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Home My WebLink About170052 03/18/2009 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1 i ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $373.00 CARMEL, INDIANA 46032 1212 S RANGELINE RD CARMEL IN 46032 CHECK NUMBER: 170052 CHECK DATE: 3/18/2009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AM OUNT DESCRIPTION x-- 1192 4353099 121624 -16348 373.00 OTHER RENTAL LEASES r 1212 South Rarlgellrle Rd. RENTALAGREEMENT The below equipment has been received by the undersigned for rental purposes only, and it is understood that PTR, Inc. d/b /a Party Time Rental P. Carmel, IN 46032 "Lessor shall.not be held responsible for any accident or damage resulting directly or indirectly from the use of the leased equipment. The lessor expressly disclaims all warranties, either expressed or implied including any implied 'warranties of merchantability or fitness for a particular purpose, (317) 844 -5178 and neither assumes nor authorizes any other person to assume for it any liability connection with the use of this equipment. The lessee agrees to indemnify and hold the Lessor harmless from and against any claims, actions, proceedings, costs, damages to property, consequential damages, FAX (317) 575 -2272 loss of income or any other incidental damages, even those damages caused by the negligence of lessor, including attorneys' fees, arising out of, 11 connected with, or resulting from the use of the equipment, including, but not limited to, the manufacture, selection, delivery possession, use operation, www.ptrinc.com or return oftleequipment X TIN DITC T WIT,TD f y r DELIVER TO r INVOICE NO CITY OF CARMEL- TREASURER OFCE CITY OF,CARMEL Res# 121624 1 CIVIC SQUARE 37 W. MA ST Con #.163480 CAMEL IN 46032 CARMEL 46032 DATE TIME: f AR -97 W (317) 571 -2495 02/26/09 8 :47 AM AW i e .FO-# Affn W ORDEflEDB4 _.AW P O419733 PAMI LUX RETURNED 03/03/09 8 :47 AM KM #FINAL Charge for 1.00'Day(s) Page: 1 gg f"T�ti� burn s 'Cixet ct „L .tt` G'v�" G3 r� rci^= nF• =Ami� Rental Text BILLING DEL: 2/26 Ia 9AM PU: 3/3.@ 9AM CONTACT IS PAM @.57.1 -2288 25 8244 -10000 TABLE 8'. BANQUET 6.50 19.50 58 .50 162.50 162.50 -DO NOT USE IN RAIN SNOW OR STRONG WIND DO-NOT STAPLE TABLES FEES WILL BE ASSESSED 50 8716 -0000 CHAIR BLACK STACKABLE /PADDED 2.75 8.25 24.75' 13 137.50 1 46033 CARMEL P /D -33 55000 55.00 55.00 Payment's �R 2200 %Z' 9 CA' Ca11 252:3832 before after QUOTE FINAL BILLING. _j Z O hours for equipment problems. Customer responsible for ALL fn h z DAMAGED /.MISSING equipment Rent 300..00 EMERGENCY #(317) 252 -3832 UN68hGR0UND (800) 382= 5544 _5a1es 55.00 Other -0.-00- I HEREBY AUTHORIZE THE LESSOR TO MAKE APPROPRIATE CHARGES TO MY CREDIT CARD. Dm 9 Waiver 18. YES INITIALS FAILURE TO RETURN PROPERTY (LEASED) TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE SME Tax 0. EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT. THEFT IS PUNISHABLE Sa Tax 0. 00 BY 2YEARS IN PRISON PLUS UP TO A $10,000 FINE. EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. I HAVE BEEN INSTRUCTED DEMONSTRATED ON THE SAFE PROPER OPERATION OF THE De p0 s l t 0.00 ABOVE EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the reverse side hereof, hereby agrees to rent the above equipment/articles on the terms and conditions set forth TOTAL DUE 373. 00 in this Rental Agreement, and is an authorized agent for the Lessee. EQUIPMENT LEASED BY X EQUIPMENT RETURNED BYX AMT BILLED 373. Terra and Conditions r 1. INSPECTION. Lessee acknowledges that he has had an opportunity to personally inspect the equipment and finds it suitable for his needs and in good concitj.x;,Lessee understands iUS proper use. Lessee- further acknowledges Lessee responsibility to inspect the'equiprnent prior to its use and to notify Lessor of any defects. ..TIME OF RETURN. Lessee right of possession terminates on the expiration of the rbmal period and retention of possession after this time constitutes a material breach of Lessee's obligations under this contract. Time is of the essence in this agreement. Any extension must, at Lessor's election be mutually agreed upon in writing. 3. RETURN OF EQUIPMENT. At the termination of this agreement, Lessee shall return all the equipment to Le'ssor's premises during Lessor's regular business hours, in the condition and repair as when delivered to Lessee, subject only to reasonable wear and tear. Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned within Lessor's regular business hours. If Lessor has agreed to deliver the Equipment to Lessee or to pick up the Equipment from Lessee. Lessee shall be responsible for all losses or aamaae to the Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES. As used in this Rental Agreement, the terns "Lessor" and "we" shall meiw P j R Inc. d /b %a Party Time Rental, The terms "Lessee" and "you" shall rnean the party executing this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT. Lessee shall defend, indemnify and hold harmless Lessor its employees, agents and subsidiaries, from and against all claims. liabilities, losses, damages to property or otherwise, and expenses, of every character whatsoever, resulting from the actions, negligent or otherwise, of Lessee, Lessee's employees and agent of Lessee or Lessee subcontractor, The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the indemnification provision in this paragraph, 6. TIME. All equipment rental charges are for time out NOT TIME USED, Most prices quoted are for a one day (24 hours; charges. If equipment is needed for a longer time period_ we also have ;weekly 17 days) and monthly '28 days) rates. For most equipment the weekly .ate is three times the daily rate and the monthly rate is three times the weekly rate. 7 LIABILITY All equipment is for rental purposes only, and it is understood that the Lessor shall not be held responsible for any accident or damage resulting directly or indirectly from the use of the !eased equipment. The Lessor expressly disclaims allwarranties, either expressed or implied including any implied warranties of merchantability or Fitness for a particular purpose, and neither assumes nor au`horizes any other person.to assume for it any liability in connection,with the use of this equipment. The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims, actions, proceedings. costs, damages to property, consequential damages loss of income or any other incidental damages, even those damages caused by the negligence of the Lessor including attorneys' fees, arising out of, connected with or resulting from the use of the equipment, including but not limited to, the manufacture. selection, delivery, possession, use operation or return of the equipment. 8. COLLECTION COSTS, The Lessee agrees to pay all reasonable collection attorneys and court fees and other expenses involved in the collection of charges or enforcement Of the Lessor's rights under this contract. 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT, If the equipment becomes unsafe or in disrepair for any reason, Lessee agrees to discontinue its use and to notify Lessor. Lessor will repair or replace the equipment with similar equipment in good working order if available, and if the defect is the result of normal use. Lessor is not responsible for any incidental or consequential damages caused by delays or otherwise, and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER. A six percent (6 non- refundable damage waiver is applied to the cost of all rental equipment. This cost is only minor repairable damage, and is not to be construed as insurance. The carnage waiver does not cover damage caused by misuse, abuse nor does it cover theft. Minor damage is defined as damage that can be repaired for an amount less. 'than six percent (6 of the equipment's rental fee. 11: OF EQUIPMENT. It is. the responsibility of the Lessee to protect all equipment from damage. exposure to weather, or other damage that occurs from isstiie of l ecuipmetit..The Lessee must protect the equipment' uhfil_it is returned or until the agreed pick -up time and date. 12.THEFT OF EQUIPMENT. The Lessee agrees to pay for equipment [at its replacement cost when rented, for all types of theft or mysterious disappearance. Damage Waiver does, not cover theft. 13. WEATHER RELATED RISKS. Lessee assumes all weather related risks involved in holding an outdoor tented event, Lessor will endeavor to minimize said risk, however, should the tenting become unusable Cue to high wind, snow, rain, flooding, extreme cold or heat, or any other factor beyond Lessor's control, Lessee shall still be liable for payment in full of all charges. 14. DIRTY, OR DAMAGED EQUIPMENT. Lessee agrees to pay for any damage to rented equipment regardless of cause, except reasonable wear and tear while equipment is cut of possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for all equipment returned. dirty. Accrued rental charges cannot be applied against the,purchase or cost of repair or damaged goods. Rental Equipment damaged beyond repair will be paid for by Lessee at i Replacement Cost when rented. The cost of repairs will be borne by the Lessee, whether performed by Lessor, or at the Lessor's option by others. 15. LOSS DAMAGE. To-the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision, the Lessee assumes all risk of loss or of damage to the, leased equipment from any cause, No loss of or damage to the equipment shall impair any obligation of the Lessee underthis Rental Agreement, including the repayment of rental fees. Lessor shall have the option of repairing orreplacing the equipment, and Lessee shall be responsible for such costs. 16. PAYMENT TERMS. We require a valid Visa, MasterCard, American Express or Discover card number to make a reservation unless the party renting the equipment has a pre arranced account at Party Time Rental. The credit card number will secure the reservation until��the date of the event. ,�If a credit card is not presented at pick -up, than a cash security deposit equal to the replacement cost of the equipment is required in addition to the rental fee. 1Z CANCELLATION. A party. maki a reservation will be subject to a 25% cancellation fee if the entire reservation is cancelled withiin thirty {30) days of the event. This policy apoiies to all parties, includirc those,it o�fiave pre arranged accounts at Party Time Rental. Cancellation of inflatable and special,seasonal equipment will be su 'o'a 140 °tfee, i8. DELIVER AND PICK-UP. Delivery is made to closest point truek can park. Extra charges will result in deliveries to upstairs, elevator use or any point ,where extra time is involved. Our service does not include set up and knock down of tables and chairs. It this service is required, arrangements should be made several gays prior to delivery with, a special c quoted. It no arrangements are made and this service is desired on delivery our driver must call for authorization. If time permits, we will try to accommodate you after quoting the Price, On pick rep where no prior arranaphsnts:have.been madeland equipment is not knocked down and assembled in one sheltered.area, tables and chairs will be 'left until the next day 'when a special crew can be schedulea. There will bean additional one day rental. A knock down fee will result if equipment is. still up. 19. PREPARATION OF SITE, Lessee agrees to'have the_slfe.upon which. to _be erected, free and clear of all obstacles, naturalrand man made, prior to the arrival of the'Lessor`s'work crew. Lessee.frirther agrees -to have alftentscleared for removalphorr to our arrival. Ail non !eased equipment and decorations shall be cleared and taken from'site. If Lessee tails to do so, then Lessee shall pay all involved for any delay, additional rental, and ail costs including collection and legal bxperEse. 20. UNDERGROUND FACILITIES: Lessee agrees to have all Uri derground�.Facililie in 'the vicinity of 'ho Equipment installation, clearly marked prior to the arrival of Lessors crews. Lessee assumes full responsibility for damage to all Underground Facilities. To -identify Underground Facilities, Lessee must call ore week prior to inrtallaton. CALL BEFORE YOU DIG 840- 382 -5544 21. SE7 PCFEAR DOWN. Set up andlor tear down of equipment is also available, Party Time.Rentai will be happy to quote a charge to the customer based on the rental,- tc be set- upftorn down. Any equipment not previously scheduled to be or torri'down will be assessed'oormal set-up/tear down charges plus minimum S50 fee. 22. IDENTIFICATION, When picking up rental equipment at our location, we require a valid Indiana State Driver's License. For insurance purposes, we are required to photocopy he Lessee's license. 23. EQUIPMENT USE. Upon picking up or accepting delivery of equipment, learn to use the item's), We co our best to instruct each customer on how to safely use the equipment Should an item not work properly, please contact the Lessor as soon as you have discovered the problem. We will either provide further instruction or we replace the item. Also, upon picking up or accepting delivery of equipment, be sure that you have received all of the items that you reserved. Provided that the items are not correct or acceptable, we must be advised immediately in order to remedy the situation. The Lessee shall use the equipment in a careful and proper manner 24. LIQUIDATED DAMAGES. In the eS:ent that the Lessor fails to deliver any equipment, or is unabie to remedy problems with the delivered equipment, the Lessor's sole iresponsibilitry shall be to refund to the Lessee the rental fee for the particular equipment. 25. SEVERABILITY If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction, it shall be considered deleted from this _Rental Agreement, but such nvalidity shall not affect the other provisions that can be give fact in the absent' of the invalid provisions. 26.ATTORNEY'S FEES. in the event that either party files an action in relation to this Rental Agreement'the Unsuccessful party in the action shall pay to the successful party, in addition, to all other sums that either party may be called upon to pay, a reasonable sum for the successful party's attorneys' fees. '2Z LINENS. Table linens are inspected prior to pick up and upon return. DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG mildew will result, if there is obvious damage such as mildew excessive stains, burns or tears, you J11 be charged the cost of the linen and keep same as though it were a sale. Return*all linens dry and free of t�. 28. COOKING UNDER TENTS. Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent. Lessee assumes full responsibiiiry and costs incurred for damage and or cleaning expense to tent tops due to cooking processes under or near Tents. Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by lo whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 03/03/09 121624/163480 charette tables $373.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. Party Time Rental ALLOWED 20 r IN SUM OF 1212 South Rangline Road C arm`el, IN 46032 $373.00 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS Department PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1192 121624/163480 43- 530.99 $373.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, Mar h 16, 2009 V irecto OCS itle Cost distribution ledger classification if claim paid motor vehicle highway fund