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Home My WebLink AboutBPW 12-21-11 0 OF. C' 6 18 City of Carmel %v.\ Office of the Clerk- Treasurer NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, DECEMBER 21, 2011 AT 10 :00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 21, 2011 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 `4y folc. 5. Ci ty of Carmel Office of the Clerk Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, December 21, 2011 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the December 7, 2011 Regular Meeting b. Minutes from the November 16, 2011 Executive Session 2. BID /QUOTES OPENING AND AWARDS a. Bid Opening for Bray Homestead Wetland Mitigation Project; Mike McBride, City Engineer b. Quote Opening for Hazel Dell and Avian Roundabout Irrigation; 141 and Towne Roundabout Irrigation; Old Meridian and Guilford Roundabout Irrigation; Parks Pifer, Carmel Street Department c. Quote Opening for Hanging Baskets; Dave Huffman, Street Commissioner d. Quote Opening for Flower "Annuals Dave Huffman, Street Commissioner e. Bid Award for Intersection Improvements; Morphey Construction; ($148,496.00); This was the lowest and most responsive bid; Mike McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW- 12- 21- 11 -02; Legacy Towns and Flats; Erosion Control; Todd May, J.C. Hart ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #8; Harvey Contractors; (decrease $54.67)); Cool Creek North Trail; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Service #31; Crossroad Engineers; ($5,000.00); Intersection Lighting and Signage Project; Mike McBride, City Engineer c. Resolution #BPW- 12- 21- 11 -01; A Resolution Ratifying the Mayor's signature for Request for Purchase of Goods and Services; Parking Administration Agreement; City of Carmel/Pedcor /Carmel Redevelopment Commission; Indiana Design Center Parking Garage; Mayor James Brainard d. Request for Purchase of Goods and Services; MEL RAC, LLC; Rental Agreement for Mayor's Vehicle; Steve Engelking, Director of the Department of Administration e. Request for Purchase of Goods and Services; Eden Land and Design; ($10,000.00); 2012 Field Study Program); Mike Hollibaugh, Director Department of Community Services f. Request for Purchase of Goods and Services; Valenti -Held Contractor; Illinois Street Wall Repair Construction; $12,077.00; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Change Order #4; Hunt Paving Company; (Decrease S85,838.26); Village of Mt. Carmel Drainage; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; George Geib; ($5,250.00); Legal Consultation and Advisory Services Regarding Municipal Historic District; Doug Haney, City Attorney i. Request for Purchase of Goods and Services; Additional Service #3; United Consulting; (S393,850.00); Illinois Street Extension Spring Mill to 106 Mike McBride, City Engineer j. Request for Purchase of Goods and Services; Automatic Irrigation Supply Company; ($2,650.00); Global Service Plan; Bob Higgins, Brookshire Golf Course k. Request for Purchase of Goods and Services; Translation InterAmerica; ($6,900.00); Translation service; Judge Brian Poindexter, Carmel City Court 5. USE OF CITY FACILITIES a. Request To Use City Streets; February 4, 2012; 9:00 a.m. to 10:00 a.m.; Northview Church b. Request to Use Gazebo; Saturday, December 31, 2011; 7:00 pm to 8:00 pm; Rehearsal date Friday, December 30, 2011; 7:00 pm. To 8:00 pm.; Alexis Seall c. Request to Use Caucus Room; January 10, 2012; 7:00 pm to 8:30 pm; Jerry Hughes 6. OTHER a. TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. TABLED 11/16/11; Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way; Tom Behringer, HOA President c. TABLED 11/16/11; Request for Private Sanitary Sewer and Positions of Retaining Wall in Right of Way; Michael Thompson, Penn Circle, LLC. d. Request for Approval of Surety Bond; Diana L. Cordray, Clerk Treasurer e. Request for Approval of 11 Amendment to the City of Carmel Employee Health Benefit Plan; Barbara Lamb, Human Resource f. Request for Approval of Contract Final Inspection and Recommendation; 106 Street Path, Gray Road to Hazel Dell; Mike McBride, City Engineer g. Action concerning Item 5(j) of November 16, 2011 Meeting; Mike McBride, City Engineer h. Request for Secondary Plat Approval; Village of West Clay Section 10010 -B; Matthew Lohmeyer, Pulte Group 7. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, DECEMBER 21, 2011 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Lori Watson and Mary Ann Burke, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the December 7, 2011 Regular Meeting approved 2 -0. Minutes for the November 16, 2011 Executive Session approved 2 -0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for Bray Homestead Wetland Mitigation Project; Board Member Burke opened and read the bids aloud; Company Amount Cardno JF New 88, 774.80 Rust Construction 76,494.00 Atlas Excavating $116,560.00 Ski Landscape 89, 716.00 Busch Landscaping 77, 862.40 Millennium Contractors $129,995.00 F &K S180,317.00 The bids were given to Gary Duncan, Assistant City Engineer for review and recommendation. Quote Opening for Hazel Dell and Avian Roundabout Irrigation; 141 and Towne Roundabout Irrigation; Old Meridian and Guilford Roundabout Irrigation; Board Member Burke opened and read the quotes aloud; Company Amount Hittle Landscape $36, 226.93 Salsbery Brothers $35,205.75 The Quotes were given to Parks Pifer, Carmel Street Department, for review and recommendation. Quote Opening for Hanging Baskets; Board Member Burke opened and read the quotes aloud; Company Amount White's Ace Hardware $12,187.50 Heartland Growers $11,946.00 Hoods $16,657.00 Perennials Plus $15, 000.00 The Quotes were given to Parks Pifer, Carmel Street Department, for review and recommendation. Quote Opening for Flower "Annuals"; Board Member Burke opened and read the quotes aloud; Company Amount Hoods $13,118.00 Perennials Plus 3,000.00 Heartland Growers 2,687.65 The Quotes were given to Parks Pifer, Carmel Street Department, for review and recommendation. Bid Award for Intersection Improvements; Morphey Construction; ($148,496.00); This was the lowest and most responsive bid, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. PERFORMANCE RELEASES Resolution No. BPW- 12- 21- 11 -02; Legacy Towns and Flats; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. CONTRACTS Request for Purchase of Goods and Services; Change Order #8; Harvey Contractors; (decrease $34.67)); Cool Creek North Trail; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 0. Request for Purchase of Goods and Services; Additional Service #31; Crossroad Engineers; ($5,000.00); Intersection Lighting and Signage Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Resolution #BPW- 12- 21- 11 -01; A Resolution Rating the Mayor's signature for Request for Purchase of Goods and Services; Parking Administration Agreement; City of Carmel /Pedcor /Carmel Redevelopment Commission; Indiana Design Center Parking Garage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; MEL RAC, LLC; Rental Agreement for Mayor's Vehicle; Board II Member Burke moved to approve. Board Member Watson seconded. Request approved 2 0. Request for Purchase of Goods and Services; Eden Land and Design; (810,000.00); 2012 Field Study Program); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Valenti Held Contractor; Illinois Street Wall Repair Construction; 812,077.00; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order #4; Hunt Paving Company; (Decrease $85,838.26); Village of Mt. Carmel Drainage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; George Geib; ($5,250.00); Legal Consultation and Advisory Services Regarding Municipal Historic District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Additional Service #3; United Consulting; (S393,850.00); Illinois Street Extension Spring Mill to 106` Mike McBride, City Engineer Request for Purchase of Goods and Services; Automatic Irrigation Supply Company; ($2,650.00); Global Service Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Translation InterAmerica; ($6,900.00); Translation service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. USE OF CITY FACILITES /STREETS Request To Use City Streets; February 4, 2012; 9:00 a.m. to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Gazebo; Saturday, December 31, 2011; 7:00 pnz to 8.•00 pm; Rehearsal date Friday, December 30, 2011; 7:00 pm. To 8.:00 pm.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Caucus Room; January 10, 2012; 7:00 pm to 8:30 pm; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. OTHER 12/21/11 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon 12/21/11 Removed from Table: Request for Private Sanitary Sewer and Positions of Retaining Wall in Right of Way; Penn Circle, LLC; Board Member Burke moved to remove from table. Board Member Watson seconded. There was brief discussion. Board Member Burke moved to withdraw. Board Member Watson seconded. Request withdrawn 2 -0. 12/21/11 REMAINS TABLED: Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Board Member Burke moved to table. Board Member Watson seconded. Request tabled 3 -0. Request for Approval of Surety Bond; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Approval of 11 Amendment to the City of Carmel Employee Health Benefit Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Approval of Contract Final Inspection and Recommendation; 106 Street Path, Gray Road to Hazel Dell; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Action concerning Item 50 of November 16, 2011 Meeting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Secondary Plat Approval; Village of West Clay Section 10010 B; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADD ON Request Add item to agenda; Board Member Burke moved to add item to agenda. Board Member Watson seconded. Item added 2 -0. Request for Easement Agreement; Gary Duncan, Assistant City Engineer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:23 a. m f iL �i�l- Di ana L. Cordray, IAMC I Clerk- Treasur Approved t�lay James Brainard ATTE T: ,41 li 1 i Plana L. Cordray, MC Clerk- Treasurer