HomeMy WebLinkAbout173983 06/24/2009 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
ONE CIVIC SQUARE PARTY TIME RENTAL INC
io CARMEL, INDIANA 46032 1212 S RANGELINE RD CHECK AMOUNT: $618.28
CARMEL IN 46032
CHECK NUMBER: 173983
CHECK DATE: 6/24/2009
D EPARTM ENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
.-1160 4359003 163831 521.99 FESTIVAL /COMMUNITY EV
1046 4341985 164439 96.29 GUEST SPEAKERS
1212 South Rartgellfle Rd. RENTALAGREEMENT
The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR, Inc. d/b /a Party Time Rental
PARV Carmel, I N 46032 "Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor
expressly disclaims all warranties, either expressed of implied including any implied warranties of merchantability or fitness for a particular purpose,
M (317) 844 -5178 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
REN" ''I M' FAX (317) 575 -2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of,
connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
or return of the equipment.
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Bitl 10 /RENT TO L OEIIUER TO_ f INVOICE NO
CARMEL CLAY PAPKS RECREATION INSTORE JUN Q 8 Res# 122202
1 1411 EAST 116TH STREET 2009 Con #164439
CARMEL' IN 46032
AR -795„ W 1317) 848 -7275 05/28/09 1 000 PM KM
!1 C'74 __L1 2rZ
AW 20837 JESSICA DAVIS 4`18.1396 RETURNED 05/30/09 1 :00 PM RR
#FINAL Charge for 1.00..Day(s) Page: i
1 6455 -0600 CONCESSION SNOW CONE MACHINE 47.00 141.00 423.00 47.00 47.00
REMOVE -ALL DEBRIS PRIOR TO RETURN
DO NOT DISASSEMBLE. MACHINE —:CALL 317.252.3832
#50 NOT USE ON AN EXTENSION CORD**
1 601 SNOCONE CUPS /200 9.99 9.99 9.99
1' 6018 SYRUP BLUE RASPBERRY 12.25 12. 25 12.25
2 6021 SYRUP PUMP 5a 99 11.98 11.98
1 6022 SYRUP CHERRY 12.25 12.25 12.
----,Payments
P
Description
P.O. PorF
Q.L. 11
Line Dees
PurdUMW
Date__
J o Call 252.3832:. before after QUOTE FINAL BILLING
U.' h _6irs for equipment problems.
N Customer responsible for ALL
Z DAMAGED MISSING.equi.pment Rent 47.00
EMERGENCY #(317) 252 -3832 UNDERGROUND (800) 382 -5544 Sales 4.47
0
Other 0.00
I HEREBY AUTHORIZE THE LESSORTO MAKE APPROPRIATE CHARGESTO MY CREDIT-CARD.— Dm g W aiver 2.
YES INITIALS
FAILURE TO RETURN PROPERTY (LEASED) TO,LESSOR 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE SME' Tax 0.
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE Sa Ta 0.00
BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EOUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED &DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE Deposit k�� 00
ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on TOTAL DUE 96.9
the reverse side hereof, hereby agrees to rent the above equipment/articles on the terms and conditions set forth
in this Rental Agreement, and is an'authorized agent for the Lessee.
EQUIPMENT LEASED BY X
EQUIPMENT RETURNED BYX AMT BILLED 96.29
Terns and Conditions
1. INSPECTION. Lessee acknowledges that he has had an opportunity to personally inspect the equipment and finds it suitable for his needs and in good condition. Lessee understands
its proper use. Lessee acknowledges Lessee responsibility to inspect the equipment prior to its use and to notify Lessor of any defects.
2, TIME OF RETURN. Lessee right of possession terrninates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Less= c's
obligations under this contract. Time is of the essence in this agreemeft.;finv extension must, at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT. At the terminati,or of:thi� :agreeireoi sftall return all the equipment-to Lessor's premises during Lessor's regular business hours in the condition,
and repair as when delivered to Lessee. subject 6ntvt0 reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because It v' as not re" med
i within 1 ssor's regular business hours. If Lessor has agreed to deli�g Equipment to Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for all losses or
damage to the Equipment from, time of delivery to Les406 �n6ufi rl p`ckec up by Lessor.
4. PAR'T'IES. As used in this Rental Agreement, the terms Lessor and `we" shall mean P* R, Inc. cfb /a Party Time Rental, The terms "Lessee" and "you` shall moan t;,e party ex� ut;ng
this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT. Lessee shall defend. indemnify] a hold harmless Lessor its employees, agents and subsidiaries, from and against all claims. liabilities, losses,
damages to property or otherwise, and expenses, or every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee
or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the
Indemnification provision in this paragraph.
6. TIME. All equipment rental charges are for time out, NOT TIME USED, Most prices, quoted are for a one day (24 hours) charges. If equipment is needed for a ?anger time period, ,ve
also Have weekly (7 days; and monthly {28 days) rates. For most equipment the weekly rate is three times the daily rate and the monthly rate is three times the weekly rate.
7 LIABILITY! Al equipment is for rental purposes only and it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from
the use of the leased equipment. The Lessor expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular
purpose, anc neither assumes not authorizes any other person to assume for it any liability in connectio with the use•of this equipment, The Lessee agrees to indemnify and hold the
Lessor harmless from and against any claims, actions, proceedings,_ costs, damages to property, consequential damages, loss of income, or any other incidental damages, even those
damages caused by the negligence of the Lessor, including attorneys' fees, arising out of, connected with or resulting from the use of the equipment, including but not limited to, the
manufacture, selection. delivery', possession, use operation, or return of the equipment.
8. COLLECTION COSTS. The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enforcement of the
Lessor's rights under this contraof,
9. REPLACEMENT OF MAL2NCTIONING EQUIPMENT If the equipment becomes unsafe or in disrepair for any reason Lessee agrees to discontinue its use and to notify Lessor.
Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible to any
incidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER, A six percent (6� non refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be
construed as insurance. The damage .waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an
amount less than six percent (6 of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to'weather, or other damage that occurs from issue of
equipment. The Lessee must protect the equipment until it. is returned or until the agreed pick -up time and date.
12.Tk,'EFT OF EQUIPMENT. The Lessee agrees to pay for equipment at its replacement cost when rented] for all types of theft or mysterious disappearance. Damage Wgiver does not
cover Chef
13. WEATHER RELATED RISKS, Lessee assumes all weather related risks involved in holding an outdoor tented even'"; Lessor will endeavor to minimize said risk, however, should
the tenting become unusable cue to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, Lessee shall still be liable for payment in full of all
charges.
14.131RTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear while equipment is out of
possession of Lessor. Lessee also agrees to pay reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost
of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost when rented. The cost of repairs 6wilf be borne by the Lessee,
whether performed by Lessor, or at the Lessor's option by others.
15. LOSS OR DAMAGE. To the extent that damage to the "equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the
leased. ecuiprnerrt from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees.'
Lessor shall have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs.
16. PAYMENT TERMS. We require a valid Visa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental. The credit card 6 L4lI secure the reservation until the date of the event. if a credit card is not presented at pica, up, then a cash securit}�
depos to the replacement cost of the equipmen�ruir in addition to the rental fee.
1Z CANC LI mi l rw�n oe uc!4 to a 25 %cancellation fee if the entire reservation is cancelled within thirty €30) days of the avert. This policy applies
to all caries, inclay gthose who have :arrq« _.—�3•0.f�rty Time Rental. Cancellation of inflatable and special seasonal equipment will be subject ,to a 100% fee,
18. DEL1Ve AND PICn �a Delivery is made to closest po nt+r.� ak can park. Extra charges will result in deliveries to upstairs, elevator use or any point where extra time is involved.
Our s -ry C d r rf' z`'.., a:..a c•* }"�2 zCS .t ")a!Cs. If this ser'v'oo is required, arrangements should be (,made Several flays prior to delivery with a specia charge
t.
quoted it no arrangements are made and this service is ge tV p +o de "very our driver must call for au'horiza,icn, if time permits, we will try to accommodate you after quoting the price.
y
On pick up wharp n. .,,u e aria equipment is not knocked down and assembled in one sheltered area, tables and chairs °Al be'seil until the next day "w1nen
a special crew can be schok There will be an add €t! �1imuRy rental. A knock down fee will result if equipment is still up.
19. PREPARA 1 E "dyrees ioHave tt e� which the equipment is to be e,ected, free and clear of all obstacles, natural and man mace,,pnor to one arrival of
the Lessor's vti cr�,�r r fir:.:.,, f, �t fs red for removal prior to our arrival. Ail non leased equipment :and decorations shall be cleared acrd taken from site. If
Lessee €ails to do so: then Lessee shall pay all costs involved for any delay, additional rental, and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation clearly marked prior to the arrival of Lessor's work
crews. Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities. Lessee roust call one 'week prior to Installation. CALL BEFORE*
YOU DIG 800- 382 -5544
21. SET UPITEAR DOWN. Set up and /or tear down of equipment is also available. Party Time Rental will be happy to quote a`charge to the customer based on the rental ?tern to be
set- upltorn riot n,n. Any equiprent not previously scheduled to be set -up or torn dour; grill be assessed normal set-up/tear down chames,plus a minimum 850 fee.
22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana State Driver's License. For insurance purposes, we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE. Upon picking up or accepting delivery of ecj uipment, learn to use the items). 1Ve' do our best to instruct each customer on how to safely rise t'ne equipment.
Should an item not work properly, please contact theLessor as soon as you have discovered'the problem, We will either provide further instruction or we ;grill replace the item. Also,
upon picking Grp or accepting delivery of equipment, be sure that you have.received,all of the' items that you reserved. Provided that the items are not correct or acceptable, we must be
advised immediately in'order.to remedy the situation, The Lessee shall use the.ecuiop ent in a careful and proper manner,
24. LIQUIDATED DAMAGES. In the event that the Lessor fails to deliver any equipment, or is unabie to remedy problems with the delivered equipment, the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment:
25. SEVERAeBILITY If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this Dental Agreement, b :lit -such
invalidity shall not.affect the other provisions that can be given effect in the absence of the invalid provisions:_
26. ATTORNEY'S FEES. In trip. event that either party files an action in relation to this Rental Agrs'em6m. the Unsuccessful party in the action shall” pay to the successful party, in "adaltion
to all ether sums that either party may be called ,moon to pay, a reasonable sum for the successful party`s attorneys' fees.
2Z LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG mildew will result. If there is obvious damage such
as mildew, excessive stains, burns or"tears,.you will be charged the cost of the linen and keep same as though it were a sale. Return all linens dry and free of waste.
28. COOKING UNDER TENTS. Lessee agrees pct to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for
damage and or cleaning expense to tent tops due to cooking processes under or near tents.
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
237300 Party Time Rental
1212 S. Rangeline Rd Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO Amount
5/30/09 164439 Snow cone machine WB 20837 F 96.29
Total 96.29
1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20_
Clerk- Treasurer
Voucher No. Warrant No.
Allowed 20
237300 Party Time Rental
1212 S. Rangeline Rd
Carmel, IN 46032 In Sum of
96.29
ON ACCOUNT OF APPROPRIATION FOR
104 Program fund
PO# or INVOICE NO. ACCT #/TITL AMOUNT Board Members
Dept
1046 164439 4341985 96.29 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
18 -Jun 2009
Signature
96.29 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
1212 South Rangellne Rd. RENTALAGREEMENT
The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR, Inc. d/b /a Parry Time Rental
Carmel,. IN 46032 "Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor
4 P)m C expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular purpose,
(317) 844 5 1 78 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to
RE and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages,
E FAX (317 575-2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of,
connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation,
WWw.plrin(..com or return of the equipment. X
Olt['t0lflENT TO r r Y,.. OEEIUER TO_ IHUOICE HO
OF CARMEL--TREASURER OFCE JAPANESE GARDEN Res# 121943
1 CIVIC SQUARE CARL =1EL 46032 Con1# 163831
CARMEL IN 46032
,GATE
AR -97. W (317) 571 -2495 04/21/09 1:35 PM,AW
P0: r OBOEOEO BV
w r
'ARM S I STER cwpwi I FtdTZ J RNED 04/22/09. 1:35 PM KM
*FINAL# Change for 1.00 Day(s) Page:. 1
1' I, a y c w n L- n v M us t, IJ a. n 111C 1, 171111 e
Rentail Text BILLING
DEL: PM ON 4/21
PU: AFTER.3:30PM ON 4/22.
*SU /TD TENT**
*STACK TABLES AND CHAIRS UNDER THE TENT
**TENT WILL BE SET UP ON CONCRETE PAD AND
YOU CAN STAKE IN THE GRASS AROUND TT
'1 6669 -0000 TENT FRAME 30X30 WHITE 450.00 450.00
2 4484 =0000 30 FRAME END W 0.00
6 6469--0000 TENT SIDE WINDOW W' 0.00 0.00
8 6412 -0000 TENT STAKES 0.00 0.00
1 4553 -0000 TENT. TARP 30X30"FRAME 0.00 0.00
50 8229 -0000 CHAIR WH "ITE SAM P* 0.00 0.00
E 8252 -0000 TABLE 4' ROUND 0.00 0.00
.,DO NOT, USE IN.RAIN SNOW OR STRONG WIND
,ADO NOT,STAPLE TABLES FEES WILL BE ASSESSED
1:.: 4277 -0000. SERVING .SAMOVAR 100 CUP 70, 00 70.00
REMOVE ALL DEBRIS PRIOR TO RETURN
1 2010, STERNO 2HOUR 1.99 1.99
Payments
c fz s 9 p d 3
o cn
Call .c52 3832 bef ~e after QUOTE FINAL BILLING
W 0 h.or.trs for egl.tipment .problems,.
NN Cutstomer-responsible for ALL
DAMAGED MISSING equipment Rent 520.00
EMERGENCY #(317) 252 -3832 UNDERGROUND (800) 382 -5544 Sales 1.99
Other 0.00
I HEREBY AUTHORIZE THE LESSORTO MAKEAPPROPRIATE CHARGESTO MY CREDIT CARD. Dm g Wa iver 0.
YES INITIALS
FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE SME Tax 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFTTHEFT IS PUNISHABLE y Sa Tax 0.00
BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED &DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE Deposit 0.00
ABOVE EQUIPMENTAND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on
the reverse side hereof, hereby agrees to rent the above equipment/articles on the terms and conditions set forth TOTAL DUE 52
in this Rental Agreement; and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
EQUIPMENT RETURNED BY X 1 AMT BILLED 521.99
171C_/1'10/1710. 11.eA0.A7
l
Term and Conditions
Jr
1. INSPECTION. Lessee acknowledges that he has had an opportunity to persona'sly inspect the equipment and finds it suitable for his needs and in good condition. Lessee undersea =ids
its proper arse. Lessee further acknowledges Lessee responsibility to inspect the ecyuiprnent prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN. Lessee right of possession terminates on the expiration of the ren tal period and retention of possession after this time constitutes a material breach of Lessee's
obligations under this contract. Time is of the essence in this agreement. Any extension must, at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all the equipment to Lessor's premises during Lessor's regular business hours, in the condition
and repair as when delivered to Lessee, subject only to reasonable wear and fear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned
within Lessor's regular business hours. if Lessor has agreed to deliver the.Equipment to?Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for all loses or
damage to the Equipment from time of delivery to Lessee and until picked lip by Lessor,
4. PARTIES. As used in this Rental Agreement, the terrns "Lessor' and "we: shall mean PTR, Inc. d(bia Party Time Rental. The terms "Lessee" and `you" splall mean the party ekouting
this Rental Agreement as such on the face hereof.
5. MOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses,
damages to property or otherwise, and expenses, of every character whatsoever, resulting tram the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee
or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liab,Ry covered by the
indemnification provision in this paragraph.
6.TIME. All equipment rental charges are for time out, NOTTIME USED. Most prices quoted are for a one day (24 hours) charges. If equipment is neeced for a longer time period, we
also have weekly (7 days) and monthly (28 days, rates. For most equipment the vv,00kiy rate is three times the daily rate arid the monthly rate is three times the weekly rate.
Z LIABILITY All equipment is for rental purposes only, and it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from
the use of the leased equipment. The Lessor expressly disclaims all warranties, either expressed or implied including any implied warranties of merchantability or fitness for a particular
purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipmert, The Lessee agrees to indemnify and hold the
Lesso harmless from and against any claims, actions, proceedings, costs, damages to property. consequential damages, loss of income or any other incidental damages even those
damages caused by the negligence of the Lessor, including attorneys' fees, arising out of, connected with or resulting from the use of the equipment, including but not limited to, the
manufacture, selection. delivery, possession. use operation or return of the equipment.
8. COLLECTION COSTS, The Lessee agrees to pay all reasonable collection attorneys and court fees and other expenses involved in the collection of charges or enforcement of the
Lessor's rights under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT, If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Lessor.
Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any
incidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto,
10. DAMAGE WAIVER. A six percent (6 non refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be
construed as insurance. The damage waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an
amount less than six percent (6 of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage, exposure to weather, or other damage that occurs from issue of
equipment. The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date.
12.THEFT OF EQUIPMENT. The Lessee agrees to pay for equipmert [at its replacement cost when rented] for all types of theft or mysterious disappearance. Damage Waiver does not
covertheft.
13, WEATHER RELATED RISKS. Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however, should
the tenting become unusable cue to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control. Lessee shall still be liable for payment in full of all
charges.
14. DIRTY, OR DAMAGED EQUIPMENT: Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear, while equipment is cut of
possession of Lessor. Lessee also agrees tq pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost
of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost when rented. The cost of repairs will be borne by the Lessee,
whether performed by Lessor, or at the Lessor's option by others.
15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage tc the
leased equipment from any cause. No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including the repayment of rental fees.
Lessor shall have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs.
16. PAYMENT TERMS. We require a valid Visa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre
arranged account at Party Time Rental. The credit card number will secure the reservation until the date of the event. If a credit card is not presented at pick -up, there a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17, CANCELLATION. A party making a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled within thirty 130) days of the event. This policy applies
to all parties, including those who have pre arranged accounts at Party Time Rental. Cancellation of inflatable and special seasonal'equipment will be subject to a 100% fee.
18. DELIVER AND PICK -UP Delivery is made to closest point truck can park. Extra charges will result in deliveries to upstairs, elevator use or any point where extra time is involved.
Our service does not include set up and knock down of tables and chairs.'If this service is required, arrangements should; be made several days prior to delivery with a special charge,
auoted.-lf no arrangements are made and this service isdesired on delivery our driver must call for authorization. if time permits. we will try to accommodate you after quoting the price.
On pick up where no prior area gements have been rrrade and equipment is not knocked down and assembled in one sheltered area, tables and chairs will be leff until fine next gay ivinen
a special crew can be scheduled. There will be an additional one day rental. A knock down fee will result if equipment is still up.
19. PREPARATION of SITE. Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man mace, prior to the arrival of
the Lessor's work crew. Lessee further agrees to have all tents cleared for removal prior to our arrival. All non leased equipment and decorations shall be cleared and taken from site. If
Lessee fails to do so, then Lessee shall pay all costs involved for any delay, additional rental. and all costs including collection and legal expense.
20, UNDERGROUND FACILITIES, Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to the arrival of Lessor's work
crews. Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground. Facilities, Lessee must call one week prior to-installation. CALL BEFORE
YOU DIC 804- 382 -5544
21, SET UPITEAR DOWN. Set up and/or tear down of equipment is also available. Party Time Rental will be happy to quote. a charge to the customer based on the rental ;tern to be
set-up/tom down,, Any equipment not previously scheduled to be set -up or torn down will be assessed normal set-up/tear down`charges plus a minimum S50 fee.
22, IDENTIFICATION, When picking up rental equipment at our location, we require a valid Indiana State Driver's License.` For insurance purpose's, we are required to photocopy the
Lessees license.
23. EQUIPMENT USE. Upon picking up or accepfing delivery of equipment learn to use the item(s), We our best to instru6t"eaon customer on how to safeiyuse the equipment.
Should an item not work properly, please contact the Lessor as soon as you have discovered the problem: We will either provide further. instruction or we will replace the item. Also.
upon picking up or accepting delivery of equipment, be sure that VOL: have receivec4l of the items that'you reserved, Provided that the iterns are not correct or acceptable, we must be
advised immediately.ir order m remedy the situation. The Lessee shall use the equipment in a careful and proper manner.
24. LIQUIDATED DAMAGES, In the event that the Lessor fails to deliver any equipment, or is unable to remedy problems with the delivered equipment, the Lessor's sole responsibility
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this Rental Agreement, but such
invalidity shall not affect the other provisions that can be given effect in the absence of the invalid provisions.
26.ATTORNEY'S FEES. In the event that either party files an action in relation to this Rental Agreement the Unsuccessful party in the action shall pay to the successful party, in addition
to all other sums that either party may be called upon to pay, a reasonable sure for the successful party's attorneys' fees.
2Z LiNENSaTab(e linens are :inspected prior to pick up aril ppon return. DO NOT. ROLL UP OR PLACE u�VET LINENS IN AN`f BAG mildew will result, If there is cb�dous damage such
as*mildew, excessive stains,•burns or tears, you will be charged the cost of the line^ and keep same as though it were a sale. Return all linens dry and free of waste,
28. COOKING UNDER TENTS: Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibility and costs incurred for
damage and or cleaning expo nse .tobnt, tops due to cooking processes under or near tents.
Pre— gibed by Nate Board of Accounts City Form No. 201 (Rev. 1995)
Ij ACCOUNTS PAYABLE VOUCHER
6/22/09 CITY OF CARMEL
invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
P arty Time Rental Purchase Order No.
1212 S. Rangeline Rd. Terms
Carmel IN 46032 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
412 1109 163831 Tent rental Japanese Garden Dedication $521.
Total $521.99
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
l
6/22 09 ALLOWED 20
Party Time Rental IN SUM OF
b
1212 S. Ran,geline Rd
Carmel IN 46032
521.99
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4359003
Festival Community Events
Board Members
PO# or D PT. INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or
16383 4 $521 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
2a 200
Signature
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund