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176292 08/19/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 +E ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $5,280.00 CARMEL IN 46033 CHECK NUMBER: 176292 CHECK DATE: 8/19/2009 DEPARTMENT AC COUNT PO NUMBER INVOICE NUMBER AMO DESCRIPTION 1160 4355400 5,280.00 WEB PAGE FEES 3 INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: August 9, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 07 -31 -09 City of Carmel, Indiana (http: /Www.carmei.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 07 -01 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added July mtgs. etc from CT's calendar. Posted Agenda for TAC mtg. of 07 -15 -09 Posted two News Releases for Comm. Rel. Updated Transportation web page with new graphics and links 07 -02 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Road Construction pages 07 -03 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -04 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Discussed web cam issue discovered today Posted update for CarmelFest due to weather Posted News Release for Comm. Rel. 2 07 -05 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -06 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted City Newsletter for Comm. Rel. Posted Add -On Paperless Packet for Council mtg. of 07 -06 -09 Made updates to home page to create link to Smart Code page Discussed webcam issues 07 -07 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted News Release for Comm. Rel. Posted Minutes for Council mtg. of 06 -15 -09 and Special Meeting of 06 -26 -09 Added hot link to home page for Merchants Fest 07 -08 Check to see if web site is up and running, then check e- 9 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added Rock the District link Posted results from Council mtg. of 07 -06 -09 Met with Court Staff to discuss web pages changes Worked on changes to Court pages in preparation for webpage transition Made some updates to GIS links and staff info Updated TAC committee listing Worked with HR staff on testing for NeoGov Posted Notices for two Council Committee mtgs. of 07 -13 -09 and 07 -16 -09 and one Cancellation for Council Committee mtg. of 07 -14 -09 Posted Notice of Special Council mtg. of 07 -15 -09 Worked with OMNI discussing live link for government cable Channel 16 Registered Domain names for Court 3 07 -09 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Minutes for the BZA mtg. and Hearing Officer mtg. of 05 -18 -09 Posted Media Advisory for Comm. Rel. Posted News Release for Comm. Rel. Made updates to Law Dept. pages Worked on updates to CFD pages in prep for new site transition Worked with Court on web page issues and discussed with Court staff Posted two News Releases for Comm. Rel. Posted Agenda for BPW mtg. of 07 -10 -09 Made adjustments to MerchantsFest info on homepage Worked with Comm. Rel. regarding video indexing page link Made updates to links for parks on web pages Created graphic link for video indexing from Council p age, updated text and adjusted openin 07 -10 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Updated Road Construction info Posted Agenda for Plan Commission mtg. of 07 -21- 09 Added link to most recent Keystone update video Made changes to Court pages Discussed CFD page changes with CFD staff Updated CFD pages 07 -11 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -12 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 07 -13 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made extensive updates and revision to the DOCS pages including updating the Comp Plan pages and zoning and overlay zone maps pages Made several updates to the CAB pages in DOCS section Worked with HR staff on changes needed to accommodate NeoGov addition 07 -14 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Urban Forestry pages Made changes to the Codebook and building codes section of DOCS pages Worked with HR on changes to accommodate NeoGov Discussed web issues with CPD staff Discussed web issues with DOCS staff Discussed web issues with HR staff Worked on CAB pages changes 07 -15 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted bid notices for Clerk Treasurer's office Posted News Release for Comm. Rel. Posted Agenda for Council mtg. of 07 -20 -09 5 07 -16 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added various religious holiday notices Posted Paperless Packet for Council mtg. of 07 -20- 09 Posted updated Agenda for Plan Commission mtg. of 07 -21 -09 Removed bid specs for CT's office and discussed issue with CT staff 07 -17 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated HR pages Updated Road Construction pages Posted Notices for CRC mtg. of 07 -21 -09 Posted News Release for Comm. Rel. Posted update and photos from Merchants Fest Discussed paperless packet issue with CT staff Renewed domain names for Urban Forestry staff 07 -18 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -19 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 6 07 -20 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Worked on HR updates, made extensive changes and discussed issues with staff Discussed issues with Comm. Rel. staff Discussed issues with reception desk/city facilities reservation /road closure notice staff 07 -21 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for BZA regular and Hearing Officer mtg of 07 -27 -09 Made updates to HR pages Posted results form Council mtg. of 07 -20 -09 Posted Minutes from Council mtg. of 07 -06 -09 and Executive Meeting of 07 -06 -09 07 -22 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for CRC mtgs. for April July Posted News Release for Comm. Rel. 07 -23 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to CAB pages Posted Minutes from CRC mtgs. for April June Discussed web issues and changes with HR staff Made updates and changes to HR pages 7 07 -24 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Subdivision and Special Studies Committees mtgs. of 08 -04 -09 Discussed CAB web a e issue with DOCS staff 07 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 07 -26 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with OMNI on live link issues 07 -27 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new video streams and copy for several video links Posted minutes for Plan Commission mtg. of 06 -16- 09 Posted Media Advisory for Comm. Rel. Posted bid notice Met with Engineering and Comm. Rel. staff regarding web issues 07 -28 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added August's monthly additions from CT's office. Posted Minutes from BZA Regular mtg. of 06 -22 -09 and Hearing Officer mtg. of 07 -01 -09 Worked on DOCS updates to pages Added links to NeoGov for HR to go live with new service Discussed banner permit webpage issues with City staff 8 07 -29 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated link for July Connecting with Carmel stream Posted Notice for Council Committee special mtg of 08 -06 -09 07 -30 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Council mtg. of 08 -03 -09 Posted Agenda for BPW mtg. of 08 -05 -09 Posted Paperless Packet for Council mtg. of 08 -03- 09 Posted Cancellation Notice for Plan Commission Subdivision committee mtg. of 08 -04 -09 Posted News Release for Comm. Rel. Updated Road Construction pages Worked with CT staff regarding bids Discussed live activation of NeoGov with HR staff 07 -31 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Bid Notice Updated DOCS sign application pages Added specifications for Bid Added link for Trash Recycling Survey on City's home a e. Total hours 88 $60 per hour X $60 Total $5280.00 9 Prescrr.,eo by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 8/17/09 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Purchase Order No. 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 7/31/09 Stmt Professional Services Web page maintenance $5,280.00 Total $5,280.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 8% 17/0,9 ALLOWED 20 Irwin IN SUM OF 1326 Cool Creek Drive Carmel IN 46033 s 5,280.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355400 Web page fees Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or Stmt 4355400 $5,280.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Sig a r Cost distribution ledger classification if Title claim paid motor vehicle highway fund