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179268 11/11/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,010.00 o CARMEL IN 46033 CHECK NUMBER: 179268 CHECK DATE: 11/11/2009 DEPA RTMENT ACC PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 5,010.00 WEB PAGE FEES "1. INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317 8484840 Public E -mail. RichardHeck @yahoo.com Today's Date: November 8, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice #10 -31 -09 City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. 1 Details: Date Services Provided Hours Worked 10 -01 Check to see if web site is up and running, then check a -mails to 5.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added October dates from CT's monthly calendar Worked with HR on pages Posted three News Releases for Comm. Rel. on multiple sites Worked on DOCS pages Posted Agenda for Board of Public Works Created new page for DOCS program 10 -02 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some events. Posted four News Releases for Comm. Rel. on multiple sites Posted Bid Notices Posted Agenda for Carmel City Council mtg. of 10 -05 -09 Posted Paperless Packet for Carmel City Council mtg. of 10- 05-09 10 -03 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -04 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 2 10 -05 Check to see if web site is up and running, then check a -mails to 5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on CAB system web page Posted Notice for CRC mtg. of 10 -07 -09 Added Recycle day banner on homepage Posted News Release for Comm. Rel. on multiple sites Worked on DOCS pages re: public hearings 10 -06 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Notices for Carmel City Council Committee mtgs. of 10- 08 -09, 10 -13 -09 and 10 -15 -09 Posted Notice of cancellation of CRC mtg. of 10 -07 -09 10 -07 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Worked with DOCS staff on new public hearings pages Posted two News Releases for Comm. Rel. on multiple sites 10 -08 Check to see if web site is up and running, then check a -mails to 6.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted multiple Bid Tabs Posted Minutes for Carmel City Council mtg. of 09 -21 -09 Posted Results of Carmel City Council mtg. of 10 -05 -09 Worked on DOCS 96 street project page Worked with staff on web email signup issue Updated Comm. Rel. pages Posted Agenda for TAC mtg. of 10 -21 -09 Posted Agenda for Plan Commission mtg. of 10 -20 -09 3 10 -09 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted two News Releases for Comm. Rel. on multiple sites Posted new paperless packet for Carmel City Council mtg. of 09 -21 -09 Posted Notices of Cancellation of Carmel City Council Committee mtgs. of 10 -12 -09 and 10 -13 -09 Posted News Release for Comm. Rel. Posted News Release for CRC 10 -10 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. 10 -11 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -12 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for the Special Meeting of the Subdivision Committee of 10 -15 -09 Posted Notice for CRC mtg. of 10 -21 -09 Continued creating new DOCS pages for 96th street project Posted News Release for Comm. Rel. on multiple sites Made changes to OnLine Videos page Posted Bid Notices 4 10 -13 Check to see if web site is up and running, then check a -mails to 6.5 see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added graphics for new show added to On Line Videos Continued working on 96 Street project pages Made changes to Carmel City Council Committee meetings page Posted new paperless packet for Carmel City Council mtg. of 10 -05 -09 Worked with CRC staff regarding bid posting Made changes to DOCS pages re: zoning Posted two News Releases for Comm. Rel. on multiple sites Worked on DOCS pages for C3 and Comp Plan 10 -14 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on DOCS pages for C3 and Comp Plan Posted Agenda for BPW mtg. of 10 -21 -09 10 -15 Check to see if web site is up and running, then check --mails to 8 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on DOCS pages for C3 and Comp Plan Posted Agenda for Carmel City Council mtg. of 10 -19 -09 Posted News Release for CRC Posted Paperless Packet for Carmel City Council mtg. of 10- 19 -09 Worked on DOCS pages for maps for Comp Plan 10 -16 Check to see if web site is up and running, then check a -mails to 4 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on TIGER grant pages Posted Agendas for Hearing Officer and Regular mtg. of BZA mtgs. of 10 -26 -09 Posted News Release for Comm. Rel. on multiple sites 5 10 -17 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -18 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -19 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Comm. Rel. pages 10 -20 Check to see if web site is up and running, then check a -mails to 3 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results for Carmel City Council mtg. of 10 -19 -09 Posted Minutes for Carmel City Council mtg. of 10 -05 -09 Posted News Release for Comm. Rel. on multiple sites Made changes and additions to Urban Forest pages 10 -21 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Carmel City Council Committee mtg. of 10- 27-09 Posted Notice for Carmel Ethics Board mtg. of 10 -28 -09 Posted News Release for CPD 10 -22 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Plan Commission Special Studies Committee mtg. of 10 -06 -09 and Plan Commission Regular mtg. of 9 -05 -09 Posted Media Advisory for Comm. Rel. 6 10 -23 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Plan Commission Special Studies Committee mtg. of 11 -03 -09 10 -24 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -25 Check to see if web site is up and running, then check a -mails to .5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 10 -26 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on Bid Opportunities email issues Made changes to Urban Forestry pages Added 2010 Plan Commission meeting, filing and deadline dates 10 -27 Check to see if web site is up and running, then check a -mails to 4.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Hearing Officer and Regular BZA mtg. of 08 -24 -09 Posted Corrected Minutes for BZA Hearing Officer and BZA Regular mtgs. of 09 -28 -09 Posted News Release for Comm. Rel. on multiple sites Posted Corrected Notice for Carmel City Council Committee mtg. of 10 -27 -09 Added Facebook link to homepage Resized 40 images for Urban Forestry pages 7 10 -28 Check to see if web site is up and running, then check a -mails to 3.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of Special Meeting of CRC on 11 -04 -09 Posted video summaries for CWC Posted Agendas for CRC mtgs. of 10- 21 -09, 08- 19 -09, 09- 09-09, and 09 -16 -09 Posted Minutes for CRC mtg. of 09- 16 -09, 07- 21 -09, 08 -19- 09 and 09 -09 -09 10 -29 Check to see if web site is up and running, then check a -mails to 2 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Gazebo rental pages Posted Agenda for Carmel City Council mtg. of 11 -02 -09 Posted Agenda for BPW mtg. of 11 -04 -09 Posted Paperless Packet for Carmel City Council mtg. of 11- 02-09 Worked with On Ramp Indiana regarding software issue to resolve and repair 10 -30 Check to see if web site is up and running, then check a -mails to 1.5 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and updated Parks board mtgs. Updated Road Construction pages 10 -31 Check to see if web site is up and running, then check a -mails to 1 see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Total hours 83.5 $60 per hour X $60 Total due $5010.00 8 Prescribed by;.State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 11/9/09 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Ir Computer Services Purchase Order No. 13 26 Cool Creek Dr. Terms Ca rmel IN 46032 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/31/09 Stmt Web site maintenance October 2009 $5,010.00 Total $5,010.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 11/9)09 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Dr. Carmel, IN 46033 5.010.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355400 Web page fees Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or Stmt 4355400 $5,010 .00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20Dj A �SignatVfe Cost distribution ledger classification if Title claim paid motor vehicle highway fund