180148 12/08/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
0 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,080.00
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE
CARMEL IN 46033 CHECK NUMBER: 180148
CHECK DATE: 12/812009
DEPARTMENT AC COUNT PO NUMBER I NVOIC E NUMBER AMOUNT DESCRIPTION
1160 4355400 18441 4,080.00 WEB PAGE FEES
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INVOICE Details
Aim
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: November 30, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 11 -30 -09
City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
11 -01 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
11 -02 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Add -on Paperless Packet for Council mtg. of
11 -02
Made changes to Urban Forestry pages
Checked on Monon Bridge dedication video online
and updated link
11 -03 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and updated Holiday on the Square linked info
Added Veterans Day poster contest winners' entries
on Veterans Day page
Posted results from City Council mtg. of 11 -02
Posted Minutes from City Council mtg. of 10 -19 -09
Made updates to links on Veterans Day page
Posted invitation for Veterans Day
Posted November's Connecting with Carmel link and
graphics
Posted Media Advisory for Comm. Rel.
2
11 -04 Check to see if web site is up and running, then check e- 7
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted link and graphic for Feinstein video
Posted Notice for Council Utilities committee mtg. of
11 -09 and posted Cancellation Notice for Council
Parks committee mtg. of 11 -09
Posted Media Advisory for Comm. Ref.
Continued updating Veterans Day info
Posted bid notice
Updated Council committee mtg. dates
11 -05 Check to see if web site is up and running, then check e- 7.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted revised Feinstein video
Posted updated Notice of Council Parks Committee
mtg. of 11 -10 -09
Made changes to 96 Westfield Plan pages
Posted Agenda for Plan Commission mtg. of 11 -17-
09
Updated Holiday on the Square link
Posted News Release for Comm. Rel.
Added items to Things to Do Arts section of pages
Posted News for Arts District
Discussed website issues with CT staff
11 -06 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Posted News Release for Comm. Rel.
Made changes to home page graphics
11 -07 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
3
11 -08 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
11 -09 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Notice for CRC mtg. of 11 -18 -09
Posted Agenda for TAC mtg. of 11 -18 -09
Worked with Comm. Rel. staff regarding renewal of
search engine
Posted Minutes from TAC mtgs. of 06- 17 -09, 07 -15-
09 and 10 -21 -09
11 -10 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Posted Media Advisory for Comm. Rel.
Posted News Release for Comm. Rel.
Posted Agenda for City Council mtg. of 11 -16 -09
Resized photos and designed new layout for section
of Urban Forestry pages
11 -11 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Special Meeting Notice for City Council
Parks committee mtg. of 11 -17 -09
Discussed changes to home page graphics with
Comm. Rel. staff
4
11 -12 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made. sure Carmel Community Calendar is up to
date.
Posted Agenda for BPW mtg. of 11 -18 -09
Posted Notice for City Council Finance committee
mtg. of 11 -19 -09
Posted Paperless Packet for City Council mtg. of 11-
16-09
Posted News Release for Comm. Rel.
Worked with Comm. Rel. and Fusionbot
11 -13 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted revised Agenda for BPW mtg. of 11 -18 -09
Posted News Release for Comm. Rel.
Posted Media Advisory for Comm. Rel.
Posted Add -on paperless packets for Council mtg. of
11 -16 -09
Posted Agendas for Hearing Officer and Regular
BZA mtgs. of 11 -23 -09
11 -14 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
11 -15 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
11 -16 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
5
11 -17 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Posted Minutes from Council mtg. of 11 -02 -09
Posted Results from Council mtg. of 11 -16 -09
Posted Notice of Special Meeting of Council Finance
committee on 11 -23 -09
Discussed changes with CFD staff and made
changes and updates to CFD pages
11 -18 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date began adding meeting dates for Council 2010
Updates and changes to CFD pages
Posted Notice of Council Land Use committee mtg.
of 11 -24 -09
Posted 2010 meeting dates and agenda deadlines
for Council
Posted News Release for Comm. Rel.
Made changes and updates to 96 Westfield Plan
p ages
11 -19 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date added meeting dates for 2010
Made changes and updates to CFD pages
Posted Agenda for Plan Commission Special
Studies mtg. of 12 -01 -09
11 -20 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Media Advisory for Comm. Rel.
Posted Notice for Special BPW mtg. of 11 -25 -09
Made changes and updates to 96 Westfield plan
pages
6
11 -21 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to CFD pages and edited photos
11 -22 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
11 -23 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted graphic and stream for Veterans Day
Ceremon
11 -24 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to links on home page
11 -25 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes and updates to Utilities pages
Resized and uploaded photos on Urban Forestry
pages
11 -26 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
11 -27 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
7
11 -28 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
11 -29 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Total hours 68
$60 per hour X $60
Total due $4080.00
8
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
12/7/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
I rwin Computer Services Purchase Order No.
1 326 Cool Creek Dr Terms
C armel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
11/30/09 Stmt
Total 4,080.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO._, WARRANT NO.
12/7/09
ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Dr
Carmel IN 46033
4,080.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4355400
Web Page Fees
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
18441 Stmt 4355400 $4,080.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20o
�Signa re
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund