178229 10/14/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CHECK AMOUNT: $5,130.00
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE
ti�ioe `off CARMEL IN 46033 CHECK NUMBER: 178229
CHECK DATE: 10/1412009
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 18441 5,130.00 WEB PAGE FEES
.i
1
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail. RichardHeck @yahoo.com
Today's Date: October 4, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 09 -30 -09
City of Carmel, Indiana (http //www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a daily
basis.
Every day in the "Early" morning check the Carmel City web site to make sure it is up
and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road construction
reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from Clerk
Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water Department,
Engineering Department, Communications Department and other Departments as
necessary.
Phone calls to and from city employees to get explanations as to exactly how they want
their web pages designed or what they would like on a particular web page.
Daily review of emails from city employees to see what needs updating or posting.
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new
graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files,
added new graphics, add new executables and new digital images, update dynamic
hyperlinks and more. Also includes any standard web maintenance items.
1
Details:
Date Services Provided Hours
Worked
09 -01 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added some links to graphics for CHS
events
Made updates to Carmel Can website
Added notice to homepage re: Artomobilia date
correction from Current
09 -02 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date
Posted Notice of Cancellation for Council committee
mtg. of 09 -08 -09
Added graphics and video streams for Sept. CWC
09 -03 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for Council mtg. of 09 -08 -09
Posted Paperless Packet for Council mtg. of 09 -08-
09
Posted Notice for Council committee mtg. of 09 -10-
09
Posted Notice of Special Mtg. of CRC on 09 -09 -09
Posted Notice of CRC mtg. of 09 -16 -09
09 -04 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added Sept's City date deadline etc.
Posted two News Releases for Comm. Rel.
Posted Agenda for Plan Commission mtg. of 09 -15-
09
Posted TAC Agenda for mtg. of 09 -16 -09
2
09 -05 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
09 -06 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
09 -07 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
09 -08 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted News Release for Comm. Rel.
Updated Gazebo Concerts page
Made changes to CFD sections of website
Added info to Sept. CWC link
Made changes to links on home page
Met with Clerk Treasurer and staff re: web page
changes
09 -09 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Worked with Utilities staff on trash survey info
Posted News Release for Comm. Rel.
Made changes to Urban Forestry web pages
Discussed changes to DOCS pages with staff
3
09 -10 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Posted Agenda for BPW mtg. of 09 -16 -09
Posted four Notices of Cancellation for Council
committee mtgs. of 09- 10 -09, 09 -14 -09 and 09 -17-
09
Posted Bid Notices
Posted results from Council mtg. of 09 -08 -09
Posted Minutes from Council mtg. of 08 -17 -09 and
Special mtg. of 08 -28 -09 and Budget Workshop of
08 -25 -09
Made changes to Arts sections of Things to Do
Posted News Release for Comm. Rel.
09 -11 Check to see if web site is up and running, then check e- 7
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted three News Releases for Comm. Rel.
Posted three city News Releases to Indy Star
Worked on TIGER grant section creation with
Comm. Rel. staff, Eng. Staff and OMNI productions
staff
Posted Newsletter
Made changes to Community Calendar side section
Posted 9 -11 recognition to home page
09 -12 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
09 -13 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with En g. Staff on TIGER grant site
4
09 -14 Check to see if web site is up and running, then check e- 11
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked on TIGER grant site
Made changes to Urban Forestry section of DOCS
pages
Posted News Release for Comm. Rel.
Posted Minutes for Special Studies Committee of
Plan Commission from mtg. of 07 -07 -09
Posted News Releases to Indy Staff
Made extensive changes to CFD site
09 -15 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted multiple bid notices
Made changes to Zoning info on DOCS pages
Worked on TIGER grant section
09 -16 Check to see if web site is up and running, then check e- 2..5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes from TAC mtg. of 09 -16 -09
Posted two News Releases for Comm. Rel.
Posted Minutes from Special Studies committee of
Plan Commission for mtg. of 09 -01 -09
09 -17 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for Special Meeting of Council on 09-
24-09
Posted Agenda for Council mtg. of 09 -21 -09
Posted Paperless Packet for Council mtg. of 09 -21-
09
Posted Bid Notice and Specs
Posted Agenda for Special Studies committee of
Plan Commission for mtg. of 09 -29 -09
5
09 -18 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Created link for Belgian news video
Worked with Utilities staff on trash survey
Made changes to Road Construction pages
Posted Agendas for Hearing Officer and regular BZA
mtgs. of 09 -28 -09
Posted News Release for Comm. Rel.
Worked with Comm. Rel. staff on Veterans Day
issues
09 -19 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
09 -20 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
09 -21 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added special notes to Octoberfest item.
Posted two News Releases for Comm. Rel.
Posted Minutes for TAC mtg. of 05 -20 -09
09 -22 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted two News Releases for Comm. Rel.
Posted Results from Council mtg. of 09 -21 -09
Posted Minutes from Special Council mtg. of 09 -08-
09
Made changes to CFD pages
Added graphic and link from home page for
Veterans Day poster and essay contests
6
09 -23 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to Veterans Day contest info
Created new graphics for CAB routes page links
Posted Road Construction updates
Created graphics for links to video indexing from
various pages
Worked with Comm. Rel. staff on link ideas
09 -24 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Bid Notices
Posted Agenda for Impact Fee Committee mtg. of
10 -06 -09
Posted News Release for Comm. Rel.
Made changes to online videos pages
Worked with HR staff on changes to accommodate
Neogov additions
Made changes to Plan Commission pages
09 -25 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Posted Agendas for Special Studies and Subdivision
committees of Plan Commission mtgs. on 10 -06 -09
Worked with Comm. Rel. staff on CAB route
changes
Posted releases to Indy Star
09 -26 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
09 -27 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
7
09 -28 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to Road Construction pages
09 -29 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes from Hearing Officer and regular
BZA mtgs. of 08 -24 -09
Made changes to pages to direct visitors from
various meeting bodies pages to Video Indexin
09 -30 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to HR staff section
Added link to home page for HR neo ov
Total hours 85.5
$60 per hour X $60
Total due $5130.00
8
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
10/12/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services Purchase Order No.
1326 Cool Creek Dr Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
St mt Professional services contract 9/09 $5,130.00
Total $5,130.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
L0/12/09
ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Dr.
Carmel IN 46033
5,130.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4355400
Web page fees
Board Members
PO# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
18441 Stmt 4355400 $5,130.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
200
S' nature
Cost distribution ledger classification if
Title
claim paid motor vehicle highway fund