173613 06/10/2009 ;A F CITY OF CARMEL, INDIANA VENDOR, 065950 Page 1 of 1
ONE CIVIC SQUARE DIANA CORDRAY
CARMEL, INDIANA 46032 11643 STONEY BAY CIRCLE CHECK AMOUNT: $818.15
CARMEL IN 46033 -9561
CHECK NUMBER: 173613
CHECK DATE: 6/10/2009
DEPARTMENT A CCOUNT PO NU MBER INVOICE NUMBER AM OUNT DESCR
1701 4343004 818.15 NCL FAIR -WACO
TICKET NO. G 3
'P.O. BOX 8442 WACO, TEXAS 76714 -8442
(254) 772 -0430 1- 800 460 -0430
TO AIRPORT FROM AIRPORT d
WACO AIRPORT TO D /FW AIRPORT
M OTHER OTHER Q
Name DI w 1Y1 Co rd���
Credit Ca T pe j ❑Cash ❑Check W
Sold by 0� Agency C7
Z
Amt. S RT or 1 HD HP X -LUG Other f W
Date of Use OU Ob
Run F d
Pick Up Point I T 0 IV
Date of Issue (O U
NOTE: Reservation must be cancelled in Must be used within 90 days of issue.
advance to be eligible for a refund. Void when initialed. WACO
SUBJECT TO COCDGONS OF CONTFUCi C �7�t .R.f�
I �''E1l�P PAS` =CEIPT COFfUr�rs�,.., �E7F;UNC)A f3:1: E.<<'l^1tTY ITH�....c„
PLACE OF
GATE OFISSUE ISSUING OFFICE CODE Wy�.
�JUNQ9 101100
AGENT C ISSUE
INDIJNlPOLIS:. �+�ericanAirlines® 'C/ El.F7 I
NAME OF PASSENGER NOT TRANWER4ME1' FME BASLE TOUR COO
ORDRAY I D I ANA 1_
Xq RIGIKT ASS -CL DATE TWE STATUS "NOT V'
NOT VALID, E C)Rk'k C
?*TRPNSF?()RfA f fOh!* R fa0.KE 001753 AA 691103 DFW f
c n 4 `r r n PNRCODE DALLAS FT i
TINUJFWiK C 5 r r< 1 WORTH TX
IsS1,EO IN EXCYUNGE wR C O R D R AY /DIANA L TIME
1 (klcKr I t4cG�t T, "!1 {4 c 4 001210294 CKE T ANL)
FARE CALCIMIOLW t r C i VIII 111111
ki II I 1111
u 2.9 1_2 9
y- -.__)R I-RXVE-L
FARE Y FARE PADT l FORMOFPAYMENT' 1. 2 h'. Y. 1 T
0 T Y �FP A.XXXXX,XXXXXXX2002 503166 DOmoNAL9EArmFOnMATaa
N a PCs CK 1Yf.', UNCK: wr Y Y I. x j SEd ND.(Y ALLDIY PM CIC WT. UNCIC Y!f (PCS. qL YR. UNCK WT. SEQ. NO. PCs LK WT. UNCK. NT.
TAI -tom( 'C STOCK COMRd: NUMBER TX COUPON 'AI NE FORV SENAL NO.' CA I BAGGAGE ID Ml� 1
COUPON" AIfWNE fORJ SFAIALND CK
0 001, 260937501, s 2
,;OTAir... 01 1 3720991 885
I 5
im '1 5-loo
r
NOTICE
PASSENGER TICKET AND BAGGAGE CHECK International (Warsaw Convention) Notice
PASSENGER COUPON If the passenger's journey involves an ultimate destination or stop in a country other than the country
of departure, the Warsaw Convention may be applicable and the Convention governs and in most
cases limits the liability of carriers for death or personal injury and for loss of or damage to baggage.
See also the notices entitled "Advice to International Passengers on Limitation of Liability" and 'Notice
of Baggage Liability Limitations
NOTICE
Domestic Notice
This portion o the ticket should Air Transportation to be provided between points in the U.S. (including its overseas territories and
retained as s evidence of your possessions) is subject to the individual contract terms (including rules, regulations, tariffs and condi- N
journey. tions) of the transporting air carriers, which are herein incorporated by reference and made part of the
A summary of Terms and Condi- contract of carriage.
tions applicable to your travel on Where this coupon is issued for transportation, or services other than air travel, specific terms and
American Airlines and affiliated conditions may apply. These terms and conditions may be included in the ticket set or may be obtained
carriers is available at aa.com or on from the issuing company or agent.
ticket jackets which are available at Please make sure you have received the important legal notices entitled "Conditions of Contract
the airport. "Notice of Incorporated Terms "Notice of Baggage Liability Limitations', and "Notice of Overbooking"
or the speck terms and conditions relating to non -air transportation or services. If not, contact the
nearest office of the company or agent to obtain copies.
I
j *ic *E* CHECK 5 AmericanAirlines
suEOa:AmericanAirlines� ASS" REC G 1 1ISI sG REFUNDABLE ONLY WITH
Iss. 0 9 45J� s,� U S; R„F� 5 �,�P -F -L -I G H -T -C P_N
NAMEO =P S�eN�E�oT,RAN FEgA GL nFw FNr r Eees� T QRTH GI R E- FA_I_N__LH.I_S- R.E.C.EI_
FRO IA AY /DIANA 1 T YOUR
TO
FROlA CARR. RIGHT c'. DATE TIME
**NO VALID t 012 „IPURNEY
REVALiDATICIJ
*I R'AN:;POR 1 A 1 10 NI ('SGFt I'ICKI T 00175360611828
EN WRSEMENTSRESI RICTIONS
Fr:RCOne PNRCODE FOR CONDITIONS OF
.1FWIND -AA GCGN'- TTR' A r�rr sass S,F nME
I 0. CHECKED RA,GM:E. FE 5.rl I PRfaMSEENGER TICKS( AND
i
BgAGGA i riAao,GTP4E.Ck€A,
1 N.OT VALI_D_F_OR TRAVEL
USD :15:. DO FP BAXXXXXXXXXXXX4790 9579BC
NA
NA
NA 0 001 2609559627 0
USD 1 5 00 UO NOT :LARK ±H Vi WF IN THE WHI IF AREA ABOVE
1
r
GET CLOSER TO YOUR NEXT VACATION
Earn American Airlines AAdvantage° miles with the Citi° AAdvantage° card
and let your everyday purchases send you on your next vacation.
This document should be CALL 800 311 -5612 OR VISIT www.aa.com /citi TO APPLY TODAY! I
retained as evidence of
your journey.
I
r
I AmericanAirlines
AAdvantage®
I
I
J
Indite I i s
I ntoTiat i cr I
Airport
AD) Ccd. H. Weir K- D ive.
I s, IN 1 16241
Pay Stzlticl
(-x i taj:
19:01
Tl(T,eL p4jiba': 27261
Tr-ajf, 3c(Jc w) 1 EAM
Rate: A
Par "K i re. $4.00
Tot'I'll lax $0.(.)-)
Tot,a I FED $4.00
Fee Pa id: 3 ,3. Oo
cha $1.00
`I virk you fa ycxr v is i L
wi again!
�j
CITY OF CARMEL Expense Report (required for all travel expenses)
>ra,AN`p EXHIBIT A
hL° l- A IPM
EMPLOYEE NAME: DEPARTURE DATE: TIME:
DEPARTMENT: v l RETURN DATE: }n 9 TIME:
REASON FOR TRAVEL: DESTINATION CITY: �T
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM JZ
Transportation Gas /Tolls! Meals
Date Tips g Parkin Lodging Misc. Total
.Taxi Ti s Lu a e g Breakfast Lunch Dinner Snacks Per Diem
o va Kv D 5 ov
ro
D (Q o-J
'ti
Total vD J U-a
DIRECTOR'S STATEMENT: I F1 affirm that all xp es listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date: r I
V 1z
City of Carmel Form ER06 Revision Date 3/18/2009 Page 1
t
Cordray, Diana L
From: Marianne VanDer Schans [Marian ne. VanDerSchans @thetravelagentinc.com]
Sent: Wednesday, May 27, 2009 10:11 AM
To: Cordray, Diana L
Subject: Car Confirmation
FOR:
CORDRAY /DIANA L
TO: CITY OF CARMEL CITY OF CARMEL TREASURE DEPT
ONE CIVIC SQUARE 3RD FLOOR ONE CIVIC SQUARE
CARMEL IN 46032 CARMEL IN 46032
03 JUN 09 WEDNESDAY MILES- 762 ELAPSED TIME- 2:25
AIR LV INDIANAPOLIS I135A ERICAN`' FAT: 691 ECONOMY
CONFIRMED
AR DALLAS /FT WOR 100P NONSTOP FOOD TO PURCHASE
FREQ FLYER AA V177U56 AIRLINE CONFIRMATION:AA HEWPET
AVIS 1 STANDARD 2/4 DR DROP -06JUN CONFIRMED
PICKUP DALLAS /FT WOR DALLAS FT. WORTH APO
RATE- 57.94 WEEKEND GUARANTEED EXTRA HR 43.46
MILEAGE- UNL /FM CODE -W1
CONFIRMATION- 26152126USO
06 JUN 09 SATURDAY MILES- 762 ELAPSED TIME- 2:10
AIR VL DALLAS /FT WOR 340P AMERICAN FLT-.1242 ECONOMY
CONFIRMED
AR INDIANAPOLIS 650P NONSTOP FOOD TO PURCHASE
RESERVED SEATS 31D
FREQ FLYER. AA V177U56 AIRLINE CONFIRMATION:AA HEWPET
uJ U
1
r�.
National League of Cities
FINANACE, ADMINISTRATION, AND INTERGOVERNMENTAL RELATIONS
SPRING STEERING COMMITTEE MEETING
WACO, TEXAS
JUNE 4 -6, 2009
ATTENDANCE FORM
Please return this form by fax to Chris Hoene at 202 -626 -3043
or via a -mail hoene(iD)ilc.or') by May 15, 2009
I will attend the FAIR Spring Meeting
I will not be able to attend the FAIR Spring Meeting
Name /City:
r
Spouse/Guest Name if applicable:
o 7g0
Arrival date /time W Departure date /time 77 1�
I plan on attending the following events (indicate number attending each event in the space provided;
"I" for yourself, "2" for yourself and guest, etc.):
Thurs av, June 4 2009
Reception /possibly dinner
Approximately 6:00 pin
Frida F/iday, June 5 2009
Dinner and concert
Approximately 6:00 pm
Saturday, June 6, 2009
Tour (TBD)
Meet in Hotel Lobby, AftenZoon following meeting.
113 S. University Parks Dr. Waco, 'rX 76701
H llt Phone (254) 754 -8484 Fax (254) 752 -2214
Reservations
Name Address Waco www.hilton.com or 1 800 HILTONS
CORDRAY, DIANA Room 905/K1D
11843 STONEY BAY CIR Arrival Date 6/3/2009 3:21:OOPM
Departure Date 6/6/2009
CARMEL, IN 46033 -9501
Adult/Child 1/0
Room Rate 85.00
RATE PLAN G Z G
HH #348692524 SILVER R
AL: US #999L7R4
CAR:
CONFIRMATION NUMBER: 3348774990
6/6/2009 PAGE 1
DATE REFERENCE DESCRIPTION AMOUNT TheHidto'nFamily
6/3/2009 1104850 GUEST ROOM $85.00
6/3/2009 1104850 STATE TAX $5.10
6/3/2009 1104850 CITY TAX $5.95
6/4/2009 1104999 *THE GRILLE Hilton
6/4/2009 1105172 GUEST ROOM $85,00
6/4/2009 1105172 STATE TAX $5.10
6/4/2009 1105172 CITY TAX $5.95
615/2009 1105569 GUEST ROOM $85.00 CON RA D'
6/5/2009 1105569 STATE TAX $5.10
6/5/2009 1105569 CITY TAX $5.95
6/6/2009 1105605 ($292.76)
BALANCE $0.00
r 'p 7z. DoUBLETREE'
EXPENSE REPORTSUMMARY
0 00:00:0M 12:00:OOAM 009 12:b
9 OOAM 1 `STAY TQTAL
ROOM TAX $96.05 $96.05 $96.05 $288.15
FOOD BEVE RAGE $0.00 $4.61 $0.00 $4.61
DAILY TC TAL $96.05 $100.66 $96.05 $292.76
11
You have ea ed approximately 5985 HHonors points and approximately 259 ices with US Airways Hilton
Gardenlnn
for this stay. o check your earnings for this stay or any other stay at any of mc re than 3, 000 Hilton
Fam
Thank you fo choosing Hilton! Book your next stay at hilton.com and take advantage of our
intel Accor ecr 6 11�� 49 OOA O NO.SttE RN O A Rilton
1 1 y Grand vacations Club'
CARD MEMBER NAME AUTHORIZATION INITIAL
CORDRAY, DIANA 83307C aw
VA)OD
sunEs
ESTABLISHMENT NO. LOCATION RNI AOUSBMIff —IRMN 11) IRANSNIJI Irr CAM11OLDIBFDRPAe MIwI PURCHASES SERVICES Hi1to
TAXES
TIPS MISC. /�'��p��J
U VV-
TOTAL AMOUNT 292.76
Official Sponsor
MERCHANDISE AND /OR SERVICES PURCHASED ON THIS CARD SHALL NOT BE RESOLD OR RETURNED FOR A CASH REFUND, PA\'M ENI' DUE MIN RECEII11'
r L U ME keQLire S_� 1i 1 \Oi10E 0 ?USr�rttEE pace.
I
Less that, 4c hr I��otice suh�eci to nnce and availability.
A irport ReSC1'�'21:101"i t' ol
1�'ame -1
.,a rs on cc� C(. G
has appP..arc;on ccj
Mi ll1 5 11 o f e9
C�t�` Stake EEO
G7e e) irl
h `J 1
i
�rtine /Czrr�er. n
�+'Irght Date z
l~irgi,t �anTe
isms
'rch IIp3,ocatron
S
�r9p Off i�ocatron'
r
�'.as�enger
Contact 'hone I�'umberP
5 ecrai Distraictions or I\eeds
T 3
stop
Method of PzS meni 1 Pa�'ment must be reserved ivith a CC
Circle one Master Card Visa Discover
CCU I R r Cpprovn3
a. K y
1
L Voce• 1 J d,
E
ce I�SE4313',�' -ice- —c. ^ems �-�-a
FEloyEe dame oi:Srgnature
Reviewer'
I
I7m�
GRITTEK SWITT. LE
WG am G arr"GrItIv U'v G"killf"
NA7 Ai p
icing (p er p ers 0 n
4 0 mile 'Pa. IDS
Dalla-s/Fort �Vo Airport (D (M 7 )&z. Love Field
(per
L
T I
lVewill pickup at Rome Hotel or Office iiivMAco, 134ellmead.," Laci-Lakevi
Hemitt, Woodway, Robinson
NN
NIMMOMMMOM
Other locations subject to additional on time charge of. S15.00430.OG per trip.
AFFIDAVIT FOR EXPENSES
I, Diana L. Cordray, incurred expenses while on City business (National League of
Cities) for which a receipt was not possible. The following non- receipted expense(s)
are as follows:
Indpls Skycap (tip) $3.00 June 3, 2009
Shuttle to Waco (tip) 20.00 June 3, 2009
Shuttle to airport (tip) 15.00 June 6, 2009
Skycap at DFW airport 3.00 June 6, 2009
Total $41.00
Diana L. Cordray
Clerk Treasurer
June 1.0, 2009
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
P ee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
O
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
ON ACCOUNT OF APPROPRIATION FOR Tip Board Members
PO# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
4 2
Signature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund