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Home My WebLink AboutBPW-01-18-12 4 44l..`.0'.. t y'.....c.. (t City of C.Irmel .4.z...i 0 ii 0 0 000 Office of the Clerk-Treasurer 1 N .Alk, I E 4 11:' BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JANUARY 18 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JANUARY 18, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 0 r c444,z4 f el 6 p!, p pi �o 10 Boar o lic orks an 1 a e eetmg OOP Office of the AGENDA Clerk Treasurer Wednesday, January 18, 2012 —10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the January 4, 2011 Regular Meeting 2. BID /QUOTES OPENING AND AWARDS a. Bid Award for the Bray Homestead Wetland Mitigation; Rust Construction; ($76,444.00); This was the lowest responsible bid; Mike McBride, City Engineer 3. CONTRACTS a. Request for Purchase of Goods and Services; Additional Service #4; United Consulting; ($259,000.00); Illinois Street Extension; Design Phase 3; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Contract Renewal; Centex Phone Lines; Dave Huffman, Street Commissioner c. Request for Purchase of Goods and Services; Steven Lloyd; ($15,000.00); Indigent Defense Services; Judge Brian Poindexter, Carmel City Court d. Request for Purchase of Goods and Services; Morphey Construction; ($148,496.00); Street Lighting and Intersection Improvements; Mike McBride, City Engineer e. Request for Purchase of Goods and Services; Change Order #3; Towne Road; (Increase 564,152.89); Calumet Civil Contractors; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Change Order #4; Towne Road; (Increase $70,559.49); Calumet Civil Contractors; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Change Order #4; Hagan -Burke Trail; (Increase $5,724.23); Calumet Civil Contractors; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Change Order #8; Keystone Parkway at 116 Street /Carmel Drive; (Increase $220,078.56); Rieth Riley; Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 4. USE OF CITY FACILITIES /STREETS a. Request to use Caucus Room; Meeting; Various dates; Central Indiana Dance Ensemble b. Request to Use Japanese Garden; Koi Show; June 14 -17, 2012; 9:00 a.m. to 8:00 p.m.; ZNA Koi Association c. Request to Use Gazebo and Common Area; Wedding; Rehearsal September 28, 2012; 5:00 p.m.; Wedding September 29, 2012; 8:00 a.m. to 8:00 p.m.; Brian Martin d. Request to Use Gazebo, Common Area, Japanese Garden and Center Green; Wedding; Rehearsal August 31, 2012; 3:00 p.m.- 7:00 p.m.; Wedding September 1, 2012; 10:00 a.m. to 3:00 p.m.; Ashleigh Finley 5. OTHER a. Remains tabled 1/4/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Remains tabled 1/4/12; TABLED 11/16/11; Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way; Tom Behringer, HOA President c. Request for Street Opening; The Sanctuary at 116 Section 1, 2A Mike McBride, City Engineer d. Request for Lane Closure Lane Closure- 136 (Smokey Row); Shirley Hunter, Duke Energy e. Request for Lane Restrictions/Pathway Closures /Alley Closure; Jason Kennan, Duke Energy f. Request for Lane Closure 106 Street and Westfield Blvd.; Ron Booher, Duke Energy g. Request for Variance; 440 1 Avenue NE; Richard and Diane Habeggar h. Request for Variance; Garage Addition in Floodplain; Roger Ward, Roger Ward Engineering i. Request for Variance; Tom Wood Jaguar; 4620 East 96 Street; Roger Ward, Roger Ward Engineering 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING 1 1VIINUTES WEDNESDAY, JANUARY 18, 2011 -10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the January 4, 2011 Regular Meeting approved 2 0. BID /QUOTE OPENINGS AND AWARDS Bid Award for the Bray Homestead Wetland Mitigation; Rust Construction; (576,444.00); This was the lowest responsible bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. CONTRACTS Request for Purchase of Goods and Services; Additional Service #4; United Consulting; ($259, 000.00); Illinois Street Extension; Design Phase 3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Contract Renewal; Centex Phone Lines; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Steven Lloyd; ($15,000.00); Indigent Defense Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Morphey Construction; ($148,496.00); Street Lighting and Intersection Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order #3; Towne Road; (Increase S64,152.89); Calumet Civil Contractors; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order #4; Towne Road, (Increase $70,559.49); Calumet Civil Contractors; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order #4; Hagan -Burke Trail; (Increase $5,724.23); Calumet Civil Contractors; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Change Order #8; Keystone Parkway at 116 Street /Carmel Drive; (Increase $220,078.56); Rieth- Riley; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. USE OF CITY FACILITIES /STREETS Request to use Caucus Room; Meeting; Various dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Japanese Garden; Koi Show; June 14 -17, 2012; 9:00 a.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Gazebo and Common Area; Wedding; Rehearsal September 28, 2012; 3:00 p.m.; Wedding September 29, 2012; 8:00 a.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Gazebo, Common Area, Japanese Garden and Center Green; Wedding; Rehearsal August 31, 2012; 3:00 p.m.- 7:00 p.m.; Wedding September 1, 2012; 10:00 a.m. to 6:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. OTHER 12/21/11 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon 12/21/11 REMAINS TABLED: Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way. Request for Street Opening; The Sanctuary at 116 Section 1, 2A Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Lane Closure Lane Closure- 136 (Smokey Row); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Lane Restrictions /Pathway Closures /Alley Closure; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Lane Closure 106 Street and Westfield Blvd.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Variance; 440 1 Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Variance; Garage Addition in Floodplain; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Variance; Tom Wood Jaguar; 4620 East 96 Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:06 a.m. t i 0 'Diana L. Corsriy, IAMC Clerk Treasurer Approved d- Mayor Tmes Brainard ATTEST: or Diana L. Cordray, 'AMC Clerk Treasurer