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178229 10/14/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $5,130.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE ti�ioe `off CARMEL IN 46033 CHECK NUMBER: 178229 CHECK DATE: 10/1412009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 18441 5,130.00 WEB PAGE FEES .i 1 INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail. RichardHeck @yahoo.com Today's Date: October 4, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 09 -30 -09 City of Carmel, Indiana (http //www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. 1 Details: Date Services Provided Hours Worked 09 -01 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some links to graphics for CHS events Made updates to Carmel Can website Added notice to homepage re: Artomobilia date correction from Current 09 -02 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date Posted Notice of Cancellation for Council committee mtg. of 09 -08 -09 Added graphics and video streams for Sept. CWC 09 -03 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Council mtg. of 09 -08 -09 Posted Paperless Packet for Council mtg. of 09 -08- 09 Posted Notice for Council committee mtg. of 09 -10- 09 Posted Notice of Special Mtg. of CRC on 09 -09 -09 Posted Notice of CRC mtg. of 09 -16 -09 09 -04 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added Sept's City date deadline etc. Posted two News Releases for Comm. Rel. Posted Agenda for Plan Commission mtg. of 09 -15- 09 Posted TAC Agenda for mtg. of 09 -16 -09 2 09 -05 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -06 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar 09 -07 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 09 -08 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted News Release for Comm. Rel. Updated Gazebo Concerts page Made changes to CFD sections of website Added info to Sept. CWC link Made changes to links on home page Met with Clerk Treasurer and staff re: web page changes 09 -09 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Worked with Utilities staff on trash survey info Posted News Release for Comm. Rel. Made changes to Urban Forestry web pages Discussed changes to DOCS pages with staff 3 09 -10 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Agenda for BPW mtg. of 09 -16 -09 Posted four Notices of Cancellation for Council committee mtgs. of 09- 10 -09, 09 -14 -09 and 09 -17- 09 Posted Bid Notices Posted results from Council mtg. of 09 -08 -09 Posted Minutes from Council mtg. of 08 -17 -09 and Special mtg. of 08 -28 -09 and Budget Workshop of 08 -25 -09 Made changes to Arts sections of Things to Do Posted News Release for Comm. Rel. 09 -11 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted three News Releases for Comm. Rel. Posted three city News Releases to Indy Star Worked on TIGER grant section creation with Comm. Rel. staff, Eng. Staff and OMNI productions staff Posted Newsletter Made changes to Community Calendar side section Posted 9 -11 recognition to home page 09 -12 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -13 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with En g. Staff on TIGER grant site 4 09 -14 Check to see if web site is up and running, then check e- 11 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on TIGER grant site Made changes to Urban Forestry section of DOCS pages Posted News Release for Comm. Rel. Posted Minutes for Special Studies Committee of Plan Commission from mtg. of 07 -07 -09 Posted News Releases to Indy Staff Made extensive changes to CFD site 09 -15 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted multiple bid notices Made changes to Zoning info on DOCS pages Worked on TIGER grant section 09 -16 Check to see if web site is up and running, then check e- 2..5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from TAC mtg. of 09 -16 -09 Posted two News Releases for Comm. Rel. Posted Minutes from Special Studies committee of Plan Commission for mtg. of 09 -01 -09 09 -17 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Special Meeting of Council on 09- 24-09 Posted Agenda for Council mtg. of 09 -21 -09 Posted Paperless Packet for Council mtg. of 09 -21- 09 Posted Bid Notice and Specs Posted Agenda for Special Studies committee of Plan Commission for mtg. of 09 -29 -09 5 09 -18 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Created link for Belgian news video Worked with Utilities staff on trash survey Made changes to Road Construction pages Posted Agendas for Hearing Officer and regular BZA mtgs. of 09 -28 -09 Posted News Release for Comm. Rel. Worked with Comm. Rel. staff on Veterans Day issues 09 -19 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -20 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -21 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added special notes to Octoberfest item. Posted two News Releases for Comm. Rel. Posted Minutes for TAC mtg. of 05 -20 -09 09 -22 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two News Releases for Comm. Rel. Posted Results from Council mtg. of 09 -21 -09 Posted Minutes from Special Council mtg. of 09 -08- 09 Made changes to CFD pages Added graphic and link from home page for Veterans Day poster and essay contests 6 09 -23 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Veterans Day contest info Created new graphics for CAB routes page links Posted Road Construction updates Created graphics for links to video indexing from various pages Worked with Comm. Rel. staff on link ideas 09 -24 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Notices Posted Agenda for Impact Fee Committee mtg. of 10 -06 -09 Posted News Release for Comm. Rel. Made changes to online videos pages Worked with HR staff on changes to accommodate Neogov additions Made changes to Plan Commission pages 09 -25 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted Agendas for Special Studies and Subdivision committees of Plan Commission mtgs. on 10 -06 -09 Worked with Comm. Rel. staff on CAB route changes Posted releases to Indy Star 09 -26 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 09 -27 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 7 09 -28 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Road Construction pages 09 -29 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes from Hearing Officer and regular BZA mtgs. of 08 -24 -09 Made changes to pages to direct visitors from various meeting bodies pages to Video Indexin 09 -30 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to HR staff section Added link to home page for HR neo ov Total hours 85.5 $60 per hour X $60 Total due $5130.00 8 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 10/12/09 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Dr Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) St mt Professional services contract 9/09 $5,130.00 Total $5,130.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. L0/12/09 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Dr. Carmel IN 46033 5,130.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355400 Web page fees Board Members PO# or INVOICE NO. ACCT #!TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 18441 Stmt 4355400 $5,130.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 200 S' nature Cost distribution ledger classification if Title claim paid motor vehicle highway fund