176292 08/19/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
+E ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,280.00
CARMEL IN 46033 CHECK NUMBER: 176292
CHECK DATE: 8/19/2009
DEPARTMENT AC COUNT PO NUMBER INVOICE NUMBER AMO DESCRIPTION
1160 4355400 5,280.00 WEB PAGE FEES
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INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: August 9, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 07 -31 -09
City of Carmel, Indiana (http: /Www.carmei.in.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
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Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
07 -01 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added July mtgs. etc from CT's calendar.
Posted Agenda for TAC mtg. of 07 -15 -09
Posted two News Releases for Comm. Rel.
Updated Transportation web page with new graphics
and links
07 -02 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Road Construction pages
07 -03 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
07 -04 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Discussed web cam issue discovered today
Posted update for CarmelFest due to weather
Posted News Release for Comm. Rel.
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07 -05 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
07 -06 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Posted City Newsletter for Comm. Rel.
Posted Add -On Paperless Packet for Council mtg. of
07 -06 -09
Made updates to home page to create link to Smart
Code page
Discussed webcam issues
07 -07 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted News Release for Comm. Rel.
Posted Minutes for Council mtg. of 06 -15 -09 and
Special Meeting of 06 -26 -09
Added hot link to home page for Merchants Fest
07 -08 Check to see if web site is up and running, then check e- 9
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar and added
Rock the District link
Posted results from Council mtg. of 07 -06 -09
Met with Court Staff to discuss web pages changes
Worked on changes to Court pages in preparation
for webpage transition
Made some updates to GIS links and staff info
Updated TAC committee listing
Worked with HR staff on testing for NeoGov
Posted Notices for two Council Committee mtgs. of
07 -13 -09 and 07 -16 -09 and one Cancellation for
Council Committee mtg. of 07 -14 -09
Posted Notice of Special Council mtg. of 07 -15 -09
Worked with OMNI discussing live link for
government cable Channel 16
Registered Domain names for Court
3
07 -09 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Minutes for the BZA mtg. and Hearing Officer
mtg. of 05 -18 -09
Posted Media Advisory for Comm. Rel.
Posted News Release for Comm. Rel.
Made updates to Law Dept. pages
Worked on updates to CFD pages in prep for new
site transition
Worked with Court on web page issues and
discussed with Court staff
Posted two News Releases for Comm. Rel.
Posted Agenda for BPW mtg. of 07 -10 -09
Made adjustments to MerchantsFest info on
homepage
Worked with Comm. Rel. regarding video indexing
page link
Made updates to links for parks on web pages
Created graphic link for video indexing from Council
p age, updated text and adjusted openin
07 -10 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Updated Road Construction info
Posted Agenda for Plan Commission mtg. of 07 -21-
09
Added link to most recent Keystone update video
Made changes to Court pages
Discussed CFD page changes with CFD staff
Updated CFD pages
07 -11 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
07 -12 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
4
07 -13 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made extensive updates and revision to the DOCS
pages including updating the Comp Plan pages and
zoning and overlay zone maps pages
Made several updates to the CAB pages in DOCS
section
Worked with HR staff on changes needed to
accommodate NeoGov addition
07 -14 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to Urban Forestry pages
Made changes to the Codebook and building codes
section of DOCS pages
Worked with HR on changes to accommodate
NeoGov
Discussed web issues with CPD staff
Discussed web issues with DOCS staff
Discussed web issues with HR staff
Worked on CAB pages changes
07 -15 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted bid notices for Clerk Treasurer's office
Posted News Release for Comm. Rel.
Posted Agenda for Council mtg. of 07 -20 -09
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07 -16 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added various religious holiday notices
Posted Paperless Packet for Council mtg. of 07 -20-
09
Posted updated Agenda for Plan Commission mtg.
of 07 -21 -09
Removed bid specs for CT's office and discussed
issue with CT staff
07 -17 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated HR pages
Updated Road Construction pages
Posted Notices for CRC mtg. of 07 -21 -09
Posted News Release for Comm. Rel.
Posted update and photos from Merchants Fest
Discussed paperless packet issue with CT staff
Renewed domain names for Urban Forestry staff
07 -18 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
07 -19 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
6
07 -20 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Worked on HR updates, made extensive changes
and discussed issues with staff
Discussed issues with Comm. Rel. staff
Discussed issues with reception desk/city facilities
reservation /road closure notice staff
07 -21 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for BZA regular and Hearing
Officer mtg of 07 -27 -09
Made updates to HR pages
Posted results form Council mtg. of 07 -20 -09
Posted Minutes from Council mtg. of 07 -06 -09 and
Executive Meeting of 07 -06 -09
07 -22 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for CRC mtgs. for April July
Posted News Release for Comm. Rel.
07 -23 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to CAB pages
Posted Minutes from CRC mtgs. for April June
Discussed web issues and changes with HR staff
Made updates and changes to HR pages
7
07 -24 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for Plan Commission Subdivision
and Special Studies Committees mtgs. of 08 -04 -09
Discussed CAB web a e issue with DOCS staff
07 -25 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
07 -26 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with OMNI on live link issues
07 -27 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted new video streams and copy for several
video links
Posted minutes for Plan Commission mtg. of 06 -16-
09
Posted Media Advisory for Comm. Rel.
Posted bid notice
Met with Engineering and Comm. Rel. staff
regarding web issues
07 -28 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added August's monthly additions from
CT's office.
Posted Minutes from BZA Regular mtg. of 06 -22 -09
and Hearing Officer mtg. of 07 -01 -09
Worked on DOCS updates to pages
Added links to NeoGov for HR to go live with new
service
Discussed banner permit webpage issues with City
staff
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07 -29 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated link for July Connecting with Carmel stream
Posted Notice for Council Committee special mtg of
08 -06 -09
07 -30 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for Council mtg. of 08 -03 -09
Posted Agenda for BPW mtg. of 08 -05 -09
Posted Paperless Packet for Council mtg. of 08 -03-
09
Posted Cancellation Notice for Plan Commission
Subdivision committee mtg. of 08 -04 -09
Posted News Release for Comm. Rel.
Updated Road Construction pages
Worked with CT staff regarding bids
Discussed live activation of NeoGov with HR staff
07 -31 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Bid Notice
Updated DOCS sign application pages
Added specifications for Bid
Added link for Trash Recycling Survey on City's
home a e.
Total hours 88
$60 per hour X $60
Total $5280.00
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Prescrr.,eo by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
8/17/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Purchase Order No.
1326 Cool Creek Drive Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
7/31/09 Stmt Professional Services Web page maintenance $5,280.00
Total $5,280.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
8% 17/0,9
ALLOWED 20
Irwin
IN SUM OF
1326 Cool Creek Drive
Carmel IN 46033
s
5,280.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4355400
Web page fees
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
Stmt 4355400 $5,280.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
Sig a r
Cost distribution ledger classification if
Title
claim paid motor vehicle highway fund