205541 01/17/2012 CITY OF CARMEL, INDIANA VENDOR: 00352856 Page 1 of 1
ONE CIVIC SQUARE MIKE MCBRIDE
CARMEL, INDIANA 46032 C/O ENGINEERING CHECK AMOUNT: $398.60
C/O ENGINEERING CHECK NUMBER: 205541
CHECK DATE: 1/17/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
2200 4343002 398.60 EXTERNAL TRAINING TRA
Itinerary 142103594469 Page 1 of 2
Washington, DC (2) &Expedia-
Booked items
Flight: Indianapolis to Washington back to top
Expedia itinerary number: 142103594469 Main contact: Michael T McBride
Airline ticket number(s): 0378733534107 E -mail: mtm6274 @yahoo.com
US Airways confirmation code: CRVCR9 Cell phone: 1 3177143022
Preferred phone: 1 3177477025
Alternate phone: 1 3175712438
Traveler and cost summary
Michael McBride Adult US Airways #40082101466 $376.99
Update Frequent Flyer number(s)
Taxes Fees $21.61
Total (Visa) $398.60
Change this flight Request seat changes Print a receipt View cancellation information
Flight summary
Seat assignments, meal preferences, and special requests must be confirmed with the airline; we
cannot guarantee that they will be honored. Free and special meals are not available on many flights.
Traveling to Washington
.Sun 22- Jan -12
Indianapolis (IND) to Washington (DCA) 487 mi l
Depart 4:20 pm Arrive 5:59 pm (784 km) Flight: 3088
Terminal C Duration: 1hr 39mn Operated by: US AIRWAYS
EXPRESS CHAUTAUQUA
AIRLINE
Economy /Coach Class 17D), Embraer EMB -145, 30% on time
Total distance: 487 mi (784 km) Total duration: 1 hr 39mn
Traveling to Indianapolis
WThu 26- Jan -12
Washington (DCA) to Indianapolis (IND) 487 mi
Depart 2:00 pm Arrive 3:55 pm (784 km) Flight: 3082
Terminal C Duration: 1 h 55mn Operated by: US AIRWAYS
EXPRESS CHAUTAUQUA
AIRLINES
Economy /Coach Class 07D Embraer EMB -145, 40% on time
Total distance: 487 mi (784 km) Total duration: 1 hr 55mn
Additional airline fees may apply at check -in
Fees may be charged by airlines for services such as preferred seat selection and baggage handling. Please
note that fees are determined by the airline you check in with and may change at anytime.
See fees.
Airline rules regulations
Please note that the most restrictive set of rules applies to your entire itinerary.
Indianapolis, IN (IND Indianapolis Intl.) to Washington, DC (WAS -All Airports)
Tickets are nonrefundable. A fee of $150.00 per ticket will be charged for itinerary changes after
http: /xvww.expedia.com /pub /agent.dll ?qscr= open &itid 421035944 &vwtp =4 1/4/2012
Itinerary 142103594469 Page 2 of 2
the tickets are issued, provided that the booking rules were followed.
Indianapolis, IN (IND- Indianapolis Intl.) to Washington, DC (WAS -All Airports)
Tickets are nonrefundable. A fee of $150.00 per ticket will be charged for itinerary changes after
the tickets are issued, provided that the booking rules were followed.
Tickets are nontransferable and name changes are not allowed.
Please read important information regarding airline liability limitations
Prices do not include Prices do not include baggage fees or other fees charged directly by the
airline.
Other penalties may apply.
See an overview of all the rules and restrictions applicable for this fare.
View the complete penalty rules for changes and cancellations associated with this fare.
Special requests
We will forward your requests to the travel vendor, but as these are subject to availability we can not guarantee that they
will be honored. Some special requests (e.g., ski racks, rollaway beds) may incur additional charges from the vendor.
-Free and- special meals are not available on many flights.
Flight: Indianapolis to Washington
Customer Support
Itinerary number: 142103594469
If you have questions about your reservation, fill out our itinerary assistance form We'll respond within
24 hours: For immediate assistance call Expedia at 1- 800 EXPEDIA (1- 800 397 -3342) or 1- 404 -728-
8787 and have the itinerary number ready.
http:// vw. expedia .coni/pub /ag,ent.dll ?gscr= open &itid 421035944 &vwtp =4 1/4/2012
CITY OF CARMEL Expense Report (required for all travel expenses)
EMPLOYEE NAME: Mike McBride DEPARTURE DATE: 1/22/2012 TIME: 4 m AM/PM
DEPARTMENT: Engineering RETURN DATE: 26 -Jan TIME: 4 m AM PM
REASON FOR TRAVEL: TRB meeting DESTINATION CITY: Washington, D.C.
TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT X PER DIEM
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total
Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem
1/22-1/26 $398.60 $398.60
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
Total $398.60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $398.60
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date: I 12 I
City of Carmel Form ER06 Revision Date 1/13/2012 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form ER06 Revision Date 1/13/2012 Page 2
1lUlIJflV1 LUl1 Vll l \I:J�Ul X11 L..,U .,J...I ll, lw.d. ...6�
I I I r 1♦ f&
r ;r
r
rr 1 1 S
TRB 910 Annual Meeting Confirmation 704427
Confirmation ID 304427 f ReiAia
11/01/2011
Mr. Michael McBride
City of Carmel
One Civic Square
Carmel, IN 46032
317 714 -3022
mmcbride@carmel.in.gov
Thank you for registering for the Transportation Research Board 91st Annual Meeting to be held in Washington, D.C., January 22.26, 2012.
Registration Price Quantity Total Cost
(REG) Full Registration $380.00 1 $380.00
Payment Type Amount: Date:
CCD Payment VISA 4xxx9118 08/14 $380.00 11/01/2011
Total Fees: $380.00
Total Paid: $380.00
Total Due: $0.00
Hotel Reservation Information:
You have not reserved a room within the TRB hotel block. To reserve a room within the TRB hotel block, login to you record using your email
and Confirmation ID
Reserve a Room
Registration Information
Domestic full registrants with accounts paid in full by November 30, 2011, will have an option to receive their name badge and ticket(s) in
advance.
TRB registration at the Washington Marriott Wardman Park, Washington Hilton, and Omni Shoreham is open:
Saturday, January 21, 3:OOPM 6:OOPM
Sunday, January 22, 8:OOAM 6:OOPM
Monday, January 23, 7:OOAM 5:OOPM
Tuesday, January 24, 7:30 AM 4:OOPM
Wednesday, January 25, 7:30AM 2:OOPM
Interactive Program Annual Meeting Online
The Annual Interactive Program, available in November, may be accessed using the email listed above.
The Annual Meeting Online, available in January, may be accessed using the e-mail and confirmation ID# listed above.
Cancellation Policies
Meeting Registration Cancellation
Registration cancellation must be submitted to the TRB Registration Bureau in writing TRBODisoargo.corn by December 15, 2011, to receive a
refund, less a $50 processing fee. All refunds are processed after the Annual Meeting. Refunds will not be granted for requests received after
December 15, 2011. Telephone cancellations will not be accepted.
Hotel Reservation Cancellation
Prior to January 5, 2012, any changes or cancellation should be referred to the TRB Housing Bureau. Between January 5 -10, 2012, changes
cannot be made to your reservation by either the TRB Housing Bureau or the hotels. After January 10, 2012, contact your hotel directly for
changes or cancellation. If cancellation occurs within 72 hours of arrival or the traveler is a no -show, the credit card listed for the arrival
guarantee will be charged one night's room and tax.
Meeting Registration and Hotel Reservation Questions
For questions, contact Customer Service at TRBONspargo.com or 877 -585 -6006 from 8:30AM 5:OOPM Eastern Time. Closed weekends and
U.S. holidays.
Visit www.TRB.org /Annua[Meeting for more Annual Meeting information. We look forward to seeing you in January!
https: show. jspargo .com /irb2Oi 2 /change /receipt. asp ?idpeopie 304427 &hid= 5DD719710... H/1/2011
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Mike McBride
Purchase Order No.
Engineering Department
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
n/a n/a Transportation Research Board Meeting $398.60
January 22 -26 2012; Washington DC
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
—Mike MCRridp- IN SUM OF
Engineering Department
jjg, U0
ON ACCOUNT OF APPROPRIATION FOR
Department of Engineering
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
n/a 22004343002 $398.60 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
Signature
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund