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Home My WebLink About177242 09/15/2009 f CITY OF CARMEL, INDIANA VENDOR: 129401 Page 1 of 1 ONE CIVIC SQUARE MICHAEL HOLLIBAUGH 0 CHECK AMOUNT: $1,055.77 CARMEL, INDIANA 46032 CARMEL IN 46032 CHECK NUMBER: 177242 CHECK DATE: 9/15/2009 DEPARTM AC COUNT PO NUMBER IN VOICE NUMBE AMOUNT DE 1192 4343001 1,055.77 TRAVEL FEES EXPENSE 9/10/2009 TripiDetails o Your trip details Know Before You Go Print this page and keep for your records. Read the policies. Contact us immediately if any issues arise with your reservation before or during your trip. I Note: We sent a confirmation message to the email address you provided (mhollibaugh @carmel.in.gov). Your Travelocity Trip ID is: 5923 9901 2109 Your phone number for this trip: 317.571.2417 This is an e- ticket, so no paper ticket will be mailed to you. What is an e- ticket? In addition, flight schedules may be changed by the airline. Congratulations! Click here to claim your $20 Cash Back on your booking today! I Itinerary Primary Contact: MIKE HOLLIBAUGH Travel Tools: For questions about this itinerary, call 1.888.872.8356 Online flight check -in Look up flight status I' Flight: 1 Round -Trip Ticket Change /Cancel Flight All flight times are local to each city. For your boarding pass, use reference code CTFNHV for online or airport check -in. Wed, Sep 16, 2009 Indianapolis (IND) to Chicago O'Hare International Airport (ORD) Depart: 07:20am Indianapolis, IN (IND) to AAA American Airlines Arrive: 07:20am Chicago, IL (ORD) Flight 4147 operated by AMERICAN EAGLE (on CR!- 700 CA NA DA IR REGIONAL) I Confirmation CTFNHV Requested Seats: 14A Total Travel Time: 1 hr For your boarding pass, use reference code CTFNHV for online or airport check -in. Mon, Sep 21, 2009 Chicago O'Hare International Airport (ORD) to Indianapolis (IND) Depart: 05:05pm Chicago, IL (ORD) to AAA American Airlines Arrive: 07:05pm Indianapolis, IN (IND) Flight 4135 operated by AMERICAN EAGLE (on CR,I- 700 CANADAIR REGIONAL) 1 Confirmation CTFNHV Requested Seats: 7A Total Travel Time 1 hr Passenger Name Frequent Flyer information MIKE HOLLIBAUGH You can add your frequent flyer number at the airport. j Hotel:! Room, 5 Nights Confirmation Room 1: 66889828 InterContinental Chicago Room 1: Classic Room (1 Adult) Chicago: Magnificent Mile and River North Contact: MIKE HOLLIBAUGH 505 N MICHIGAN AVE Chicago, IL 60611 View map Telephone: 13129444100 (questions for this hotel) Hotel Details Travelocity Rating Check in: Wed, Sep 16, 2009 Check out: Mon, Sep 21, 2009 I travelocity .com /MyStuffRetrie... 1/3 9/10/2009 TripDetails Travel Alert? The TSA has adjusted its ban on liquids, aerosols, and gels, so you can now carry the following items on board your flight: Travel -size toiletries (3 ounces or less) that fit comfortably in a quart -size, clear plastic zip -top bag. One zip -top bag is permitted per passenger. Beverages and other items purchased in the secure boarding area. At the security checkpoint, place the zip -top bag of liquids in a bin or on the conveyor belt for inspection. Fassengers carrying on larger amounts of prescription liquid medications, baby formula, and diabetic glucose treatments must declare these at the security checkpoint for additional screening. t I Arrive at the airport early. Enhanced security measures may mean longer lines at security checkpoints. This new security policy applies to all domestic and international flights departing from U.S. airports. We always recommend checking the TSA Web site www.tsa.gov) for the most up -to -date information about security procedures. If you are departing from a non -U.S. airport, be sure to check that airport's security policies and pack accordingly. Reese review your itinerary immediately. If any issues arise before or during your trip you must call us right aw ay. Why? We w ork w ith our suppliers to resolve your concerns, so the only opportunity w e have to help you is before your trip ends. If you wait until you return, A's too late. There are times w hen w e are unable to confirm a reservation. In the rare event that this occurs, w e w ill attempt to reach you by phone and email so that w e can reaccommodate you. You must call us back w dhin 48 hours or we may not be able to honor your original booking price. If you experience an issue during your trip, you must call us immediately so that w e can assist you in resolving your problem. Any portion of your trip that has been used is non refundable. We are not responsible for any modifications you make to your trip without our assistance. Both amenities and bedding type are subject to hotel availability and are not guaranteed. Schedule changes -The airline may change your flight itinerary at any time. If w e are notified of an itinerary change, we w ill contact you by email and /or phone. If the airline has not provided you w ith an acceptable alternative itinerary, our agents w ill try to reaccommodate you according to the airline's policy and availability. Pricing Flight Hotel. $907.51 Tax Recovery Charge 8 Service Fees $123.26 Tota 1: $1,055.77 We charged a total of $1,055.77 to your Visas xxxx xxxx -xxxx -4637. Travel Checklist Printed itinerary— Rint this page for use as a reference and receipt on the trip. Photo ID —Every passenger must have a valid (0)government-issued photo ID(1) (such as a drivers license or passport). Reese note that the name on the photo ID must match the passenger name in the reservation. Terminallgate information —Check with the airline for updated terminallgate information the day of your travel. Also please note, you can verify the flight status online. Due to increased security measures you should plan to arrive at the airport tw o hours prior to departure. What to expect at the airport —The airline w ill issue your boarding pass upon check -in. Some airlines allow you to pre -print your boarding pass w ith an online check -in feature. Schedule Changes —The airline may change your flight itinerary at any time. H w e are notified of an itinerary j change, we w ill contact you by email and /or phone. If the airline has not provided you w ith an acceptable alternative itinerary, our agents w ill try to reaccommodate you according to the airline's policy and availability. Baggage guidelines —Be sure to review your airlines baggage allowance guidelines. Airline rules for I checked baggage allowances vary. Many carriers allow passengers two checked bags and one carry-on w hile some only permit tw o checked bags. All carry -on baggage w ill be subject to search. Review the Transportation Security Administrations guidelines for baggage. Checking in your hotel —When checking into your hotel, you should bring your confirmation email or a copy I i of this page, a photo ID and a valid credit card. International Travel— Customs and immigration require certain documents for travel to and from a foreign country. It is the traveler's responsibility to travel w ith the required documents No refunds w ill be made I i improper documentation results in denied boarding or entry. i Instructions and Policies All hotel rates are based on double occupancy. Guests must be at least 18 to 21 years of age at time of check -in (depending on individual hotel policy) unless accompanied by a parent or guardian. View further details. Your credit card will be charged in full at the time of booking. The package price includes Tax Recovery Charge 8 Service Fees There may be an additional departure surcharge, payable to the appropriate airport authority at time of departure or prior to departure, depending upon the destination. Airline baggage fees may apply and may not be Included In the price. Additional fees may apply to some hotel amenities. Bed type, smoking preference and in -room amenities are subject to hotel availability. i' Changes and cancellation can be made through Travelocity only. Reese do not contact your travel providers a to process any changes or refunds. Changes or cancellations may incur charges. Your hotel reservation is prepaid and guaranteed for late arrival. Any incidental charges at your hotel (parking, phone calls, room service, or energy surcharges) will be handled directly betw een you and the hotel. Once booked, your air, hotel, and any other reservations cannot be transferred or changed to another name or destination. A Government- issued photo ID is required at the airport, hotel, and for Additional Services. travelocity.com /MyStuffRetrie... 2/3 9/10/2009 TripiDetails For international destinations, a valid passport, birth certificate, or certificate of naturalization, w hen presented with a photo I.D., are the acceptable documents for proof of citizenship for U.S. citizens, but it is highly recommended that a passport is used. Note that some destinations now accept passports only. It is the traveler's responsibility to travel w ith the required documents. No refunds w ill be made if improper documentation results in denied boarding or entry. Please review your itinerary immediately. If any issues arise before or during your trip you must call us right away. Why? We w ork w ith our suppliers to resolve your concerns, so the only opportunity we have to help you is before your trip ends. If you wait until you return, R's too late. There are times w hen we are unable to confirm a reservation. In the rare event that this occurs, we w ill attempt to reach you by phone and email so that w e can reaccommodate you. You must call us back w Rhin 48 hours or w e may not be able to honor your original booking price. If you experience an issue during your trip, you must call us immediately so that w e can assist you in resolving your problem. Any portion of your trip that has been used is non refundable. We are not responsible for any modifications you make to your trip w ithout our assistance. Bed types, smoking preference, and in -room amenities are subject to hotel availability. Change Policies Cancellations and Refunds Domestic Flight Notice International Flight (Warsaw Convention) Notice I Mp Please refer to Trip ID 5923 9901 2109 w hen calling Travelocity's Customer Service Center. Note: There may be a penalty and /or charges for reservation changes. In the US 1.888.872.8356 24 hours a day 7 days a w eek Package Inquiries: 1.888.872.8356 8:00am- 5 OOpm CST Fn Espanol 1.866.828.3933 7:OOam- 10:OOpm CST TDD/Hearing Impaired 1.800.555.7585 7 00a 11:OOpm CST Outside the US 1.210.521.5871 24 hours a day 17 days a week Everything about your booking will be MGHT, or w e'll w ork w ith our partners to make it low right, right aw ay. Learn More Complete Your Travel Plans for Chicago! Add an Activity q more things to do di Wicked Go Chicago Card City Segway Tours of from 90 from 55 Chicago from 60 Add a Car Com pact Car from 314 /w eek more car deals A Ki z.. Intermediate Car from 318 /w eek j Economy Car from 311 tw eek travelocity .com /MyStuffRetrie... 3/3 Reservation Status: Your Travelocity reservation is complete. You can find out which documents are required for your destination by visiting: http: /www.travelocity.com /passportvisa To pass through airport security and proceed to your departure gate, you must have both your boarding pass and a valid, government- issued photo ID. Please also note the additional documentation requirements above for international flights. We encourage you to recheck your flights 24 hours before departure for domestic flights and 48 hours before departure for international flights. As a reminder, your ticket is electronic, so you will not receive a paper ticket in the mail. Your Travelocity Trip ID is: 5923 9901 2109 Your phone number for this trip: 317.571.2417 Itinerary for: MIKE HOLLIBAUGH Flight Details: Flight: American Airlines flight 4147 non -stop For your boarding pass, use reference code CTFNHV for online or airport check- in.Operated by AMERICAN EAGLE Depart: Indianapolis (IND) Wed, Sep 16 at 07:20 AM Arrive: Chicago O'Hare International Airport (ORD) Wed, Sep 16 at 07:20 AM Seat: 14A Flight Time: 1 hrs 0 min Status: Confirmation Code: CTFNHV Note: This code may be used at the airline's self check -in kiosk. Flight: American Airlines flight 4135 non -stop For your boarding pass, use reference code CTFNHV for online or airport check- in.Operated by AMERICAN EAGLE Depart: Chicago O'Hare International Airport (ORD) Mon, Sep 21 at 05:05 PM Arrive: Indianapolis (IND) Mon, Sep 21 at 07:05 PM Seat: 7A Flight Time: 1 hrs 0 min Status: Confirmation Code: CTFNHV Note: This code may be used at the airline's self check -in kiosk. Hotel Details: Hotel: InterContinental Chicago 505 N MICHIGAN AVE Chicago IL 60611 Tel: 13129444100 Room: 1 room,5 nights Room 1(1 Adult MIKE HOLLIBAUGH Classic Room Check -in: Wed, Sep 16 Check -out: Mon, Sep 21 Policy: Guaranteed Late Arrival 2 SLa.us: Confirmation Code: 66889828 Trip cost details: All prices are shown in U.S. dollars: 1 adult Flight Hotel Price: $907.51 Tax Recovery Charge Service Fees (Flight Hotel): $123.26 Telephone Booking Fee: $25.00 TotalTrip Price: $1,055.77 Any incidental hotel charges such as extra person fees, parking, phone calls, room service or energy surcharges must be handled directly between you and the property. The TotalTrip combines special rates that we receive from our air, hotel, and car suppliers for package inclusions. Our agreements with such suppliers prohibit us from breaking down the prices for the individual components. Our packages offer customers the convenience and savings of booking their entire trip in one transaction. To view your itinerary online OR To find information about the policies for your trip, please go to "My Stuff" at the following URL, login, and select your trip ID. https: travel. travelocity. com/ mystuff /MyStuffControllerInit.do? target _page= MyTrips& Service= TRAVELOCITY &rtnfrmnew =l &LANG =EN Note: You may need to copy the link, paste it into your browser's address line, and press ENTER. Customer Care If you need assistance with your Travelocity reservation, please contact the Customer Service Center and reference Trip ID 592399012109. If you've purchased Additional Services (anything other than flight and hotel), please contact Travelocity for any issues before your trip, but contact the provider once on your trip. There may be a penalty and /or and additional charge for changing a reservation, if your ticket is eligible for changes. From within the United States: Tel: 888 872 -8356 (24Hrs /7days a week) Fax: 800 944 -0005 Tel (En Espanol): 866 828 -3933 (7am -11pm CST) Tel (TDD /Hearing Impaired): 800 555 -7585 From outside the United States: Tel: 210 521 -5871 (24Hrs /7days a week) Fax: 210 258 -2034 E -mail address: memberservices @travelocity.com CTFNHV 3 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 09/10/09 Mike Chicago Trip $1,055.77 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUCHER NO. WAR N ALLOWED 20 Michael Hollibaugh IN SUM OF c/o One Civic Square Carmel, IN 46032 $1,055.77 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS Department PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 1192 43- 430.01 $1,055.77 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, September 14, 2009 t/l Director, DOCS Title Cost distribution ledger classification if claim paid motor vehicle highway fund