180075 12/08/2009 CITY OF CARMEL, INDIANA VENDOR: 105285 Page 1 of 1
ONE CIVIC SQUARE GAYLOR ELECTRIC INC CHECK AMOUNT: $5,946.00
CARMEL, INDIANA 46032 PO BOX 3757
CARMEL IN 46082 CHECK NUMBER: 180075
CHECK DATE: 1218/2009
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4460807 91977 5,534.00 PERFORMING ARTS CENTE
902 4460807 91995 412.00 PERFORMING ARTS CENTE
GA- YIL 0, REMIT TO: F Iwdw
R. P.O. Box 3757 WE GLADLY ACCEPT
Corporate Offices Carmel, IN Carmel, IN 46082 -3757 Visa MasterCard American Express
317.843.0577 Fax 317.848.0364
800.878.0577
http: /www.gaylor.com
FED ID# 20- 3727689 8 nvo/ ce 91977
Bill to: Job: 91051802
City of Carmel Carmel City Ctr Energy Ct
Redevelopment Commission 777 3rd Avenue SW
One Civic Square South of City Center Drive
Carmel, IN 46032 Carmel, IN 46032
Invoice 91 Date: 09/30/09 Custo P.O.
Payment Terms: NET 30 Salesperson:
Customer Code: CITCAR Page 1 of 1
VENDOR: 105285
OF CARMEL, INDIANA GAYLOR ELECTRIC INC CHECK AMOUNT: $5,9 0 5
CITY po BOX 3757 CHECK NUMBER: 121812009
ONE CIVIC SQUARE CARMEL IN 46082 CHECK DATE:
CARMEL, INDIANA 46032
DE
AMOUNT SCRIPTI
TS CENTS
PO NU MBER I NVOICE N UMBE_!? 5 PERFORMING STS CENTE
ACCOUNT 91977
DEPA RTME_N? 4460807 412.00 PERFORMING
902 4460807 91995
902
Page: 1
September 25'20O9 CP#O2
CCC Energy Center
CHANGE PROPOSAL
Tom P|ahitko
Shie| Sexton
0U2 North Capitol
Indianapolis, |N4G2O4
Proposal: RFQ#XXX/CP#62
AT&TInvoice from Aug 16th thru Sept. 16th, 2009 for the powerservice for the Carmel Energy
{enter.
Dear Tom P|ahitko:
Per your request, we have reviewed the documents provided related to this change in scope request
and prepared nn estimate nf the costs involved. The documents received to define the change in
scope are aofollows:
1 RFO#XXXX Dated: 9/25/2009
VVo have determined the value nf the work involved in this change hobe 333
We request a Change Order be issued in that amount to authorize us to include this work in our contract.
To expedite implementation of this change, please return a copy of this letter signed as noted below to
acknowledge acceptance of our Change Proposal.
Attached is a scope summary and cost breakdown for your review to be sure we have accurately interpreted
the work wo are required tn perform by this Change Proposal.
Thank you for your consideration ofGay|or Group, Inc. VVe look forward to meeting your needs.
Sinuene|y,
QJ a4nieF. Spence
Project Manager
PROPOSAL ACCEPTANCE:
ACCEPTED |N THE SUM OF $333
THIS DAY OF
FOR BY
COMPANY NAME AUTHORIZED AGENT NAME TITLE
NOTE: This proposal is valid for 30 days from the proposal date or until work has progressed to the
point that this proposal would not bevalid. Please sign and return the original proposal and retain o
copy for your files.
Page 1 of 2 Date: 9/25/2009 Time: 3:28 PM
September 25, 2009
Number: CP #62
SCOPE OF WORT( FOR:
RFQ #XXX /CP #62
Alterations, specifications, remarks and exceptions are as follows:
1. No cutting or patching of the existing surfaces are included, if applicable.
2. Sales Tax is not included.
3. All work in above quote is based on straight time.
NOTE: The above price is based on attached AT &T Invoice (Not Attached at this time). See attached Invoice
for scope of work.
Page 2 of 2 Date: 9/2512009 Time: 3:28 PM
CHANGE PROPOSAL PRICING SUMMARY
Project CCC Energy Center RFQ #XXX /CP #62
Division Electrical DATE 9/25/2009
Contractor Gaylor
Page Trade Labor Labor Material Equipment Subs
Breakdown Classification Manhours I Rate Cost/Credit I Cost/Credit Cost/Credit I Cost/Credit
AT &T Electrical 2 45.33 90.66 3.75 222.08
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
MET TOTALS 2 45.33 90.66 1 3.75 1 222.08
NET TOTAL LABOR COST OF 90.66 x 1.10 99.73
NET TOTAL MAT'L COST OF X 1.10
NET TOTAL EQUIPMENT COST OF 3.75 x 0.00
NET SUBCONTRACTOR COST OF 222.08 x 1.05 233.18
NET SMALL TOOLS COST OF 90.66 x 0.00
(BARE LABOR COST)
NET TOTAL SALES TAX 225.83 x 0.00
(BARE MAT'L COST)
BOND COSTS 332.91 x 0.00
TOTAL COST 333
September 25, 2009 CP #63
CCC Energy Center
CHANGE PROPOSAL
Tom Plahitko
Shiel Sexton
902 North Capitol
Indianapolis, IN 46204
Proposal: RFQ #XXX /CP #63
Duke Energy Invoice from Aug 4th thru Sept 2nd 2009 for the power service for the Carmel Energy
Center.
Dear Tom Plahitko:
Per your request, we have reviewed the documents provided related to this change in scope request
and prepared an estimate of the costs involved. The documents received to define the change in
scope are as follows:
1 RFQ #XXXX Dated: 9/25/2009
We have determined the value of the work involved in this change to be 5,201
We request a Change Order be issued in that amount to authorize us to include this work in our contract.
To expedite implementation of this change, please return a copy of this letter signed as noted below to
acknowledge acceptance of our Change Proposal.
Attached is a scope summary and cost breakdown for your review to be sure we have accurately interpreted
the work we are required to perform by this Change Proposal.
Thank you for your consideration of Gaylor Group, Inc. We look forward to meeting your needs.
Sincerely,
Gaylor, I c.
W Spe O'
Project Manager
PROPOSAL ACCEPTANCE:
ADD:
ACCEPTED IN THE SUM OF $5,201
THIS DAY OF 20
FOR BY
COMPANY NAME AUTHORIZED AGENT NAME TITLE
NOTE: This proposal is valid for 30 days from the proposal date or until work has progressed to the
point that this proposal would not be valid. Please sign and return the original proposal and retain a
copy for your files.
Page 1 of 2 Date: 9/2512009 Time: 3:31 PM
September 25, 2009
Number: CP #63
SCOPE OF WORK FOR:
RFQ #XXX /CP #63
Alterations, specifications, remarks and exceptions are as follows:
1. No cutting or patching of the existing surfaces are included, if applicable.
2. Sales Tax is not included.
3. All work in above quote is based on straight time.
NOTE: The above price is based on attached Duke Energy Invoice. See attached Invoice
for scope of work.
Page 2 of 2 Date: 9/25/2009 Time: 3:31 PM
CHANGE PROPOSAL PRICING SUMMARY
Project CCC Energy Center RFQ #XXX /CP #63
Division Electrical DATE 9/25/2009
Contractor Gaylor
Page Trade Labor Labor Material Equipment Subs
Breakdown Classification Manhours I Rate Cost/Credit I Cost/Credit I Cost/Credit Cost/Credit
Duke Energy Electrical 2 45.33 90.66 3.75 4,857.91
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
NET TOTALS 2 45.33 1 90.66 1 3.75 4,857.91
NET TOTAL LABOR COST OF 90.66 x 1.10 99.73
NET TOTAL MAT'L COST OF X 1.10
NET TOTAL EQUIPMENT COST OF 3.75 x 0.00
NET SUBCONTRACTOR COST OF 4,857.91 x 1.05 5,100.81
NET SMALL TOOLS COST OF 90.66 x 0.00
(BARE LABOR COST)
NET TOTAL SALES TAX 4,861.66 x 0.00
(BARE MAT1 COST)
BOND COSTS 5,200.54 x 0.00
TOTAL COST 5,201
Account Number 1900 3694 -01.4 CM 03 $4,857.91
Sep 25, 2009
For more detailed billing information on
your monthly bill, check box on right
HelpingHand Contribution Amount Enclosed
(for Customer Assistance)
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00023777 PSI1 ZA 09246. ZIPCODE 03 YNNNNN 1oz
Gaylor Inc
Carmel Energy Center PO Box 9001076
PO Box 3757
Carmel IN 46082 -3757 Louisville KY 40290 -1076
900 00004857917 19003694014 0925.20099 00004994116
T PLEASE RETURN THE TOP PORTION WITH YOUR PAYMENT. t
Page of 1
aylor Inc Duke Energy
891 3Rd Ave SW gy 1- 800 -521 -2232 1900 3694 -01 -4
Carmel IN 46032
W0I01ofrs9a��th
PO Box 9001076 Payments after Sep 03 not included Bill prepared on Sep 03, 2009
Louisville KY 40290 -1076 Last a
Elec 106943187 Aug 04 Sep ment received Au 19
9 Next meter reading Oct 02, 2009
Ak
0229
57,616
On Peak
116.00
D'::::::::}•<:J:': ::ni:ii:::::i'i:i:ii:!gi:�:: •:4:i: i:i.i::;:..'.::; is iiii: i %:i: i::J: iii:::: ?ii:•i
::.:+i:i:'::i: ii iii'r'•:i•i: "i iii i':i i::i::
Usage 57 kWh 22
.40
616 k
Duke Energy Rate LSNO kVar Amt Due Previous Bill $4,515.19
4,540.10 Payment(s) Received 4,515.19
Current Electric Charges 4,540.10 Balance Forward
0.00
Current Electric Charges 4,540.10
a
A
Taxes
s
Taxes Current Amount
317.81 Due 4,857.91
Offset Your Carbon Footprint: The Carbon Offset Program gives you the opportunity to reduce your
carbon footprint. Your voluntary payments help support the deployment of technologies that reduce or
prevent greenhouse gas emissions through the purchase of carbon credits. Learn how you can
Participate at www. duke energy .com /indiana /products /carbon- offset- program.asp.
U
Average Cost: 0.0788 per kWh Se 2009 •:.ii:. >ia:::4.
p 25,
4,857.91 4,994.11
visit us at www.duke- ehergy.com
Spence, Dana
From: Thomas Plahitko [tlahitko @shielsexton.com]
Sent: Monday, September 28, 2009 7:34 AM
To: Spence, Dan
Cc: Fishburn, Chasity; Mike Anderson
Subject: RE: Carmel Energy Center (AT &T Aug 16th Sept 16th CP #62 Duke Aug 4th Sept 2nd
C P #63)
Dan,
Yes, submit invoice today addressed to City of Carmel, but send it to me for processing. We
will continue to address the need for them to take over the billings.
Thanks.
Tom Plahitko
Carmel Performing Arts Center Interiors Project Engineer
777 3rd Ave. SW, Carmel, IN 46032
Phone: (317) 688 -6894
Cell: (317) 339 -2207
From: Spence, Dan [mailto:SPENCE @gaylor.com]
Sent: Friday, September 25, 2009 3:40 PM
To: Thomas Plahitko
Cc: Fishburn, Chasity; Mike Anderson
Subject: Carmel Energy Center (AT &T Aug 16th Sept 16th CP #62 Duke Aug 4th Sept 2nd
CP #63)
Importance: High
Tom:
See attached CP #62 AT &T CP #63 Duke. Still bill the Owner? Please advise (We would like to
bill today
Any update on the Owner taking over the Utilities
1
Thanks;
Dan Spence
Project Manager
Indianapolis Branch
Gaylor, Inc.
17225 Kraft Court
Noblesville IN 46060
317 214 -6300 voice
317 214 -6301 fax
317 716 -5460 mobile
www.gaylor.com http: /www.gaylor.com
2
GAYL REMIT TO: yr P.O. Box 3757 WE GLADLY ACCEPT
Corporate Offices Carmel, IN Carmel, IN 46082 -3757 Visa MasterCard American Express
317.843.0577 Fax 317.848.0364
800.878.0577
http: /vvww.gaylor.com
FED ID# 20- 3727689
Invoice 91 995
Bill to: Job: 91051802
City of Carmel Carmel City Ctr Energy Ct
Redevelopment Commission 777 3rd Avenue SW
One Civic Square South of City Center Drive
Carmel, IN 46032 Carmel, IN 46032
Invoice 91995 Date: 10/01/09 Customer P.O.
Payment Terms: NET 30 Salesperson:
Customer Code: CITCAR
Remarks: CP #64
01 ffiffilm
Electrical Work Complete for
Carmel City Ctr Energy Ctr
Per Terry Crocket
See attached paperwork 412.00
Subtotal: 412.00
Total: 412.00
Page: 1
i
t
LZ)z t
rn7
September 30, 2009 CP #64
CCC Energy Center
CHANGE PROPOSAL
Tom Plahitko
Shiel Sexton
902 North Capitol
Indianapolis, IN 46204
Proposal: RFQ #XXX /CP #64
Install dedicated ground for IT equipment.
Dear Tom Plahitko:
Per your request, we have reviewed the documents provided related to this change in scope request
and prepared an estimate of the costs involved. The documents received to define the change in
scope are as follows:
1 RFQ #XXXX Dated: 9/30/2009
We have determined the value of the work involved in this change to be 412
We request a Change Order be issued in that amount to authorize us to include this work in our contract.
To expedite implementation of this change, please return a copy of this letter signed as noted below to
acknowledge acceptance of our Change Proposal.
Attached is a scope summary and cost breakdown for your review to be sure we have accurately interpreted
the work we are required to perform by this Change Proposal.
Thank you for your consideration of Gaylor, Inc. We look forward to meeting your needs.
Sincerely,
Gaylor, Inc.
Daniel F. Spence
Project Manager
PROPOSAL ACCEPTANCE:
ADD:
ACCEPTED IN THE SUM OF $412
THIS DAY OF 20
FOR BY
COMPANY NAME AUTHORIZED AGENT NAME TITLE
NOTE: This proposal is valid for 30 days from the proposal date or until work has progressed to the
point that this proposal would not be valid. Please sign and return the original proposal and retain a
copy for your files.
Page 1 of 2 Date: 9/30/2009 Time: 10:37 AM
September 30, 2009
Number: CP #64
SCOPE OF WORK FOR:
RFQ #XXX/CP #64
Alterations, specifications, remarks and exceptions are as follows:
1. No cutting or patching of the existing surfaces are included, if applicable.
2. Sales Tax is not included.
3. All work in above quote is based on straight time.
NOTE: The above price is based on attached WO #3137. See attached WO #3137.
for scope of work.
Page 2 of 2 Date: 9/30/2009 Time: 10:37 AM
CHANGE PROPOSAL PRICING SUMMARY
Project CCC Energy Center RFQ #XXX/CP #64
Division Electrical DATE 9/30/2009
Contractor Gaylor
Page Trade Labor Labor Material Equipment Subs
Breakdown Classification Manhours I Rate Cost/Credit Cost/Credit I Cost/Credit Cost/Credit
W0#3137 Electrical 7 45.33 317.31 57.12 13.13
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
Electrical 45.33
NET TOTALS 7 45.33 317.31 57.12 13.13
NET TOTAL LABOR COST OF 317.31 x 1.10 349.04
NET TOTAL MAIL COST OF 57.12 x 1.10 62.83
NET TOTAL EQUIPMENT COST OF 13.13 x 0.00
NET SUBCONTRACTOR COST OF x 1.05
NET SMALL TOOLS COST OF 317.31 x 0.00
(BARE LABOR COST)
NET TOTAL SALES TAX 70.25 x 0.00
(BARE MAIL COST)
BOND COSTS 411.87 x 0.00
TOTAL COST 412
G"LOR 3137p�
ADDITIONAL W REPORT G
CLIENT I 6 DATE D
CLIENT'S AUTH. NO. E. W. NO. C/
CLIENT'S P.O. NO. CONTRACT NO.
DESCRIPTION OF WORK:
CP4kW S TZ� (9 y E
GAYLOR
CLIENT W. O. NO. JOB NO.
CLASSIFI- ST TIME 1 1 /2 TIME DOUBLE
CATION RATE HOURS HOURS TIME
NAME HOURS
7
1
EQUIPMENT
EQUIP. NO. DESCRIPTION HOURS RATE
-3 wn4 S Z7-7-q,
WHITE COPY TO CLIENT APPROVED: CORRECT:
YELLOW COPY TO GAYLOR OFFICE.
PINK COPY CLIENT FIELD REP.
GOLD COPY GAYLOR FOREMAN
CLIENTS REPRESENTATIVE GAYLOR REPRESENTATIVE
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
i 91 97 7 Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
0)3009 91977 6 3y &6,7
1 YI2 0
c
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
l hallt I I I- I
Clerk- Treasurer
VOUCHER NO: WARRANT NO.
ALLOWED
IN SUM OF
�0 76
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
y.Oa bill(s) is (are) true and correct and that the
y�2DD materials or services itemized thereon for
which charge is made were ordered and
received except
�U Z6 20
Si ature
Direct o f
Cost distribution ledger classification if t itle
claim paid motor vehicle highway fund