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Home My WebLink About172276 05/13/2009 CITY OF CARMEL, INDIANA VENDOR: 355677 Page 1 of 1 ONE CIVIC SQUARE ANGELINA CONN CARMEL, INDIANA 46032 CHECK AMOUNT: $1,122.57 CHECK NUMBER: 172276 CHECK DATE: 5/13/2009 DEPARTMENT ACCOUNT PO NUMBE IN VOICE NUM AMOUNT DES CRIPTION 1192 4343004 SW00000385 1,122.57 TRAVEL PER DIEMS .a G 1TQ� T C�R47 a. CITY OF CARMEL Expense Report (required for all travel expenses) EMPLOYEE NAME: Angelina Conn DEPARTURE DATE: 4/25/2009 TIME. Noon DEPARTMENT: DOCS Planning /Zoning RETURN DATE: 4/29/2009 TIME: Midnight REASON FOR TRAVEL: APA National Conference DESTINATION CITY: Minneapolis, MN EXPENSES ARE FOR (check all that apply): TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 4/25/09 $7.00 $182.58 $65.00 $15.00 $269.58 4/26/09 $7.00 $182.58 $65.00 $254.58 4/27/09 $7.00 $182.58 $65.00 $254.58 4/28/09 $7.00 $182.58 $65.00 $254.58 4/29/09 $2.25 $7.00 $65.00 $15.00 $89.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.00 $0.00 $2.25 $35.00 $730.32 $0.00 $0.00 $0.00 $0.00 $325.001 $30.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form ER06 Revision Date 5/1/2009 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the followina documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form ERO6 Revision Date 5/1/2009 Page 2 Windows Live Hotmail Print Message L j f j Page t of 2 AA Schedule Change- JIBXB0 25 APR 09 From: American Airlines @aa.com notify @aa.globalnotifications.com) Sent: Tue 2/24/09 5:58 AM To: AVICTORIABUTLER @HOTNIAIL,COM (AVICTORIABUTLER @HOTMAIL.COM) o 0 ANGELIN�A V :tiOC IIN Date of Issue: 24FES09 �f Record Locator: JIBXBO BOOK- NOW )I Thank you for choosing American Airlines /American Eagle, a member of the oneworld Alliance. to There has been a recent SCHEDULE CHANGE to the passenger's reservation and the A14DViNITA current itinerary is listed below. This document is for informational purposes only and is M.ILIFS- intended to advise the passenger (s) of a SCHEDULE CHANGE. THIS IS NOT A TICKET OR ELECTRONIC RECEIPT. Please check your departure /arrival gate information prior to arriving at the airport. Should you need to change your reservation, please call 1- 800 -433 -7300 and refer to the above record locator. THIS E -MAIL ADDRESS IS NON RETURNABLE AND WILL NOT ACCOMMODATE' REPLIES. Date: 25 APR 09 SATURDAY Flight American Ali 5328 q EMBRAER RJ140 JET Departure: INDIANAPOLIS 12:20 PM 1HR DMIN Arrival: ST LOUIS INTL 12;20 PM MAIN TERMINAL REF: JISXBO NON -STOP a Operated By: OPERATED BY AMERICAN CONNECTION /CHAUTAUQUA Name: CONN /ANGIE SEAT 4C ECONOMY FF#: AA- 433AMD2 y Date: 25 APR 09 SATURDAY Flight: American Airlines 5340 EMBRAER RJ140 JET Departure: ST LOUIS INTL 2:10 PM MAIN TERMINAL 1HR 45MIN Arrival: NIINNEAPOLI$ ST PL 3:55 PM LINDBERGH TERMINAL REF: NON-STOP .)IBX30 Operated $y: OPERATED BY AMERICAN CON NECTION /CHAUTAUQUA. Name: CONK /ANGIE SEAT 4C ECONOMY FF AA- 433AMD2 Date: 29 APR 09 WEDNESDAY Flight: American,Airlines 5345 y 30 EMBRAER R3140 JET Departure: MINNEAPOLIS ST PL 6:00 PM LINDBERGHTERNIINAL IHR 35MIN Arrival: ST LOUIS INTL. 7:35 PM MAIN TERMINAL NON -STOP Operated By: OPERATED BY AMERICAN CON NECTIONk :HIAUTAUQUA, Name: CONN /AIiGiE SEAT 5C ECONOMY FF#: AA- 433Ai ID2 http: /sn l Ol w.sntl0 l .mail. live .com /niail/PrintShell.aspx? type= rnessage&cpids= aO71 -ce 1.6 -47... 