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Home My WebLink About177699 09/29/2009 CITY OF CARMEL, INDIANA VENDOR: 129401 Page 1 of I ONE CIVIC SQUARE MICHAEL HOLLIBAUGH CHECK AMOUNT: $433.00 CARMEL, INDIANA 46032 CARMEL IN 46032 CHECK NUMBER: 177699 CHECK DATE: 9/29/2009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 4343004 433.00 TRAVEL PER DIEMS Page 1 of 1 Sheeks, Cindy L From: Hollibaugh, Mike P (1 nt: Tuesday, October 06, 2009 2:52 PM 1 1 0: Sheeks, Cindy L Cc: Stewart, Lisa M Subject: chicago travel Hi Cindy Lisa mentioned you were looking for back up for the day in between BusCon and the ASLA meeting while in Chicago last month. That day started early because I had to stop by CTA headquarters to get my week transit pass. When I paid for the transit pass at O'hare the day before (9/16), the machine only issued a receipt. The attendant told me I'd need to get that squared away with headquarters. Which I was able to do the following morning. I had originally scheduled to meet the morning of 9/17 with Karyn Robles (Ryg) who used to work for us but is now the chief transportation planner for Naperville. The meeting was to learn what they have going in Naperville, find out what she is doing, meet with the planning staff, and see some of the highlights in town. The CTA experience to get my pass took longer than I hoped, which resulted in me missing the early train Metra) which left at 8:20. 1 thought it was possible to piece together a trip using the CTA rail and PACE bus service which is the suburban bus service, so I headed west on the greenline. I was able to get as far as Cicero, but had to cancel the meeting because I was not able to catch a bus that would get me to Naperville, and back, in time for a 2:00 conference call with our SmartCode consultants, Adrienne, John Molitor and me. o, I took the CTA back, bought some lunch, went back to the hotel and worked until the SmartCode call 2:00, which lasted 2 hours plus. up If you need additional specific info, such as phone or email records please let me know. If you want to call Karyn to verify the meeting and conversations related to, her phone number is 1 630 420 6070 (or email roblesk(a)naperville.il.us Also, if you would like, I still have the Metra ticket (for the missed train, which did not get charged to the city). Hope this helps. Mike H. 10/6/2009 BusCon Convention, Navy Pier, Chicago, Illinois, September 15-16, 2009 Page I of 2 P&1 FEE, U_�OUYLG:'U September 15-16, 2009 Navy Pier, Chicago, Illinois Conference Program BusCon 2009 Schedule at a Glance (subject to a Home At-A-Glance change) Session Descriptions Click here for 2009's full conference descriptions. Speakers Speaker FAQ Monday, September 14 1 Advisory Board List New Product Listing 10:00am 5:00pm Registration Open at Navy Pier University Transit Track Request More Info Badge Holder Pick-Up at The Email a Colleague/Friend 2:00pm 6:00pm Hyatt Regency Chicago Welcome Reception at The Hyatt Regency Chicago 5:30pm 7:00pm RAE 1, sponsored by Tuesday, September 15 7:30am 6:00pm Registration Open at Navy Pier 8:00am 8:30am Continental Breakfast 8:30am 12:00pm BusCon Seminars 12:00pm 5:00pm Exhibit Hall Open Lunch in Exhibit Hall Foyer 12:00pm 2:00pm Sponsored by Evening Networking Reception 6:00prn 8:00prn Sponsored by Wednesday, September 16 Registration Open at Navy Pier Free Luggage Check 7:30am 2:00pm h7ZK7Wz Sponsored by Buffet Breakfast and Keynote Presentation 8:00am 10:00am Breakfast served from 8:00am I :00a m and presentation will begin promptly at 9:00am. 10:00am 2:00pm Exhibit Hall Open http://www.busconexpo.com/t 10/2/2009 BusCon Convention, Navy Pier, Chicago, Illinois, September 15 -16, 2009 Page 2 of 2 Lunch in Exhibit Hall Foyer 12:00pm 1:30pm Sponsored by 1:00pm 2:00prn Dessert in Exhibit Hall Sponsored by O ffil Show Sponsors Lead Sponsor a_I I Li' Host Dealer BestBusSsln.tam General Show Sponsors Root and Comrncrcial E ®I I+ ii7Y�7b4/c.� ra cv TRANS /7 EOl//PAIENT BUSFCOMKLIMIk ATIOHAI Association Sponsors ltd ILLL'0I" CHICAGOLAND LI \Iol•5I�h; S HISTORICAL BUS MUSEUM utrtowanoN�C mss L73 BUtlertetlB 1S10017N AMERICAN BUS ►SSOCIATION MOTOR COACH OROBn, INC. WISCONSIN NaOp�Y tiigltigAUpppm Motorcoach Association Lead Media Sponsor eltro MAGAZINE Media Sponsors COPYRIGHT 2009 BusCon Convention. ALL RIGHTS RESERVED. Produced by Botd Business Me dia. http:// www.busconexpo.com/t_inside.cfm ?action= confprog 10/2/2009 2009,ASLA Annual Meeting EXPO Page I of' I RS Feeds Medr4 Contact iNEHlt.AN tiOl It f S Of t3sYII� 20 s� tAVU'.t.API: ARtfftlttl :itTt t 1L'�'i ilCr Caw "`:.ate w 7. 2009 ASLA Annual Meeting Expo September 18 21. 2009 Lakeside Center at McCormick Place CHICAGO REGISTER CONTINUING EDUCATION SCHEDULE EXPO HOTEL /TRAVEL. SPEAKERS SPONSORS MEETING SUSTAINA81UTY Register Online Regutralton Form Fecs START ��C�`{�: IK'.�"�` Confirmation PIMSH logo., kelp Confirmation Thank you for registering. Please print this page for your records. A cnmplele list of registered attendees under vour contact is below. Registrant to Reg Type First Name Lax Name Lie- Cnnhrmannn letter 6863 _P Michael Hollihaugh I'he registration process is complete. To log out of this session. click Logout below. Lpgoul P2009 American Sodew 636 live Street. NW of Lnnclsrape Aid ects Washington, DC 1 0001 All Rights Reserved 9 Registration Into: 888 -999 -1752 Terms of Use EXPO Sales: 202- 898 -2444 General; 202 898 -1163 Please contact Customer S.rvvice at 301 0-4 -S2.13 or 866 220 -3691 0, +mad ASIAattenden;r„tpurent- mt.cnrn mth questions If you have any technical diNiculues with this site, please click her EV6 tx littps: /registr• ation .experient- inc.com /SliowASLO91/ Common /Payment/PaylnentForm.aspx 8/20/2009 2009. ASLA Annual Meeting EXPO Page 2 of 2 Code De3CrI.Pt10n Qry. Unit S Total S REG Registration I 5610.00 5610.00 Total Registration fees. $610.00 Total Registration Paid: 5610.00 Current Balance: 50.00 Payment History Date Type Method Payor (Account!Check p1 Amount 08!2012009 PAY Yrsa Michael P. Ifollibaugh (4264 4637) 5610.00 Date Type Method Description Applied 0812012009 PAY Alfocatinn Michael Hollibaugh's Registration (5610.00f Totals: ($610.00) The reglstratron process is complete. To log out of this session. click Logout below. Logoul i "2009 American Society 636 Eye Street. NW of Landscape Architects Washington. DC 20001 All Rights Reserved Regrslration Into 888 -999 -2752 T'e rms of Use f:XPO Tales :02-898 2441 Ce—M. 202 -895 -1 185 a� Please cnntacl Cur.tomer Servrr+ at 'Tin 69.1 -5233 nr 86(` 229-3691 or email ASIAaUendee-a•apenont -mc cum with questions It you have any technical difficulties with this site. please click here. Even https: registration .experient- inc.coin /ShowASL09 I /Attendee /Conf rrnation.aspx 8/20/2004 2009 ASLA -Annual Meeting EXPO Page I of 2 RS F,e.d, Media Contact 2009 ASLA Annual Meeting Expo September 18 21, 2009 Lakeside Center at McCormick Place CHICAGO REGISTER CONTINUING EDUCATION SCHEDULE EXPO HOJELJTRAVEL SPEAKERS SPONSORS MEETING SUSTAINABILITY Register Onlitiv Registration Form Fees r gica Help START Ccuffi—irtin FINISH Lo Confirmation Thank you for registering, Please print this page for your records. A complete list of registered attendees under your c.r1a,t,, below. Registrant ID Reg Type First Name Last Name 11.1, Confurn.m.,.,i t 6863 1' Michael Hollibaugh Please do not reply to this e-mail. If was sent from an automated system. copillmatlo. 0: 6863 Michael P. Hollib—gh City of Carmel I Civic Square Carmel, IN 46032 Telephone: 317-S71-2444 Dear Michael Hollibatigh, Thank you for registering for the 2009 ASLA Annual Meeting FXPC, scheduled for September 18 21 at Lakeside Center at McCormick Place in Chicago. IL. this email is to confirm your registration. Please tiling it with you to Chicago. It you have any questions regarding your registration, please call toll tree 866-229-3691 or local 301-694-5243. If you would like to add additional ticketed events to your registration. You may do so at at any time. Co to the 'Registration" page and follow the 'completing or editing registration' prompts to access your registration account. If you initially registered on-line, be prepared to enter your email address and the password used to create the account. It you registered by mail or fax. use your email address and the same to number to access your registration account. Your password is the fD number located above your name on this confirmation, If you have not yet hooked your hotel room in Chicago, go to wvw.asIa.or(jQ0()9mettm(1. ASLA has arranged special discounted group rates at five Chicago hotels. Rates expire on August 2 so make your reservations now! By staying at an official ASLA annual meeting hotel, you will help ASIA negotiate better rates and keep registration fees low for future annual meetings. Registrant he event you do not rective your badge prior to [lie fhuw, bring this confirriata.ni to an oile X NX� %N In the location. just ican the harcode at any Express tegistratirm, counter and you, ns badge. will be printed and waiting for you at badge PILk-up, Valid photo ID will be required. Rai Registration Detail Purchases for Michael Hollibiurgh Regnstralton Type: P Frofesmonal, On ate litt ps1heor i stratio ii.experi ent- I tic. coni/Sho w AS L 09 1 /Attendee/ConfirTnation.aspx 8/20/2009 A S L A Dear Annual Meeting Attendee: Thank you for registering for the 2009 ASLA Annual Meeting and EXPO. Enclosed please find your badge, coupons, and any tickets purchased through your registration record. Please bring these items with you to the meeting. Onsite programs, badge holders, lanyards, and ribbons may be picked up during registration hours at Lakeside Center at McCormick Place. Shuttle Service: Shuttle bus service to and from Lakeside Center at McCormick Place will be provided only for attendees staying at the official ASLA meeting hotels, including the Hilton Chicago, the Marriott Magnificent Mile, the Sheraton Chicago Hotel and Towers, and the Westin Chicago River North. The Hyatt Regency McCormick Place is attached to McCormick Place, so shuttle service will not be provided to and from this hotel. Consult the onsite program for the shuttle schedule. AMERICAN SOCIETY OF Tours and Field Sessions: All Tours are scheduled to depart from Lakeside Center at LANDSCAPE McCormick Place at Gate 34 on Level 2. Field Session attendees should consult the onsite ARCHITECTS program for specific start locations. ASLA recommends that participants arrive at least 20 636 EYE STREET, NW minutes prior to the scheduled departure time. Tours and field sessions will depart on WASHINGTON, DC time Tickets are non refundable. 20001 -3736 Guest Registration: Guest registration includes access to the Alumni Reunion, the EXPO www.asia.org Hall, and the Awards Ceremony, and a conference tumbler. Education Sessions are not 1.888.999.ASLA included in the guest registration fee. T 202.898.2444 F 202.898 -1 185 Handout Materials: To reduce paper waste, annual meeting speakers will provide electronic handouts prior to the meeting, which will be printable before, during, and after the meeting from the ASLA website. Questions? Please visit the registration area located in Lakeside Center at McCormick Place: Thursday, September 17 4:00 7:00 pm Friday, September 18 7:00 am 8:00 pm Saturday, September 19 7:30 am 6:00 pm Sunday, September 20 7:30 am 6:00 pm Monday, September 21 7:00am 3:00pm On behalf of ASLA, we look forward to seeing you in Chicago, �3_5 Joyce E. DePass Director, Meetings and Special Programs American Society of Landscape Architects �*�w on9 snat,buriiy., st'��'"��x? 2009tASLA ANNUAL MEETING '�`EXPQ `�ScP.embot 10 21 20W t �tl w r R E E N E RAT l N G t� kas�de Center oc McCormlekPlate� s PLACESAfVDPEOPLE" r 'Id �s fa3`'t n�s��t�n ws' w�a�6m��g��£;"2009�ASL ANNUAL�MEET�ING EX i s S�piembvr 78 27 2009 R E G E N:E R AT i N G ��..r Lek•dda c•mter •t McCor'�rncfc Pl�ac•'��x 1 ��rca s�emwnmy� f'`'`��2009 ASLA ANNU��gL "NIEEiINGF &'EXPO' REGEN'ERATI'NG'' m1:•rt0 zt xoo -�3 tt��--� 5r i d r NIti Contor at McCormick Pixo:�,�'k+:,T 'tF sh+nmsgsr.u�nt,a+�- '�:��co,� 2009;A51A ANNUAL MEETING &EXPO REGEN.ER'ATCNG'�� c` g aratM�rmickPla�o PLA "CESANDPEOPLE�, CHICAGO „ra•. i i of •8 m. r<,. 7N M E— „�x f, `-r_x, ,r'_`„ -_'e P ASLA 2009 Annual Meeting EXPO Exhibitor Horne Page 1 of 2 AMERICAN SOCIL ry OF 1 J LANDSCAPE ARCHITECTS 2 1teTre i J C� 2009 ASLA Annual Meeting Expo 9 September 18 21, 2009 Lakeside Center at McCormick Place CHICAGO OTEL /TRAVEL SPEAKERS SPONSORS MEETING SUSTAINABILITY dio Fed. Outreach Commons Ask Council of Fellows Expo Welcome Exhibitor Home Who Should Attend Who Should Exhibit Participate in the largest gathering of landscape architecture professionals in the world and reach more than 7,000 Sponsorships and attendees by exhibiting at the ASLA 2009 Annual Meeting and EXPO on September I8 -21 in Chicago. This is a unique Advertising opportunity to connect with the top decision makers in the industry- influential specifiers you won't meet anywhere else. Four reasons to become an EXPO exhibitor: Floor Plan /2009 Exhibitors Landscape architecture firms represent tremendous purchasing power. ASLA member firms specify $140 billion in 2008 Exhibitors products and each firm participates in an average of 203 projects each year. 2008 Highlights Video EXPO exhibitors are the most influential suppliers and service providers in the industry. Over 85 percent of 2008 attendees specify products and say they already have specified or plan to specify products they saw in the EXPO last year. Exhibitor Drayage /Freight /Labor Exclusive access to key decision makers. More than half of ASLA meeting participants do not attend any other national Rates show. Lakeside Official Rules and EXPO is the top draw for meeting attendees. More than 90 percent of ASLA meeting attendees list EXPO as the most Regulations valuable part of the entire meeting. Over 80 percent of attendees spent up to six hours in the EXPO last year. Exhibitor Service Center 2009 Exhibitor Benefits FAQs One complimentary full meeting registration and two booth personnel registrations per 10'x 10' booth, a $600 value. Request a Booth Online Registration upgrades, additional booth personnel registrations, and tickets to special events may be purchased. The official 2009 annual meeting logo to use in advertising and on your web site. Complimentary guest passes so you may personally invite top customers and prospects to the show. Free lists: pre- registered attendees before the show and all attendees after the show. A complimentary listing in the printed onsite program and a description with hyperlinks to your web site on the ASLA annual meeting web site, which will stay live for the next year. EXHIBIT NOW For more information on exhibiting please contact: Nyah Miller, Sales Specialist (202) 216 -2335 advert ising @asla.o rg Q2009 American Society of Landscape 636 Eye Street, NW Architects All Rights Reserved Washington, DC 20001 Terms of Use Registration Info: 888 999 -2752 EXPO Sales: 202 898 -2444 ��1�11w .eshow2000 .coral aslal20o91 10/2/2009 y ,4�1V or CggM� TQ 0.T. }F.Rg CITY OF CARMEL Expense Report (required for all travel expenses) '�NOIAN,Pi� EMPLOYEE NAME: Mike Hollibaugh DEPARTURE DATE: 9/16/2009 TIME 7:20 AM AM PM DEPARTMENT: Community Services RETURN DATE: 9/21/2009 ...TIME 7:05 PM AM PM REASON FOR TRAVEL: ASLA Annual Meeting, and BusCon '09 DESTINATION CITY: Chicago, IL EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Air -fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 9/16/09 cta pass $28.00 $65.00 $93.00 9/17/09 taxi fare $15.00 $65.00 $80.00 9/18/09 $65.00 $65.00 9/19/09 $65.00 $65.00 9/20/09 $65.00 $65.00 9/21/09 $65.00 $65.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.00 $0.00 $0.00 $43.00 $0.00 $0.001 $0.00 $0.00 $0.00 $390.001 $0.00 0 1 DIRECTOR'S STATEMEN ereb irm a ens isted conform to the City's travel policy and re withiT y department's appropriated budget. Director Signature: Date: Zr City of Carmel Form ER06 Revision Date 9/25/2009 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight.arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) bei deducted rorn the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form ERO6 Revision Date 9/25/2009 Page 2 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 09/24/09 Mike's conference in Chicago $433.00 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUC NO. WARRANT NO. ALLOWED 20 Michael Hollibaugh IN SUM OF c/o -One Civic Square Carmel, IN 46032 $433.00 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS Department PO# /,Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1192 43430.04 $433.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 1 Monday S ber 28, 2009 V ector, DO Title Cost distribution ledger classification if claim paid motor vehicle highway fund