176811 09/02/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $3,930.00
tiy �o` CARMEL IN 46033 CHECK NUMBER: 176811
CHECK DATE: 9/2/2009
DEPARTM AC COUNT PO NUMBER IN NUMBER AMOUNT DESCRIPTION
1160 4355400 18441 3,930.00 WEB PAGE FEES
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: August 31, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 08 -31 -09
City of Carmel, Indiana (http /www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
08 -01 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
08 -02 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
08 -03 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Media Advisory for Comm. Rel.
Worked with DOCS Staff on web issues
Updated HR pages
08 -04 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Updated Road Construction pages
Posted results of City Council mtg. of 08 -03 -09
Posted Minutes for BZA Hearing Officer mtg. of 06-
22-09
Worked with DOCS staff on web issues
2
08 -05 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notices for City Council Committee mtgs. of
08 -10, 08 -11 and 08 -13
Posted Notice of Special City Council mtg. of 08 -27-
09
Made changes to History pages on site
Posted News Release for Comm. Rel.
08 -06 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Posted Minutes for City Council mtg of 07 -20 -09 and
Special City Council mtg. of 07 -10 -09
Posted August CWC and make graphics and links
08 -07 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted new online videos, make graphics and links
Posted Agenda for TAC mtg. of 08 -19 -09
Made updates to Road Construction pages
Posted Agenda for Plan Commission mtg. of 08 -18-
09
Posted updated Media Advisory for Comm. Rel.
Posted News Release for Comm. Rel.
Road Construction updates
08 -08 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
08 -09 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
3
08 -10 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Posted Agenda for Plan Commission Subdivision
Committee mtg. of 08 -12 -09
Posted Notice for CRC Executive Session mtg. of
08 -19 -09
Posted News Release for Comm. Rel.
Updated DOCS pages with new Zoning Ordinance
Chapters
Checked live feed for Channel 16 and worked with
OMNI and Comm. Rel. to ensure functioning for
Council mtg.
08 -11 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with Comm. Rel. staff regarding posting
news on Star site
Updated Fire Dept pages
Posted Safety Day Flyer
Posted Media Advisory for Comm. Rel.
Posted Temp. Road Closure Notice for Comm. Rel.
08 -12 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for City Council mtg. of 08 -20 -09
Posted three News Releases for Comm. Rel.
Posted Agenda for BPW mtg. of 08 -19 -09
Posted Video Stream from News Conf. for Comm.
Rel.
Updated DOCS pages in Zoning area
Road Construction updates
4
08 -13 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for City Council mtg. of 08 -17 -09
Posted Paperless Packets for City Council mtg. of
08 -17 -09
Road Construction Updates
08 -14 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Road Closure Notice
Posted Agendas for BZA regular and Hearing Officer
mtgs. of 08 -24 -09
Posted News Release for Comm. Rel.
08 -15 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
08 -16 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
08 -17 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for BZA Hearing Officer mtg. of 08-
27-09
5
08 -18 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Results of City Council mtg. of 08 -17 -09
Posted Minutes of City Council mtg. of 08 -17 -09
Posted two News Releases for Comm. Rel.
Made changes to HHWD pages
Posted Media Advisory for Comm. Rel.
Made changes to Utilities section
Worked with Comm. Rel. staff on uploading to Star
News
08 -19 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for Special Meeting of City Council
committee on 08 -25 -09
Posted Cancellation Notice for BZA Hearing Officer
mtg. of 08 -27 -09
Posted Minutes for Plan Commission Special
Studies committee mtg. of 08 -04 -09
Discussed web update issues with Comm. Rel.
08 -20 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes from City Council mtg. of 08 -03 -09
Posted Notice of Special Meeting of City Council on
08 -25 -09
Posted updated Media Advisory for Comm. Rel.
Posted updated Water Report on Utilities pages
Posted Paperless Packets for City Council mtg. of
08 -25 -09
Posted Updated Agenda for BZA Executive Session
of 08 -24 -09
Posted two News Releases and pictures for Comm.
Rel.
Worked with Comm. Rel. staff on Community events
6
08 -21 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for Plan Commission Subdivision
and Special Studies committee mtgs. of 09 -01 -09
Updated Engineering pages
Posted Notice of Special Meeting of City Council on
09 -08 -09
Road Construction Updates
08 -22 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
08 -23 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
08 -24 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Worked with Comm. Rel. staff on website issues
Checked live link for Channel 16 to ensure access
for Council mtg.
08 -25 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Bid Notices
Posted Minutes for BZA regular and Hearing Officer
mtgs. of 07 -27 -09
Discussed webcam issues with Comm. Rel.
Checked live link for Channel 16 to ensure access
for Budget Worksho
7
08 -26 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Bid Notice tab
Created new section for Utilities
Posted Minutes for TAC mtg. of 08 -19 -09
Worked with Urban Forestry staff and made changes
to pages
08 -27 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Carmel Can section
08 -28 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with Comm. Rel. staff and Fountain Square
Committee member to update Gazebo Concert area
on pages
08 -29 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
08 -30 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Total hours 65.5
$60 per hour X $60
Total due $3930.00
8
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
8/31/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services Purchase Order No.
1326 Cool Creek Dr. Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
8/31/09 Stmt Web site maintenance August 2009 $3,930.00
Total $3,930.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
81 '11109 ALLOWED 20
Irwin Computer Services
IN SUM OF
1326 Cool Creek Dr.
Carmel IN 46033
3,930.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4355400
Web Page Fees
Board Members
PO# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
18441 stmt 4355400 $3,930.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
�3 206
i
S a�ture
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund