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Home My WebLink About205671 01/25/2012 CITY OF CARMEL, INDIANA VENDOR: 065950 Page 1 of 1 ONE CIVIC SQUARE DIANA CORDRAY CHECK AMOUNT: $481.96 CARMEL, INDIANA 46032 11843 STONEY BAY CIRCLE CARMEL IN 46033 -9501 CHECK NUMBER: 205671 CHECK DATE: 1/25/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 101 5023990 26.64 SBA CALLED MEETING 1701 R4343004 26032 455.32 IACT CONFERENCE EXPEN Prescribed by State Board of Accounts General Form No. 101 (1955) /J MILEAGE CLAIM ma y TO DR. (Governmental Unit) l r� >Pa On Account of Appropriation No. for (Office, Board, Department or Institution) DATE FROM FROM TO ODOMETER READING* NATURE OF BUSINESS AUTO MILES MILEAGE S45-6 20 Point Point Start f iniA I TRAVELED PER pez d Ui 11 0l+ r U. ru ,G�'G i utl -►rur� :SD b 1 C It s-/S no /L Auto License No. TOTALS 27 Q SPEEDOMETER READING columns are to be used only when distance between points cannot be determined by fixed mileage or official highway map. Pursuant to the provisions and penalties of Chapter 155, Acts 1953, 1 hereby certify that the foregoing account is just and correct, that the amount claimed legally due, after allowin st credits, and that no part of the same has been paid. Date Clcam No. Warrant No. 1 have examined the within claim and hereby certify as follows: IN FAVOR OF That it is in proper form; W U 1 V That it is duly authenticated as required by law; That it is based upon statutory authority; Z That it is apparently correct t incorrect On Account of Appropriation N (6 l Lo, �r U AAPP� 07 to g Disbursing Officer T 0� Allowed 20 F k n o in the sum of e (D x� N (D (Board or Commission) O ro FILED Q CD o �C 0(D _ch (D (Official Title) O M R 5 CITY OF CAR[MEL Expense Report (required for all travel expenses) �N61ANP. EXHIBIT A EMPLOYEE NAME: 1 6 CJ DEPARTURE DATE: i TIME: Q AM PM DEPARTMENT: a l Wz /v SU RETURN DATE: TIME: 3. /r AM M REASON FOR TRAVEL: �c7 C6 co ee DESTINATION CITY: EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM Transportation Gas /Tolls! Meals Date Tips Parkin Lodging Misc. Total Taxi Ti s Luggage g Breakfast Lunch Dinner Snacks Per Diem At Total rb e6 DIRECTOR'S STATEMEN I hereby affirm t at all expenses listed conform to the City's travel policy and are within my department's appropriated bud t. Director Signature: Date: V City of Carmel Form ER06 Revision Date 3/18/2009 Page 1 The Westin Indianapolis 50 South Capitol Avenue Indianapolis, IN 46204 United States Tel: 3172628100 Fax: 3172313928 678 Diana Cordray Page Number 1 Invoice Nbr: 178940 11843 Stoney Bay Cir Guest Number: 856625 Arrive Date: 09- JAN -12 09:23 Carmel, IN 46033 -9501 Folio ID EX -A Depart Date: 11- JAN -12 No. Of Guest: 1 Email: DIANA_CORDRAY @YAHOO.COM Room Number 1236 IAA08A Iact Newly Elected Of Room Rate 91.00 Club Account: SPG A549316366 information Invoice Westin Indianapolis 11- JAN -12 03:42 EHAWK Date Reference Description Amount 09- JAN -12 RT1236 Room Chrg Grp Association 91.00 09- JAN -12 RT1236 Sales Tax 6.37 09- JAN -12 RT1236 County Innkeeper's Tax 9.10 09- JAN -12 RT1236 Valet Parking 60 ��t'c�ir�cti 10- JAN -12 RT1236 Room Chrg Grp Association 91.00 10- JAN -12 RT1236 Sales Tax 6.37 10- JAN -12 RT1236 County Innkeeper's Tax 9.10 10- JAN -12 RT1236 Valet Parking d 0 6 32--n 11- JAN -12 276.94 Balance 0.00 For your convenience, we have prepared this zero balance folio indicating a $0 balance on your account. Please be advised that any charges not reflected on this folio will be charged to the credit card on file with the hotel. While this folio reflects a $0 balance, your credit card may not be charged until after your departure. You are ultimately responsible for paying all of your folio charges in full_ As a Starwood Preferred Guest you have earned at least 0 Starpoints for this visit A549316366 AFFIDAVIT FOR EXPENSES I, Diana L. Cordray, incurred expenses while traveling to the IACT conference in Indianapolis, IN. I do not have a receipt for bellman tips_(S5.00). c Diana L. Cordr Clerk Treasurer January 19, 2012 STATE OF INDIANA r; AN EQUAL OPPORTUNITY EMPLOYER STATE BOARD OF ACCOUNTS 302 WEST WASHINGTON STREET ROOM F-418 INDIANAPOLIS, INDIANA 46204 -2759 Telephone: (317) 232 -2513 Fax: (317) 232-4711 Web Site: �."vxv.in.govlsboa CERTIFICATE I hereby certify that Diana L. Cordray, IAMC, Clerk- Treasurer, City of Carmel, Indiana attended a meeting for City Clerks, City Controllers and City and Town Clerk- Treasurers in Indianapolis, Indiana, on January 9, 2012, called by the State Examiner, pursuant to IC 5- 11 -14, and is entitled to mileage at a rate per mile determined by the city or town council to the person furnishing the conveyance, for each mi a necessarily traveled to the place of the meeting and return, as provided by law Reimbursement for lodging is also authorized for the night preceding the meeting date for those residing fifty (50) miles or farther from the meeting location in an amount not to exceed the hotel's single room rate. Reimbursement for meals purchased while attending the meeting in an amount determined by the city or town council is also authorized. Sincerely, r' Bruce A. Hartman, CPA State Examiner (This certificate is to be attached to an accounts payable voucher and filed in the Controller's or Clerk Treasurer's office for payment from the General Fund in the same manner as other claims. No appropriation is required for payment of the expense.) r IACT NEWLY ELECTED OFFICIALS TRAINING NEWLY ELECTED CLERK TREASURERS WORKSHOP JANUARY g, 2012 THE WESTIN, INDIANAPOLIS AGENDA 8:3o a.m. Registration 9:3o a.m. Welcome Opening Remarks Bruce Hartman, CPA, State Examiner, State Board ofAccounts Matthew C. Greller, Executive Director CEO, IACT Kay Brown, Clerk- Treasurer, Remington and President, Indiana League of Municipal Clerks and Treasurers 9:45 a.m. Orientation to the Office of Clerk- Treasurer Charlie Pride, Supervisor of Cities and Towns Audits, State Board ofAccounts This session will cover some of the basics of the office of clerk- treasurer including oaths and surety bonding requirements, powers and duties of the clerk and clerk treasurer, ordinances, and the Open Door Law. 10:4.5 a.m. Break 11:oo a.m. The Role of the Department of Local Government Finance (DLGF) Brian Bailey, Commissioner, DLGF Dan Jones, Assistant Director, Budget Division, DLGF The Department reviews municipal budgets and other local financial transactions for compliance with state law. Department representatives will discuss Gateway, the electronic system that municipalities use for submitting reports, and the key required reports and deadlines for cities and towns. There will also be an overview of the budget process for municipalities. 12:00 P.M. Lunch 1:00 p.m. Important Topics for Clerk- Treasurers Charlie Pride, Supervisor of Cities and Towns Audits, State Board of Accounts Todd Austin, Supervisor of Utilities and Special District Audits, State Board of Accounts This session will cover the processing of claims, salaries, benefits, and payroll administration, purchasing and public construction requirements, and internal controls. 2:00 P.M. Break 2 :15 p.m. More Important Topics for Clerk- Treasurers Charlie Pride, Supervisor of Cities and Towns Audits, State Board of Accounts Todd Austin, Supervisor of Utilities and Special District Audits, State Board of Accounts This session will cover the Access to Public Records Act, including the maintenance and retention of public records. 3 :30 p.m. Questions and Answers Charlie Pride, Supervisor of Cities and Towns Audits, State Board of Accounts Todd Austin, Supervisor of Utilities and Special District Audits, State Board of Accounts 4:00 p.m. Adjourn a c �v Tuesday January10 Sol rg 4 SR i ,k tl g, k ;P rj Y3 �xs''.��1'��'t `w� gg:% IM Zi 9 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) L III b. Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 I IN SUM OF ON ACCOUNT OF APPROPRIATION FOR Board Members Pots or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. ss I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except A 20 P Signature Cost distribution ledger classification if Title claim paid motor vehicle highway fund