2/24/2009 Windows Live Hotmail Print Message Page 2 of 2 Date: 29 APR 09 WEDNESDAY Right American Airlines 4524 EMBRAER 145 ]ET Departure: ST LOUIS INTL 8:40 PM MAIN TERMINAL IHR SMIN Arrival: INDIANAPOLIS 10:45 PM NON -STOP Operated By: OPERATED BY AMERICAN EAGLE Name: CONN /ANGIE. SEAT 4C ECONOMY FF AA- 433AMD2 FOOD FOR PURCHASE NRID:5039426442252404565841000 E -Mail: confregistration @planning.org Phone: 312431 -9100 Fax: 312- 786 -6735 American Planning Association Federal ID Number: 52- 1134021 Making Great Communities Happen Meeting Confirmation Notice 133101 February 20, 2009 Angelina V. Conn Urban Planner City of Carmel Ping Zoning 1340 N Dequincy St Indianapolis, IN 46201 -1824 UNITED STATES The 2009 National Planning Conference will be held Saturday, April 25, through Wednesday, April 29, 2009, at the Convention Center in Minneapolis. Dear Angelina: You are registered for the following: Date Time Quantity Amount MOO Entire Conference Saturday, April 25, 2009 12:00:OOAA4 1 695.00 M900 Paper Registration Processing Fee Saturday, April 25, 2009 12:00:OOAM 1 50.00 P900 Opening Reception Complimentary Tickei Sunday, April 26, 2009 7:00:00PM 1 0.00 P901 Awards Luncheon Complimentary Ticket Tuesday, April 28, 2009 12:00:OOPM 1 0.00 qq Total 745.00 fYl f`� '1'[� Check 4168765 Payment(s) 745.00 Balance 0.00 Please note some important additional information: Bring a printed copy of your confirmation to the Registration Booth in Minneapolis. If you must CHANGE your registration Online: www. planning.org /nationalconference (no cost). E -mail: registrationchanges @planning.org or by Fax: 312- 786 -6735 ($50 fee). Ifyou must CANCEL your registration E -mail: registrationchanges @planning.org or by Fax: 312- 786 -6735 (S50 fee; $35 students). DEADLINE for changes and cancellations: March 26, 2009. Visit http:/ /myapa.planning.org /national conference /accominodations/botel.litni to make your hotel reservations. 1001 Marquette Avenue Minneapolis, MN 55403 uI Phone (612) 376 -1000 Fax (612) 397 -4906 AA `®n Reservations Name Address www.hilton.com or 1 800 HILTONS iPI MP olis CONN, ANGIE Roorn 1127/D2 1340 N DEQUINCY ST Arrival Date 4/25/2009 4:37:OOPM ':.Departure Date 4/29/2009 INDIANAPOLIS, IN 46201 Adult/Child 110 US Room Rate 161.00 RATE PLAN C -NPC HH# 224667978 BLUE AL: BONUS AL: CAR: CONFIRMATION NUMBER: 3339241974 r 4129/2009 PAGE 1 DATE DESCRIPTION ID RIEF, NO CHARGES CREDITS BALANCE 412512009 GUEST ROOM AOSMAN 4092325 $161.00 4/25/2009 STATE OCCUPANCY TAX AOSMAN 4092325 $10.47 TheHiltonFarAy 4/25/2009 CITY OCCUPANCY TAX AOSMAN 4092325 $11.11 4/26/2009 GUEST ROOM AOSMAN 4003880 y,RY� 3161.00 4/26/2009 STATE OCCUPANCY TAX AOSMAN 4093880 $10.47 4/2612009 CITY OCCUPANCY TAX AOSMAN 4093880 k. 411.11 Hilton 4/27/2009 GUEST ROOM AOSMAN 4095466 4/27/2009 STATE OCCUPANCY TAX AOSMAN 4095460 '$10.47 4/27/2009 CITY OCCUPANCY TAX AOSMAN 4095466 ,$11.11 CON RAD 4/28/2009 GUEST ROOM AOSMAN 4097098 r: $161.00 4/28/2009 STATE OCCUPANCY TAX AOSMAN 4097098 $10.47 4/2812009 CITY OCCUPANCY TAX AOSMAN 4097098 $11.11 4/29/2009 QRIMO ASURDU 4098556 $730.32 OOVAEETREF BALANCE $0.00 You have earned approximately 6440 HHonors o!nts for this stay, check your earnings for this s ay or any other stay at at y of more than 3, 00 Hilton Family hotels worldwide visit Hiltor;Hf i onors. co Thank you for choosing Hilton! Book our next s ay at hilton.com and take advantage of our infer et only Advan e Purcha late, 'arid limited- !me specie/ offers! Warden bw `II 1 f I Grand acmtiw a CYu13 ACCOUNT NO- DATE OF CHARGE POLIO NOJCHECK NO. /25/2009 739185 A aw HOh1E040OD surrFs IIXFu CARD MEMBER NAME AUTHORIZATION INITIAL CONN, ANGIE 107552 ESTABLISHMENT NO, &LOCATION FYEARIJSIIMr NEAORFJ- ,S ll"IWNSMIT CARDHUII)M FOR PArMBNT PURCHASES SERVICES W- THANK YOU FOR STAYING AT THE HILTON MINNEAPOLIS. IF u YOU FEEL THAT YOU COULD NOT RATE YOUR STAY A "10" TAXES PLEASE DIAL OUR GUEST HOTLINE TO REACH A TEAM MEMBER READY TO ASSIST YOU, WE LOOK FORWARD TO TIPS IvSISC Oriel Spnnsar SERVING YOU AGAIN! TOTAL. AMOUNT MERCHANDISE AND,OR SERVICE.N PURCHASED ON THIS CARD SHALL NOT BE RESOLD OR RETURNED FOR A CASH REFUND,; PAYMENT DUE UPON RECEIPT Amedcan irfin s® BAGGAGE CHARGE RECEIPT AmericanAIPI911es7 PASSENGER NAME CONK /ANGIE i Checked Bag Fee 1 15.00 USD f r k'f d� z t q "�°t� x 5,�. �5,r 1 t e 4 t k� t n t �I", -+t; F E s •n.� a� x air i�a� _,a' s a h s t r ro 4z"C.r`e,� FLIGHT DATE TFC= TAXES,FEES 8 CHARGES 5328 APRIL 25, 2009 Agent: IND -SSM 001 2607285364 2 SSLA GPN 1109928 I *itP1A�lEN6 46$I k�NA� 'i 6fKir Amen SU s# TO OONOITIONS OF CONTRACT l ®,7 rc; t meP��aoN��nes PASSENGER RECEIPT 1 rZEFUNDABLE ONLY WITH S 2 241d1103ECODE BI UI IZEL`ATED FLIGH:T fj CPNx r 'A ♦ISS. AGEM ID 1, f �.0 J PLXE OF ISSUE 'MANE OF PASS'ENGFA t e e v`. 7[. 4 1 xr�sP`ssrt ^:C 1 y An cam- 1ZE TH,ISt RECEIPT NAME dF PASSENGER(NOTTRANSFERAei�_� -j t.h FARE BA55 t TOUR CGGE Fd i"r P�`�,_'iC x a CONN l:AANGI, �j ltt 6, _L S YOUR fFCIGRT -CLt55 GATE TA{E STANS kDT VALF]BEKINE --�X1T VALID AFTEF '.Xp NOT rzb ixb <Ar�c�.., FO R a RvwuAiwi <t F.Z?t:' rJ'OUR'NEY3 ,T4ANSPQRT,4T10'N'' *,�z;` F' SCR'i;T,ICKET,O',D'121'48554402 4 OR CONDITIONS OF `•SP.STL AA STLIND AA JIBXBOI'�' NTRA SEE 'GPoGW ISSUE 5 u ,SSUED CI E %CWWOE FOR CARRIER IXASS GATE., TNIE OONJ.IM. NO o,t,r CHECKED BAGGAGE FE �s �o �?ASSENGERTICKET ANDf FARE CAIZWT10Nr REVALOATX7Ni VY'., 5` r F3AGGAGE7 CHECK GATE C,) tJ 9BOARDING TWEy u. €SEAT, T SMOKE NOT VALID FOR TRAVEL FARE EIXIIY;FARE PRIG FORM OF PAW, Tt t t} .5 t M5 tISD 5 '00 'FP IKXXX4507',$9$76Z <_r ,t AnGRwNUSeiINTOrxATXti„ 1 j r �r �n S tc} J; TAX :f PCSCK. "Wi UNCK Yff Y SEO W. ALLOW f1 PLS CK. YlT UNCK Y1T l PCS CK.YT,� UNCX WT SEO NO PCS CIC WF�: �IIAdLR Ni4 4x't �r FJ a4y >2h 4f C♦t t3(fr S70aKCONTROI. NUMBER T% COUPON AIRLINE FOipi $ERIIL N3. I CK' b HR:" 'ti' f h V' V N, S TAX Y COUPON AIRLNE .RUd SeMNO CX NA? TOT AI 00113193801143 0 001 2607507838 2 h .K z U5D �.�15 0 0� U RECEIPT ZO PZ69LCOOOO 'ON NOT VALID FOR TRAVEL r Gover mmnt Plaza TVM10302. so ,dq 6Z Wed 29 Apr 09 03:20PK Wd69=50 53NIdX3 Payment type: MASTERCARD Purchase :Full Local Fare y L1,J O m fn 60 Jdq 6Z Quantity; 2 Z `jLd W Wd6 L EO 03nSSI Amount,: 'c o q 4.50 ZOEOLWAi Credit Card 1 2,2: b "L*1 d 1ULUUUanO0 4507 Auth sueUl O�a�aW Ref 284992 Ref action 71-0302094670 #:0000375924 LU g t SG LU Page 1 of 1 Conn, Angelina V From: Lamb, Barbara A Sent: Tuesday, July 15, 2008 2:37 PM To: All Employees Subject: IMPORTANT INFORMATION ABOUT THE CITY "S TRAVEL POLICY On July 7, 2008, the Council approved an amendment to the City's travel ordinance. The changes in the amendment became effective when the Mayor signed the ordinance on July 10, 2008. You should be aware of the following changes to the City's travel policy. YOU are responsible for knowing your obligations, especially as they pertain to auto rentals. 1. Any City employee who uses a rental car l:o.c• the conduct of City business is required to purchase the collision damage waiver (CDW) for the duration of the rental. (The City will reimburse you for this expense.) An employee who fails to purchase CDW will be personally liable for incurred expenses that would have been covered by the waiver. CDW may also be referred to as LDW (loss damage waiver). 2. Cami per diem for out -of -state travel is increased from $60 to $65. (Also note that travel that ends mg, wt no qua i y an employee or an a itiona partial -day per diem. Eligible expenses incurred after midnight on a return trip will be reimbursed only if receipts are provided.) 3. Reimbursement for airfare will include baggage fees and airline surcharges. (It will not include charges for food and beverages, which are considered meal expenses.) 4. The following expenses are not reimbursable: Fees for acquiring a passport; liability insurance, personal accident insurance, personal effects insurance or any other type of insurance offered by a rental car company. (As noted above, collision damage waiver (CDW) is a reimbursable expense and is required on all rentals used for City business.) This is'a list of changes only. For a copy of the complete travel policy, as amended, contact Shelly in Human Resources (slingelbau�h@carmel,in..go_v_ or X2465). Barbara A. Lamb Director of Human Resources City of Carmel One Civic Square Carmel, IN 46032 Phone: 317 -571 -2471 Fax: 317- 571 -2409 Email: blamb @carmel.in.gov 7/15/2008 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 04/29/09 Angie Conn Minneapolis $1,122.57 1 hereby certify that the attached invoice(s), or bill(s),. is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUCHER NO. WARRANT NCB. ALLOWED 20 Angie Conn IN SUM OF C/O One Civic Square Carmel, IN 46032 $1,122.57 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS Department PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1192 43- 430.04 $1,122.57 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except M nda May 11, 2009 Director, DOC Title Cost distribution ledger classification if claim paid motor vehicle highway fund