INSPECTIO ackngwIedges that he h,as had an peporfc n y q personally inspect th ep lip i t and finds ii suitable for his needs and in good condi!icii, Lessee understands its proper rise. lessee further acknowledges Lessee responsibility to inspect the equ €pinent prior to it u. and to notify L essor of any defects. 2.TfME OF RETURN, Lessee right of possession terminates on The expiration of tho rental oerioc any retention of possession after this time constitutes a material brew r, of Lessee's obligations under this contract. Time is of the essence in this agreement. Any extension: must. at _essor`s election be mutually agreed upon ii, writing. 3. RETURN OF EQUIPMENT, Ai the termination of this agreement, Lessee shad return all the equipment to Lessor's premises during Lessor's regular business Hours, in the condition and repair as vihen delivered to Lessee: subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because It was not returmd within Lessor's regular business hours. It Lessor nas agreed to deliver the Equipment to Lessee or o pick up the Equipment from Lessee: Lessee shall be responsible for all losses or damage (6 the Equipment frorn time of delivery to Lessee and until picked up.by Lessor 4, PARTIES. As used in this Rental Agreement, the terms "Lessor" and "we shall mean 0TR In ol'b/a Party Time Rental. The terms "Lessee',and "you" shall r=oan the party exectiting this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harrnloss Lessor its employees, agents and subsidiaries, from and against all claims, liabilities tosses damages to property or cthent%iise, and expenses. o° every character whatsoever. resu froirn the ac ens, negligent or otherwise. of Lessee, Lessee's ernploynes and agent of Lessee or Lessee subcontractor, fhe i ndernnities included in this exhibit shall include reaso ible :ttorr e, s tees Palo oy Lessor in defending suit and actions involving liabaity covered the lndemnificatiorl provision in tl" is paragraph, 6. TIME. All equipment remit ;harges are for time out, NOT TIME USED. Most priL x ,u o.e' are for a one Jay (24 hours) charges. If eq,dipr, Berl; is needed for grlger time period, v.e a 7iare r ;ef; lV t' da�ygr and monthly '28 nays; r tes. For most quipment the eekly 1fife is ihroe .ii7 i)s the daily rate ano the monthly rate is three tittles the �,r'eekly rate. 7 LIABILITY. All equ ..pmert is for rental purposes only, and it is understood that the' rssar all r of be held responsible for any accident or damage resulting dircctlyt or indirectly fro m the use of the leased equipment. The Lessor expressly) disclaims all warranties, either expressed or impirec including any implied warranties of inerchamabil€ty or fitness for a particular purpose, anti neither assumes nor authorizes anjt other person to assume for it any liab,,ty in connect €o:, ,with the use of tris'equip;nen The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims actions, proceedings, costs, damage s to property, consequential carriages, loss of income or any other incidental damages, even those damages raised by the negl r ence of the Lessor. including attorneys' fees, arising o it cf. Co nected w. ',h or resulting from the use of the equipment, including Out not limited to, the mane ;lac', e, selection, doh e:y, possession;, use operation or return of the equipmen=t. 8. COLLE6TION COSTS. The Lessee agrees to pay ail reasonable collection atto r d fees and other expenses =involved in the collection of chargers or enforcement of the Lessor's rights under this co ril "act. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT If the equiprinent becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to nortiflr esswv,r. Lesso w-LI rep: or replace "i;e eciaipmeit vti'h simiar equipment.in good morKir.a. order 1f, available, and i! the defect is the result of nori €asa Lessor is riot iespo, sible f, ncide tai or consequential damages caused by delays or otherwise, aid Lessee heroDy waives any right or en itlement thereto. 10. DAMAGE WAIVER. A six percent (6% non- refundable damage waiver is applies; to the cost of all venial equipmen'. This cost is only ininor repairable carnage, and not to be construed as insurance. The fd'arriage v rawer does not clover damage caused by rnistise, abuse nor does it cover theft. tvlinor damage is defined as damag=e that can be repaired for an amount less than six percent (6 of the equipment's rental fee. 11. PROTECTION OF E9 IPM NT. lilss responsibility of me-Lessee to protect all ecuiprrie tit -from damage, exposure to weather, or other damage Mat occurs from issue of equipment. The Lessee must protect the equipment until it is returned or until the agreed I ;ick -up bri e a d date. 12.THEFT OF EQUIPMENT. The Lessee agrees to pay for equip!rent at its replacernent cost rion rented for all types df theft or mysterious disappearance. Damage INaiver does not coy =er theft. 13. WEATHER RELATED RISKS. Lessee assumes ail weather related risks involved ii holding pin outdoor tented even;. Lessor hill endeavor to minimize said risk, however, sl :oU ;ld the tenting become unusable due to high wind, snow rain, flooding, extreme cold or heat, or any other factor beyond Less€ar`s control, Lessee shall still be liable for payment in full of all charges. 14 .DIRTY, OF$ :DAMAGED EQUIPMENT: Less ee agrees °to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear whi :e equipment is grit of gosso'ssic,r f?_essor. Lessee also agrees to a a- reasonable cleaning charge for alt equipment returned dirty. Accrued rental charges cannot be applied against the purchase oncost of repair or damaged goods, Rental Equipment damaged beyond repair will be paid for,by Lessee at :s Pep:acement Cost when rented. The cost of repairs will be bonne by the Lessea whether performed by Lessor, or at the Lessor's option by others. 15. LOSS OR DAMAGE. To the extent that damage to the equipment is scot covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of Loss or of damage m the easoo e pirn uient from any cause. No loss of or darnage to the equipment shall irtipair any obligatldri of the Lessee under This Rental Agrear rent, including the repayment of rental fees. Lessor shais have the option of repairing or replacing the equipment, and Lessee shall responsible for su€ h costs 16. PAYMENT TERMS. We require a valid Visa, fvlasterCard, American Express or Di iscover card nurri i .to make tf reservation unless the part} renting the equipment has a pre arranged account at Party Time mental. The credit card number will secure the rese _ttion until the sate of the Went. If a credit card is not presented-at pick -up, then a cash se" u.ity depots; coot( tic tne replacement cost of the corn cinert is requited urn addition to the rental lee, esrta7� 17 CANCELLATION. A partly making a reset ration syill be su ;.�ui Lu "v t�'4tET��Pen is cancelled :mihin thirty (3rd) days cf the e ent. This policy applies to all oarties, including those viho have Pre arranged accounts 3,11 rirria Rpnml. ""Ancellation of inflatab seasonal equipment will be subject tc a 00% fee. 18. DELIVER AND PICK-UP' Delivery is made to closest point truck can park. Extra charges ^gill resin an deliveries to. uosliairs, elevator use or any point where extra time is involved, our se tiia xfoe not lnc ilde setup and knock do4iJn of tables —e a� ��I�S 'SIGG U Jea ode SEVera! Gary pri4C t0 LtEliVe r V ith a.Speciai charge quoted. l^ no arrangement ar": made rid t;: s service is desired on delivery our driver crust call for aL hcr> ,t df tinge peunits, we will iry_to accommodate you after quoting the price. Can pick iuct >.here no prig; anrgemb is helve peen mace and v U @4�ii 14 11f6iiie sheltered 'area, tables and chairs will be lefR until the rext,day °bwhen a special c. e,": can e sche°lulec'. There 0 be an aodi :icnal ^'le iav e knock Mov, fee will r eSt. i� ri grit i5 rill wsp, 19. PR WPAATION OF SITE. Lessee agrees tic, nave the site r a v "ch the eyuir i i ir 5 wu ;�U3o, ,lee =d C;eor G' it obsfacles, nziural and man r i re, p Gr to f ";e a' "Y €sal ct the Lessor's Ivork crews Lessee further agrees to have all ter :t. equ €pment and decorations shall be cleared and taken from site, f Lessee flails "to do so. then Lessee all pay, a1 costs involved for any= delay. additional recital, and all costs including collection and legal expense. 20. UNDERGROUND FACILITIES Lessee agrees to have all Once'rground Facilities, in the vicinity of he Equipment installation, clearly marked prior to the arrive' of Lessor';" >vcrk crews. Lessee assumes full rosponsibility,for damage :o, all Underground Facilities. To identify Underg =nund Fat: sties, Lessee must call one '.week prior to installation. CALL BEFORE F YOU DIG :800 -382 5544 21. SET- UPITEAR DOWN, Set up andror tear down of equipment is also available, Pany Time Renta' wrill be happy to quote a charge to the customer based oil tine ren alitein tic be Set upt.Crrt dos Any equ €pr ent not pCBViCUSIy scheduled tG bP'SPt uP or tdrn GG.nyr' Will be iSSe5Sed riot 1a1 52 Up °a`' down unaCGes plus c r till Tl.ri iJ {se 22. IDENTIFICATION. 'When picking up recital ecu:t men at our looa ion, vte require a valid Indiana Stele`Driv L License. For insurance purposes, we are required to photoco, }tine Lessee's license_ 23. EQUIPMENT USE, ui tort r ,lt;ki d; uu or ar ,e >.ing cefik.�ery of e q ipmon learn to Misr ;he pins VA co our.best to �nstruc each custo er on how to saliely rise the eq ,iprreri Shdtiic item rot wcrk rrcpnriy, p ease cdntaot the Lessor as goon as ydu have iscavered the problem. tNe wilt either prcyide fur her in action dr we ut�il. replace the .item. A.Isc, upon picking up or accepting celivery of equ,pment, be sure that you have received all of the items that you reserved. Proifided that the ite are riot correct or acceptable, rse must he advised immedlately in ci "dar to remeoy the situation, The Lessee shall use the equipmen in a careful and proper"manner, 24. LIQUIDATED DAMAGES, I,n tie eve- that the Lessor fails to delofor any equipment, or is unable to remedy problems :with the delivered equipment. the Lessor's sole respcn o; ;l shall be to refund to the Lessee the rental fee for the particular equipment. 25. SEVERABILITY. tf any provision of this IentAl Acree,nernt s h kd in uhc by a c ou(rt of core eten° c. on, it shall be considered de eled fronn this Rental Agreeme,. D J, sUch invalidity shall not affect the other;proctt,Lons t a c, ;tr be a'ven e�fect in the absences th Invalid prOv. s oils, 26.ATTORNEY'S FEES. In the event that either tiarav files an action in relation to this Rental Agreement the Unsuccessfui par y in the action shall pay to ft su ^cessfu: party. in a, :lion rto all other sums that either party.-may be called ripon to pa }lf a reasonable sum for the success?ul party's attorneys' fees. 27. LINENS. Table linens a e inspected prior to pick up anti upon. re °urn. DO NQT° ROLL UP OR PLACE VET LINENS IN ANY SAG rnildeiw vA result. If there is obvious carnage such 'as mildew, cessive stains, burns or tears• y: a will be charged the cost of the linen and keep same as though it were a sale. Return ail linens dry and free of waste, 28. COOKING UNDER TENTS, Lessee agrees .not to do any type of cooking under ors >uithin a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for damage ano or cleaning expense to an tops oua t cooking processes under ar near tents. ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 237300 Party Time Rental n 1212 S. Rangeline Rd Date Due Carmel, IN 46032 A Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO Amount 9/8/09 165239 Party tent rental 6/26 9/8/09 22282 F 3,295.00 Total 3,295.00 I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 ,20_ Clerk- Treasurer Voucher No. Warrant No. Allowed 20 237300 Party Time Rental 1212 S. Rangeline Rd Carmel, IN 46032 In Sum of 3,295.00 ON ACCOUNT OF APPROPRIATION FOR 104 Program fund PO# or INVOICE NO. ACCT #/TITLE AMOUNT Board Members Dept 1047 165239 4239039 3,295.00 1 hereby certify that the attached invoice(s) or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 7 -Oct 2009 l��0/Yy /,.o/`�� Signature 3,295.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund