HomeMy WebLinkAbout176381 08/19/2009 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
s.
ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $162.71
CARMEL, INDIANA 46032 1212 S RANGELINE RD
CARMEL IN 46032 CHECK NUMBER: 176381
CHECK DATE: 8119/2009
DEPARTMEN ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1207 4239099 165721 162.71 OTHER MISCELLANOUS
R
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1212 South Rallgelllle Rd. RENTALAGREEMENT
The below equipment has been received by the undersigned for rental purposes only, and it t understood that PTR, Inc. dPola Party Time Rental
Carmel I N 46032 "Lessor shall not be held responsible for any accident or damage resulting directly or indirectl ly from the use of the leased equipment. The lessor
P .T TY q expressly disclaims all warranties, either expressed or implied Including any implied warranties of merchantability or fitness for a particular purpose,
(31 844 -51 y 8 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
indemnity and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
REN M/ FAX (317) 575 -2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of,
connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
www.ptrinc.com or return of the equipment. X
3611Ci0(RENT TD j g DELIVER TD INOOICE ND
BROOKSHIRE GOLF /CITY OF CARMEL INSTORE
12120 BROOKSHIRE PWKY Con# 165721
QARMEL IN 46033
AR -1131 W (317) 846 -7431 07/31/09 10°54 AM RR
PD 8 Dfl0ERE0 89 3
GG PAM LISTER 317 8 -7422 T L" RETURNED 08/03/09 10.54 AM KM
**FINAL*** Charge for 1.00 Day(s) Page: 1
55 5556 -0000 NAPKIN BLUE NAVY 17X17 POLY 0.50 1.50 4.50 27.50 27.50
PLEASE DO NOT STORE LINENS IN PLASTIC BAGS
42 5998 -0000 CHAIR COVER WHITE 3.00 126.00 126.00
Payments
o Gall 252.3832 before after V 5 QUQTE FNVALB {CLING
W 0 hours for equipment problems.
N Customer responsible for ALL
DAMAGED MISSING equipment Rent 153,.50
EMERGENCY #(317) 252 -3832 UNDERGROUND (800) 382 -5544 Sal e s 0, 00
Other 0.00
I HEREBY AUTHORIZE THE LESSOR TO MAKE APPROPRIATE CHARGES TOW CREDIT CARD. D m L3 Waiver 9 2
YES INITIALS
FAILURETO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE SME Tax 0. 00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE Sal Tax 0 00
BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE Deposit 0. 00
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on
the reverse side hereof, hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth TOTAL DUE 162. 71
in this Rental Agreement, and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
EQUIPMENT RETURNED BY PMT BILLED 16:.71
08/03/09 14:05:44
Terms and Conditions
1
H it Suitable for his needs and in good condi Lessee understands
INSPECTION, Lessee acknowledges that he has had an opporturiitv to personal,v irispni the arid find
Is proper use. Lessee further acknowledges Lessee responsibility to in spect the e cluipmer prior la its use and to notify Lessor of any defects,
2. TIME OF RETURN. Lessee right of possession terminates on the expiration of the oeriod and retention of possession after this time constitutes a material breach of Lessee's
obligations under this contract.3ime is of the essence in this agreement. Any extension must. at;Less&,� election be mutually agreed Upon in lviriting.
3. RETURN OF EQUIPMENT Al the termination of this agreernent. Lessee shall mtUrn all the equipment to Lessor`s premises during Lessor's regular business pours. in.the condiHon
and repair as when delivered IQ Lessee, subject only to reasonable tvear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned
within Lessor s r egular business hours— If Lessor has ed to deliver the Equipmen' �,o Lessee Q '0 pica Lip the Equipment from 'Lessee. Lessee shall be responsible For al', l osses or
acir .a
carnage to tile Equipment from time of de t o Lessee and un p up by Lies r.
4. PARTIES, As used In this Rental Agreement, !he terms `Lesso and "we" shall 1q d rib, ='a Party Time Rental. The terms 'Lessee" "yol shall mean the party executing
this Rental Agreement as such on the face here-of,
5. HOLD HAMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, frorn and against all chinas, liabili lasses.
d amages amages to property or ctherlivise, and expenses, or every trove t actions, negligent or o of Lessee, Lessee's employees and agen of Lessee
or Lessee sunciontractor, The indemnities 'included in. this exhibit s include reasonable st 3 ey S fees Pala by Lessor in defer king skit and actions involvIg !iab,lify coverer 6, he
indemnificatioh provision in th paragraph..
6, TIME, Ali equipment rental charges are for time out, NOT TIMIE USED. Most pricesquotSc are far a cage day "24 bourn charges. If equipment is needed for?,!onqeriimeperiodo,
also 'lave weekly (7 days) and monthly 28 day rates. For must equipmen the weekly late is tilrele t imes the cailv rate arid the monthly ra is three times the week rate.
7 LIABILITY. Ali equipmen is for rental purposes only., and it is understood that the Lessor Shall not be hold responsible for any accident or damage resulting directly or in6rectiv from
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the use of the leased equipment, The Lessor expressly disclaims all warranties, either expressed or implie including any implied warranties o merchan or fitness for a particular
purpose, and neither assumes nor au any otner person to.assume for it any liability in connectioriviith the use of this equipmen The LeSSE?e agrees td indemnify and hold the
Lessor harmless from and against arty claims, actions, proceedings, costs, damages to property, consequential damages, loss o income or any other incidental damages, ever those
damages caused by the neg or the Lessor, including attorneys' r ievs' feas, arising out of, connected with or resulting from the use of the equipment, including but not limited to, the
manufaCTILine, select delive possession, use opera or return of the equips
8, COLLECTION COSTS. The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collacl'on of cnarqo�� or :tn of �016
e
Lasso' �s, uncer th ccrm ft
t
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT, If the equipment becomes unsafe or in dis for any reason, Lessee agrees to discontinue its Lisa and to notirf i-esscr.
Lesso gill repair or replace the equipmen 'with similar equipment in good working order it available,, and if the, defect is t he result of normal usaAessor is not responsible for any
incidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or en thereto,
al rental ecuipment. This cost is only minor repairable damage, and i s not to be
10. DAMAGE WAIVER, A six percent (6 non refundable damage waiver is applied to the cost of
construed as insurance. The darnaaeviaiver does not cover damage caused by misuse, abuse nor does it cover Itheft. Minor damage is defined as damage that can be repaired for an
arnouril less than six percent (6%) of equipment's rental fee,
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment frlDril damage, exposure to weather, or other damage tha occurs rs from issue of
equipment, The Lessee must protect the equipment unt it is returned or until the agreed pick-up time and date.
12.THEFT OF EQUIPMENT The Lessee agrees to pay for equipment let its replacement cost when rented, for all types of theft or mysterious disappearance. Dam �Aj age aiver d oes not
cover theft.
13. WEATHER RELATED RISKS. Lessee assume all,wea related risks involved in holding an outdoor tented I event, Lessor will endeavor to minimize Said risk, however, should
the tbntl, become unusable ("Lie to high wind, snow, rain, l loo6in 91 extreme cold or heal, or any other factor Lessor's con Lessee shall still be liable for pavmen in full of all
charges..
14. DIRTY, OR DAMAGED EQUIPMENT Lessee agrees to pay for ahy damage to rented equipment regardless of cause, except reasonable wrear and tear. *ihile.equipment is out of
possession of Lessor. Lesse6also agrees to pay a"reasonable cleaning ,�h arge for all equipment returned dirty. Accrued ren charges cannot be applied against the purchase or cost
or repair or damaged goods. Rental Equipment damaged beyond repair -will be paid for by Lessee at its Replacement Cost when rented. The cost of repairs will be borne by the Lessee,
whether performed by Lessor, or at t he Lessor option by o
-1 S.-LOSS-OR- DAM AG Er-4b -extent *at- damage to the equipment is not covered-by the-foregoing-Dannage Waiver-provision, the Lessee assumes all- risk .of loss-of_of damage to the
i eased e uipmen from any cause. No loss of.or damage to the equipment shall impair any obligation of the Lessee Linder this Rental Agreement, including the repayment of rental fees.
Lessor shah have the op of repairing or replacing the eauipmerr and Lessee Shall be responsible for Such costs,
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16. PAYMENT TERMS. We require a val V MasterCard, American Express or Discover care number to make a reservation unless the party renting the equipment has a pre
arranged account at Pa rt y r
Time Rental. The credit card number will secure the reservation until the date of the event, if a credit card is r ot presented at pick-up, then a cash security
depos:t eqval to fi replacement cost of the equipment is required in addition to the rental fee.
17 CANCELLATION. A p arty making a reservation will be subject bject t o a 25% cance flat ion fee if the entire reservation is canceled ,h0thini thirty (30'� days of the even, This policy appl ies
to all parties, i cltrding those vvho. have pre arranged accounts at Party Time Rental Cancellation of inflatable and special seaso a[ equipmen be subject "o a 100% fee,
18. DELIVER AND PICK-UP. Delivery is made to c truck can park. EAra charges; will resiult 'it deliveries to ut)siairs, elevator use or any porn ii exira time Is inveljed.
Our servic,e does not inc so' up and knock down of tables and chairs. if th service is required, arrangements shoula be made severa days prior to dali iiteith a spe,,Ja I criiLir c
quoted, If no arrangements are made and this Service is desired on delivery; our driver must call for authorization. If firne permits, we will try to accommodate you af quoting the Pril
On pick up where no prior arrangements have been made and equipment Is not knocked down and assembled in one sheltered a rea, tables and chairs will be l eft until the next day when
a special crew can be scheduloo. There w ll be an addi one day rental, A knock down fee will result if equipment is Still Lip,
19; PREPARATION OF SITE. Lessee agrees to have the site upon which the equipment is to be erected, free and dear- of all obstacles, natural and main made, prior to the anivpl of
the Lessor's work crew. Lessee further agrees to have all tents cleared for removal prior to our arrival. Ai' non leased equipment and decorations shall be cleared and taken frorm ripe. if
Lessee fails to do so, 'her, Lessee shall pay al costs involved for any delay, additional rental, and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, In the vicinity of the Equipment installation, clearly marked prior to the arrival of Lessor's
I
crews, Le=ssee assumes full esponsibil i ty for damage to all Underground Fac To identify Underground Facilities, Lessee must -all one week prior to L CALL BEFORE
YOU DIG 800-382-5544
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21. SET-LIP/tEAR DOWN. Set up and lortear down of equipment IS also available, Party Time Rental will be happy to quote a charge to the customer based on t ine rental i t- VIT T Cie
se'-uniiorn ac Any equipment no previous scheduled to beset -up or t orn down will be assessed normal set-up./tear down charcies p A ninim im 50 fee
22. IDENTIFICATION, 1 1 v'hen il'icking up rental equipment at our loca we require a valid Indiana S Driver's License, For insurance purpOses, lille are islluirod to photocopy 'lie
23. EQUJP, USE, Ur picki!g up or acccptinct delivery of equipment, [learn to use the ilemis), We do our best to i nstruct each oust„ mer or; how to safely use the ectirpmen
c over em, We will ov further rther Instruction or we wi rep the item. Also
S f i c i, O'C' a no Vvc rims: coq ,ties the Lessor as soon as you have is d the probl
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upon picking up or accewiinq of-livery of equ be sure t hat you: have received all of the items that you reserved. Provided t hat the item"s are not correct or cceptable we must be
advised iri in oide uc remedy the situation. The Lessee Shal use the equipmen in a careful and proper marine,
24. LIQUIDATED DAMAGES, in the ever tea Lessor f la.ls to deliver any equipment, or is unable to remedy problems vvi*h the delivered equipment, the Le�_qc sole resporlsibilitv
sh al l be lo efi_? i d t o fil Lessee the renta fee for the plartic u lar equi pment,
25 :Iii VERABILITY it n,,nli i:, ovisiii of *his Rc-lrltal Afireemer! is inval'O by a couit of C0111;:ieteli! iuriscliction, I Shall be cons deleted from flh;s Rertal Atgreeriq
h
nvali& n- L rsw C
I I a"ec a lie prl�6s ons wa be t� er in ihe abse'ri o ol 1 l nw 10' proJlliii)ns,
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26.ATT ORNEY'S FEES. In Vhc etl;ent the either ar t fi'es an in relation 'hi� rlemu� Ai; arf, Pie ns! cl pa, i 1 :T in n( ac�io ,`q 1 l'c ��ljcce party ad-
V P. Iff t
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all wher si�lrns that e 'her party may be c,, ai I c J 1 ipcn t0 pay, a rea sum fol l l ie s.iccessfij! pa r�y ..orneys fee
27. LINENS. Table i inens are mspectec prio to pi up and upon re'urn, DO NOT rR`, UP 0 F `vVET LIN .;N 1�11"'JY BAG v, ri�snl :ft��ere is cams,.�.,-
as excessive starn�, burns or tears, you t'w'ill be charged the cost o` t he iine", and leeP same. as houg i vvere a sa e. -pair„ a)) liinens o. V and free
28. COOKING UNDER TENTS. Lessee agrees not to do any type of cooking under orw a reasonab distance of the tent. Lessee assn es twill responsib,','.ty lr`curred fro,
damage and or cleaning expense to tent tops duo to cooking processes under or near tents.
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
AC /77 C_ Purchase Order No.
f /a .So u�THn� Terms
Affil, TN Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
7 3
Total A�, 71
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
A_5 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20 Q
ignature
I
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund