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Home My WebLink About172486 05/13/2009 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1 ONE CIVIC SQUARE PARTY TIME RENTAL INC CARMEL, INDIANA 46032 1212 S RANGELINE RD CHECK AMOUNT: $783.15 CARMEL IN 46032 CHECK NUMBER: 172486 CHECK DATE: 5113/2009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIP 1110 4353099 164044 783%15 OTHER RENTAL LEASES �1 S 1212 South Rarlgellrle Rd. RENTALAGREEMENT The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR, Inc. d/b /a Party Time R anIN Carmel, IN 46032 "Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor expressly disclaims all warranties, either expressed or implied including any Implied warranties of merchantability or fitness for a particular purpose, (317) 844 -5178 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages, N FAX (317) 575 -2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of, L connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery, possession, use operation, WWW.ptrinc.com or return of the equipment. X BIlI`.TB/RENT EB, BEl@ER TO INOOICE.NO CITY OF CARMEL- TREASURER OFCE CARMEL FIREHOUSE pp 1 CIVIC SQUARE 2 CIVIC SQUARE Con# 164044 CARMEL JN 46032 CARMEL 46032 l Mqy D TIME AR--97 W 317) 571-2495 05 &%r t 10 :15 AM AW F 317) 844 -3498 PB'M. BflOEREB BV UB ANNE 695.9708 DUE 05/07/09 10 :15 AM AW CONTRACT. Charge for 1.00 Day(s) Page: 1 Day" y Week 4_ t; Amy DYS'. tet 41'r> Rental Text BILLING DEL: 2 :30 PM 5PM PU: BY NOON 5/7 ***SU /TD BACKDROP CHAIRS****** CONTACT ANNE ON DELIVERY 695.9706 BILL TO CARMEL POLICE DEPT 3 CIVIC SQUARE CARMEL 46032 ATTN TERESA ANDERSON 6 M050 °0000 *BACKDROP BLACK 12 FT 40.00 120.00 360.00 240.00 240.00 24 11040 -0000_ #DRAPE BLACK 12 FT 0.00 0.00 12. M032 -0000 *UPRIGHT 9 -16 0.00 0.00 12 M031 -0000 *BASE EXTRA LARGE 0.00 0.00 6 M003 -0000 *CROSSBARS 6 0.00 0.00 250 8302 -0000 CHAIR BLACK SAMSON I TE 0.75 2.25 6.75 187.50 187.50 1 46032 CARMEL P /D 32 55.00 55.00 55.00 250 22 SU /TD CHAIR s 1.10 275.00 275.00 Payments No Payment Made -,c Call 2b2.3832 before after Qo hours for equipment problems. QUOTE FINAL BILLING W 0 Customer responsible for ALL V) 0. Cr DAMAGED MISSING equipment Rent 427.50 Z Sales 330.00 EMERGENCY #(317) 252 -3832 UNDERGROUND (800) 382 -5544 Other 0.00 I HEREBY AUTHORIZE THE LESSOR TO MAKE APPROPRIATE CHARGES TO MY CREDIT CARD. Dm g Wai 2 5. 65 YES INITIALS SME Tax 0.013 FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE Sa le s Tax 0.00 EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE BY 2 YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. Deposit 0. I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. The undersigned having read and understood the above terms as we,(I as the Additional Terms and Conditions on TOTAL DUE 783.15 TOTAL PAID 0.00 the reverse side hereof, hereby agrees to rent the e above eequlpment/articles,,on3he terms and,conditions set forth in this Rental Agreement, and Is an authorizetl agent fd 4the Lessee.. ty EQUIPMENT LEASED BY X` rw, EST AMT DUE 783.15 EQUIPMENT RETURNED BY 05/06/09 12 :57 aµ Terms and Conditions 1. INSPECTION. Lessee acknowedges that he has had an opportunity to personally inspect the equipment and finds it suitable for his needs and in good condition. Lessee u 1erst ds its paper use. Lessee further acknowledges Lessee responsibility to inspect the equipment prior its use and to notifyLesscr of any defects: 2.TIME OF RETURN. Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Lessee's obligations under this contract. Time is of the essence in this agreement. Any extension must; at Lessor's election be mutually agreed upon in v,riting. 3. RETURN OF EQUIPMENT At the termination of this agreement, Lessee shall return i all the equipment to Lessors premises during Lessor's regular business hours, in the condition and repair as when delivered to Lessee, subject only to reasonable wear and fear. Lessee shall be liable for all damages to or loss of the Equipment occurring.because it was not returned within Lessor's regular business hours. If Lessor has agreed to deriver the Equipment to Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for a" or aamage to the Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES. As used in this Rental Agreement. the terms'lessor" and "we" shall mean PTR, Inc. dlbla Party Time Rental. The terms "Lessee "and "you" shall mean the party executing this Rental Agreement as srich on the face hereof. 5. HOLD HARMLESS AGREEMENT, Lessee shall.defend, indemnity and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims, liabilities, losses, damages to property or otherwise, and expenses,�of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee or Lessee subcontractor. The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the indemnification provision in this paragraph. 6, TIME. All equipment rental'charges are for time out, NOT TIME USED, Most prices quoted are for a one day (24 hours) charges. If equipment is needed for a longer time period we also have weekly (7 days) and monthly (28 days) rates. For most equipment the weekly rate is three times the daily rate and the monthly rate is three times the weekly rate. 7 LIABILITY. Ali equipment is for rental purposes only, and.it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The Lessor expressly disclaims all warranties, either expressed or implied including any implied :warranties of merchantability or fitness for a particular purpose, and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment. The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims, actions, proceedings. costs, damages to property, consequential damages loss of income or any other incidental damages, even those damages caused by the negligence of the Lessor, including attorneys' fees, arising out o connected with or resulting from the use of the equipment, including but not limited to; the manufacture, selection, delivery, possession, use operation, or return of the equipment. 8. COLLECTION COSTS. The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges, or enforcement of the Lessor's rights under this contract. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT If the equipment becomes unsafe or In disrepair for any reason, Lessee agrees to discontinue its use and to notif Lessor. Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is.the result of normal.use. Lessor is not responsible for any incidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER. A six percent (6 non- refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage. and is not to be construed as insurance. The damage waiver does not cover damage caused by misuse abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an amount less than six percent (6 of the equipment's rental fee. 11. PROTECTION OF EQUIPMENT It is the responsibility of the Lessee to protect aN•equipment from damage, expasrlre to weather, or other damage that occurs from issue of equipment. The Lessee must protect the equipment until it is returned or until the agreed pick -up time and date. 12. THEFT OF EQUIPMENT The Lessee agrees to pay for equipment [at its replacement cost when rented] for all types of theft or mysterious disappearance. Damage `01aiver does not cover theft. 13. WEATHER RELATED RISKS, Lessee assumes all weather related risks involved in holding an outdoor tented event. Lessor will endeavor to minimize said risk, however should the tenting become unusable cue to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, Lessee shall still be liable for payment in full of all charges. 14. DIRTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable; and tear, while. equipment is out of possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty. Accrued rental charges cannot be applied against the purchase or cost of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at its Replacement Cost >0en rented. The cost of repairs will be borne by the Lessee, whether performed by Lessor, or at the Lessor's option by others. 15. LOSS OR DAMAGE. To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the leased equipment from any cause, No Joss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement, including (fie repayment of rental flees. Lessor shall have the option of repairing or replacing the equipment, and Lessee shall be responsible for such costs. I 16. PAYMENT TERMS. We require a valid Visa, MasterCard, American Express or Discover care number to make a reservation unless the party renting the equipment has a pre- arranged account at Party Time Rental. The credit card number will secure the eservation until the date of the event. If a credit card is not presented at pick -up, then a cash security deposit equal to the replacement cost of the equipment is required in addition to the rental fee. 17 CANCELLATION. A party making a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled within thirty 0) days of the even:. This policy applies to all parties, including those who have pre arranged accounts at Party Time Rental. Cancellation of inflatable and special seasonal equipmen'vwill be subject to a 100% fee. 18. DELIVER AND PICK -UP Delivery is made to closest point truck can park. Extra charges will result in deliveries to upstairs, elevator use or any point iuliere extra time is involved. Our service does not include set up and knock down of tables and chairs. If this service is required, arrangements should be made several days prior to delivery with a spec charge quoted. If no arrangements are made and this service is desired on delivery our driver must call for authorization, if time permits, we will try to accommodate you after quoting the ,rice. On pick up where no prior arrangements have been mace and equipment is not knocked down and assembled in one sheltered area, tables and chairs will be let: until the next day %vlhen a special crew can be scheduled. There will be an additional one day rental. A knock down fee will result if equipment is still pup. 19. PREPARATION OF SITE. Lessee agrees to have the site upon which the equipment is to be erected, free and clear of all obstacles, natural and man made, prior to the arrival of the Lessor's work crew. Lessee further agrees to have all tents cleared for removal prior to our arrival. Ali non leased equipment and decorations shall be cleared and taken from site. If Lessee fails to do so, then Lessee shall pay all costs involves{ for any delay, additional rental, and all costs including collection and legal expense. 20. UNDERGROUND FACILITIES. Lessee agrees to have all Underground Facilities, in the vicinity of the Equipment installation, clearly marked prior to the arrival of Lessor's work crevws. Lessee assumes full responsibility for damage to all Underground Facilities. To identify Underground Facilities, Lessee must call one week prior to installation. CALL BEFORE YOU DIG 804 -382 -5544 21. SET UPITEAR DOWN. Set up and/or tear down of equipment is also available, Party Time Rental will be happy= to quote a charge to the customer based on the rental item to be set -up /torn down. Any equipment not previously scheduled to be set -up or torn cown. will be assessed normal set -up /tear down charges plus a minimum 850 fee. 22. IDENTIFICATION. When picking up rental equipment at our location, we require a valid Indiana State Driver's License. For insurance purposes, we are required to photocopy the Lessees license. 23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment learn to use the item(s). We do our best to instruct each customer on hour to safely use the equipfrient. Should an item not work properly, please contact the Lessor as soon as you have discovered the problem, We will either provide further instruction or we will replace the item. -Also, upon picking up or accepting delivery of equipment, be sure that you have receives all of the items that you reserved. Provided that the items are not correct or acceptable, we must be advised iminediat ly in order to remedy the situation. The Lessee shall use the equipment in a careful and proper manner. 24. LIQUIDATED DAMAGES. In the event that the Lessor fails to deliver any equipment, or is unable to remedy problems with the delivered equipment, the Lessor's sole responsibilitty shall be to refund to the Lessee the rental fee for the particular equipment. 25. SEVERABILITY. It any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this Rental Agreement, but such invalidity shall not affect the other provisions that can be given effect in the absence of the invalid prgvisions_- 26.ATTORNEY'S FEES, in the event that either party files an action in relation to this Rental,Agreement the Unsuccessful party in the action shall pay to the successful party. in addition to all other sums that either ,party may be called upon to pay, a reasonable sum for the successful party's attorneys' fees. 27 LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL LIROR PLACE WET LINENS IN ANY BAG mildevi'vi11 result. If there is obvious damage such as mildew, excessive stains, burns or tears, you will be charged the cost of the linen and keep same as though it were a save. Return all linens dry and free,of ,�iaste 28. COOKING UNDER TENTS, Lessee agrees not to do any type'of cooking under or within a reasonable distahce.of the tent. Lessee.assumes full responsibility and costs incu red for damage and or cleaning expense to tent tops due to cooking processes under or near tents. Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee PartyTime Rental Purchase Order No. 1212 South Rangeline Road Terms Carmel, IN 46032 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 164044 payment for chair rental for Police Memorial Service 783.15 Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER,NO. WARRANT NO. u ALLOWED 20 P arty Time Rental IN SUM OF 1212 South Rangeline Road Carmel, IN 46032 783.15 ON ACCOUNT OF APPROPRIATION FOR police generallfund Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 1110 164044 530 -99 783.15 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except May 7 2009 Signature Chief of Police Cost distribution ledger classification if Title claim paid motor vehicle highway fund