179912 11/24/2009 CITY OF CARMEL, INDIANA VENDOR: 361015 Page 1 of 1
ONE CIVIC SQUARE RACHEL BOONE
CARMEL, INDIANA 46032 1020 KESSLER BLVD E DR CHECK AMOUNT: $431.45
INDPLS IN 46220
CHECK NUMBER: 179912
CHECK DATE: 11/24/2009
DEPARTMENT ACCOUNT PO N UMBER INVOICE NUMBE AMOUNT DESCRIP
1192 4343001 86.00 TRAVEL FEES EXPENSE
1192 4343004 225.00 TRAVEL PER DIEMS
2192 4357002 120.45 EXTERNAL TRAINING FEE
t'.
CITY OF CARMEL Expense Report (required for all travel expenses)
/MD 100'
EMPLOYEE NAME: Rachel Boone DEPARTURE DATE: 11/10/2009 TIME: 6:00 PM
DEPARTMENT: DOCS P &Z RETURN DATE: 11/14/2009 TIME: 3:30 AM PM
REASON FOR TRAVEL: Green Build Conference DESTINATION CITY: Phoenix, AZ
EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT _x_ TRAVEL PER DIEM _x_
Date Transportation Gas/Tolls/ Lodging Meals
Misc. Total
Air -fare Car Rental Other Parking g g Breakfast Lunch Dinner Snacks Per Diem
$0.00
11/10/09 $25.00 $30.00 $55.00
11/11/09 1 $65.00 $65.00
11/12/09 $65.00 $120.45 $185.45
11/13/09 $65.00 $65.00
11/14/09 $25.00 $36.00 (O 5, uv $61.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
n� $0.00
$0.00
0.00
Total $50.001 $0.001 $0.001 $36.001 $0.001 $0.00 $0.00 $0.001 $0.00 $225. $120.45
i
DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget.
Date:
Director Signature:
City of Carmel Form ER06 Revision Date 11/18/2009 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, If applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $65 for out -of -state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of $_431.45_, such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and
2) Return all unused funds to the office of the Clerk- Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form ER06 Revision Date 11/18/2009 Page 2
Page I of 3
Boone, Rachel M.
From: Kyle Keesling [kyle.keesling@gmail.com]
Sent: Tuesday, September 15, 2009 5:39 PM
To: Boone, Rachel M.
Subject: Fwd: Travel Document Phoenix 11/10/09
-Kyle
Sent from my Whone
Begin fonvarded message:
From: OrbitzTLC <travel ereare (orb itz. coni
Date: September l5, 2009 5:29:08 PM EDT
To: "Kyle R. Keesling" le.keesli ig f�frnlail Corn>
Subject: Travel Document Phoenix 11/10/09
0�_
Your Travel Document
Hello Kyle, September 15, 2009
Thanks for traveling with Orbitz. This e-mail confirms the ficket number(s) issued Get E-mail Updates
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Ticket Information
OrbitzTLCsm Alerts
Passenger(s): KYLE KEESLING.
RACHEL BOONE Flight status alerts are set up for the
following people.
US Airways record locator: B6LQS8
Ticket type requested: electronic (e-ticket) Kyle Keesling
Orbitz record locator: AP8001 01 B6LQS8MH ZV?7L4J2S_5@2t_t4d_npt
Airline ticket number(s): 03774408919190, 03774408919186 Text message
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Tuesday, November 10, 2009 L
US Airways 265 rn ne
Indianapolis International (IND) to Phoenix Sky Harbor Ind (PHX) Great rates
Departure (IND): November 10, 6:00 PM EST (evening) Click for car, hotel and attractions
Arrival (PHX): November 10, 8:06 PM MST (evening) services rates in Phoenix
9/16/2009
Page 2 of 3
Class: Economy
Add acar
Seat: 20A, 20B I Seats are confirmed vlevv/cha,ngri,seats
View the latest airport conditions at: IND. I F
Add a hotel
Saturday, November 14, 2009
US Airways 460
Phoenix Sky Harbor Intl (PHX) to Indianapolis International (IND) Add Attractions
Services
Departure (PHX): November 14, 9:55 AM MST (morning)
Arrival (IND): November 14. 3:22 PM EST (afternoon)
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Class: Economy Ticket
Seat: 14C. 18C I Seats are confirmed view seat I!; Protector
View the latest airport conditions at: PHX I IND
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Cost and billing summary
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Billing Information
Credit card holder's name: RACHEL BOONE
Credit card type: MasterCard
Credit card number: x)cxxxxxxxxxx2707
Address:
1020 KESSLER BLVD. E. DR.
INDIANAPOLIS. IN 46220
United States
E-mail: I le. e s1h g@gr11,9iIcujp
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9/16/2009
Citi® Credit Cards Account Activity Page I of 2
Account Activity
Use the menus below your card summary to sort your account activity or to search for a specific purchase or credit.
Citi PremierPass Card Download r You Statement
Current Balance Minimum Payment Due Payment Due Nov. 26, 2009
doom $0.00
Late Payment Warning
Statement Balancr 11/03/09 Available Revolving Credit R.egucst
Line i P.aAerl Letters
Next Statement Date: Dec. 3, 2009
Activity Since Last Statement Total Revolving Credit Line
Payments /Adjustments /Credits V MLIEW Last Payment Date Nov. 9, 2009
6ThaokYau1
Purchases Last Payment Amount t
Earned Points i1
Cash Advances $0.00
Amount Past Due $0.00
View /Edit Online Payments 2,657
See Details
Rggu..est a...C..ry.d..it_�ne
Increas
View your Paperless Letters online in the Document_C....e..nter
Cjeate_a._Report
View All Account Activity
Select Time Period: Transaction Type:
Recent Last Statement All Transactions
Activity Since Fast Statement
Sale Date. Description Amount
i
11/15/2009 CASBA BAR INDIANAPOLIS IN dillum
11/14/2009 TCBY /CINNABON 30032QPS PHOENIX AZ
11/14/2009 JPI INDY AIRPORT CPS INDIANAPOLIS IN
11/14/2009 HOTBOX PIZZA BR INDIANAPOLIS IN
11/14/2009 USAIRWAY03723696692365 PHOENIX AZ $25.00
11/14/2009 INDIANAPOLIS A66800QPS INDIANAPOLIS IN $36.00
11/13/2009 CROWNE PLAZA PHNIX AIR PHOENIX AZ
11/13/2009 HOWL AT THE MOON SCOTTSDALE AZ
11/13/2009 STOUDEMIRES PHOENIX AZ
11/13/2009 ARIZONA BEACH COMPANY PHOENIX AZ
50 free prints at Snapfish
11/13/2009 TAVERN ON MILL TEMPE AZ
11/13/2009 Z TEJAS SCOTTSDALE #10 SCOTTSDALE AZ
11/13/2009 YARD HOUSE SCOTTSDL LL SCOTTSDALE AZ
11/12/2009 CROWNE PLAZA PHNIX AIR PHOENIX AZ
11/12/2009 THE LIBRARY SCOTTSDALE AZ S!
11/12/2009 SEAMUS MCCAFFREY'S PHOENIX AZ
11/12/2009 ARAMARK PHOENIX CONQ06 PHOENIX AZ
https: /www.accountonline -com/ cards/ svc/ AccountActivity.do ?accountIndcx =2707 11/17/2'009
CitiOR Credit Cards Account Activity Page 2 of 2
11/12/2009 BREAKPOINT BOOKS MOR MOUNT DORA FL $120.45
Free Delivery at Barnes and Noble.com on orders over $25. Click for
Details!
11/11/2009 CROWNE PLAZA PHNIX AIR PHOENIX AZ
11/11/2009 TVM 44TH ST/WSHGTN -ARP PHOENIX AZ 3
11/11/2009 MI AMIGOS ARIZONA CNTR PHOENIX AZ
11/11/2009 US GREEN BLDG COUNCIL 202 8287422 DC
11/10/2009 USAIRWAY03723692814741 INDIANAPOLIS IN $25.00
11/10/2009 CHAMPS INDIANAPOLIS IN
11/09/2009 SHELL OIL 574421101QPS CARMEL IN
11/07/2009 CLADDAGH IRISH PUB #5 INDIANAPOLIS IN
11/07/2009 ELECTRONIC PAYMENT -THANK YOU
11/05/2009 NEIGHBORHOOD VET ANIMA INDIANAPOLIS IN
11/02/2009 HOBBY -LOBBY #0182 CARMEL IN
11/02/2009 HOBBY -LOBBY #0182 CARMEL IN
Last Statement Activity
11/03/2009 WEIGHTWATCHERS.COM 8009574293 NY
11/03/2009 PURCHASES`FINANCE CHARGE'PERIODIC RATE
11/02/2009 KOHL'S #0107 INDIANAPOLIS IN
10% off perfumes at FragranceNet.com
11/01/2009 ICE LOUNGE INDIANAPOLIS IN
10/31/2009 KOHL'S #0107 INDIANAPOLIS IN
10/30/2009 HOBBY -LOBBY #0182 CARMEL IN
10/29/2009 ELECTRONIC PAYMENT-THANK YOU
10/29/2009 RICH OIL 06096 641 INDIANAPOLIS IN
10/29/2009 RACK ROOM SHOES #0578 NOBLESVILLE IN
10/28/2009 TARGET 00010637 CARMEL IN
10/28/2009 LA FITNESS 08006002540 CA dim
10/28/2009 LA FITNESS 08006002540 CA
10/24/2009 ELECTRONIC PAYMENT-THANK YOU dEW
10/24/2009 MULBERRY COTTAGE NASHVILLE IN
10/20/2009 ELECTRONIC PAYMENT-1 HANK YOU
10/16/2009 I __1.ECTRONIC PAYMENT -THANK YOU team
10/14/2009 ELECTRONIC PAYMENT -THANK YOU
10/14/2009 PROGRESSIVE INS 800 888 -7767 Ol l
10/13/2009 TARGET 00023911 INDIANAPOLIS IN 1�
10/12/2009 PROGRESSIVE INS 800 888 -7764 OH
10/06/2009 PP12PASS.COM 06505939119 CA OEM
10/03/2009 WEIGHTWATCHERS.COM 8009574293 NY
Total Activity This amount may be different than
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payments, credits and other activity
since your last statement.
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https: /www. accountonline.com/ cards/ svc/ AccountActivity.do ?accountlndex =2707 11/17/2009
Greenbuild 2009 Schedule Page I of 2
R: E E N BU L D"
IH T E R AT I O N 4L C0 NF ERE it CE AND Ex P
=J ES TI NAT10N SPEAKERS FD JCaT10N =XF, SPONSORS TCURS EV�MT_, ss_h lL_
Tuesday, Nov 10 3 v j N ovember 11 -13, 2009
7:00am- 8:00pm Registration Open 9 hoenix, Arizona
Greenbuild pricing,
8:30am 5:00pm Full Day LEED Workshops registration, housing)
9:00am 5:30pm World Green Building Council International Congress Log into Y our account»
1:00pm 5:0010m Green Builtling Joo Falr Greenbuild HOUSin
eg
T
Customer,Servfc
1 1:00am 5:00 m USGBC Chapter Forum
Hours are 8 30am "5;0 Opm EST
5:30pm 8:00pm Grand Opening of the Exhibit Hall
Toll Free
(866) 229-3
WeClrleSday NOV "ember y 1 support�hausinggrbld,org
7:00am 8:00am Continental Breakfast
Do a
wnlod the
8:00am 11:00am Off Site Educational Sessions Greenbuild 2009
Pre= con #erence Guide„
8:30am- 1 0:00am Educational Sessions
3� GREENBUILOr
9:00am 5:30pm Exhibit Hall
11:30am 1:00pm Lunch
12:30pm 1:30pm Specialty Updates
s
q.
1:00pm 4:00pm 'Off -Site Educational Sessions
2:00pm 3:30pm Educational Sessions
2:00pm 5:00pm ="Greenbuild Salon
2oi)9
4:00pm 5:30pm Educational Sessions GREENBUIlQ
j t Y�Restdenual'Summit
6:00pm 9:00pm OpemngPlenary,Celebration LEARNAtORE'ANOREBISTERTOOAY!
Sponsored'by Kohler
This' years multi -day Summit will
'Subject to change feature an opening general session
with KB Home CEO Jeff Mezger,
Bensonwood Homes company
steward Tedd Benson, and
Thursd 12 4 "Renovation Nation" host Steve
Thomas.
7:00am 8:00am Continental Breakfast
Learn More
8:00am 9:00pm G eenbwld 2009 Residential Summit
8:00am 1 1:00am Off-Si e'Educational Sessions
8:30am 10:00am Educational Sessions Search
9:00am 5:30pm Exhibit Hall
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Greenbuild 2009 Schedule Page 2 of 2
11:30am 1:00pm Lunch
12:30pm 1:30pm Specialty Updates
1:00pm 4:00pm Off-Site Educational Sessions
2:00pm 3:30prn Educational Sessions
2:00 prin 5:00 pm Greenbuild Salon
4:00pm 5:30pm Educational Sessions
7:00pm 1 0:00pm USGBC Hanley Award Dinner
6:00am 7:30am Sunrise Hike'
8:00am 9:00am Continental Breakfast
8:30am 10:00am Educational Sessions
8:30am 10:30am Greenbuild 2009 Residential Summit
D Copyright 2006 U.S. Green B.ilding C.-Cit.
A ll Rights Re,e,v d.
8:30am 1 0:00am Building Performance. Initiative Summit
10:30am Noon Closing Plenary:.'
7
1:00pm 5:00pm jiiffipe Town Lake Bike
1:001)m 4:00pm
AdVarhcbcl.Camelback Mountain:Hike*
3,
-7-
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Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
11/08/09 Parking fees Greenbuild $36.00
11/08/09 Luggage costs Greenbuild $50.00
11/18/09 Books Greenbuild $120.45
11/18/09 Rachel Per Diem Greenbuild $225.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer
VOUCHER NO. WARRANT N
ALLOWED 20
Rachel Boone rt.
IN SUM OF
do One Civic Square
Carmel, IN 46032
1 1 431-45
1�t"'gS
ON ACCOUNT OF APPROPRIATION FOR
Carmel DOCS Department
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members
1192 43- 430.01 $36.00 1 hereby certify that the attached invoice(s), or
1192 43 430.01 $50.00
bills) is (are) true and correct and that the
1192 43 570.02 $120.45
materials or services itemized thereon for
1192 43 430.04 $2 25 00
which charge is made were ordered and
c. 9
received except
Friday, November 20, 2009
D rec
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
NT B 1 C S M
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352 3133- 1656
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Indi,inapolis, IN 462
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D7XNBF /US 10NOV09 BF28D94K E— TICKET RECEIPT
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'FARE USD 25.00 DOCUMENT NUMBER 0372369281474
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TAX NO CASH VALUE THANK YOU FOR FLYING
TOTALUSD 25.00 I US AIRWAYS
c Passenger's Full Name:
Last Fast Middle Name or Initial
.st dX� Dear Customer/ FstimadoCliente:
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c Favorde proveer la siguiente informaci n dealun familier/contacto.
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Name Nombre:
(Must not be tavelingwithyou today. Que no este viajando con usted hoy.)
4° a °p Phone/ Telefono:
3 I (Include country code, area code& number. /ncluyael area delpais,ciudadynumero.)
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c r 3 International Documentation Checklist (robe completed byUSAinvaysAgentonl y.)
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4 v Destination Country: Customer's Nationality:
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8 i Passport Required: Yes// No// Expiration:
VIII y Valid Visa Required: Yes// No// If no, ID used:
VisaWaiverApplicanh Yes// No// Expiration
u] j Tourist Card Issued- Yes// No// VerifyFotms.
j TIMATIC Used MFA) Yesl/ No// For (Country)
US AIRWAYS 19 U-S AIRWAYS
E8YN83 /US 14NOV09 BF180CB6 E TICKET RECEIPT
KEESLING /KYLE ARRIVAL FI;'.OM TO
1000A EXCESS BAG FBC US 9957 Y 14NOV 1130A FEE FEE EBC FEE
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FP CA 2707/` "/54291P /FC BAGGAGE FEE (1B) 01 0025 (2B) 00 I
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7 AX US .00
NO CASH VALUE TWAK YOU FOR FLYING
TOl ALUSD 25.00 i US AIRWAYS
c Passenger's Full Name:
LO Last First Middle Name or Initial
Dear Customer /FstimadoCliente:
ea Thanky ou for taking a moment to provide optional contact information.
Favorde proveer ta siguiente informaci n de alun familier/contacto.
3 .d Name Nombre:
uZ a (Must not be traveling with you today. Que no este viajando con usted hoy.)
Phone Telefono:
(Include country code, area code number. Incluya el area del pals, cittdad y name%)
h This information is only retained for 24 hours. Fsta infotmacioon es retenida unicamente por24 horas.
c c international Documentation Checklist (robe completed by US AirwaysAgentonly.)
8 U!5: j Destination Country: Customer's Nationality:
Passport Required: Yes// No// Expiration:
I I III H Valid Visa Required: Yes// No// If no, ID used:
Visa WaiverApplicant: Yes// No// Expiration
SP
8 d I Tourist Card Issued. Yes// No// VerifyFotms.
a I TIMATIC Used WFA) Yes// No// For. (Country)