174382 07/08/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032 CHECK AMOUNT: $5,070.00
1326 COOL CREEK DRIVE
CARMEL IN 46033 CHECK NUMBER: 174382
CHECK DATE: 7/812009
DEP ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 STMT 5,070.00 WEB PAGE FEES
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INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: July 5, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 06 -30 -09
City of Carmel, Indiana (http /www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
06 -01 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and begun adding all June events from CT
calendar.
Update Accetturo page
Posted News Release for Comm. Rel.
06 -02 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and finalized June calendar for City events
Posted Notice of Public Hearing for Economic
Development Commission
Created graphics and posted new videos on pages
06 -03 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Results for Council mtg. of 06 -01 -09
Posted Minutes for Council mtg. of 05 -18 -09
Posted Cancellation Notices for Council committee
mtgs. of 06- 08 -09, 06 -09 -09 and Notice of Council
committee mtg. of 06 -11 -09
Posted Cancellation Notice for CRC mtg. of 06 -03-
09
Made updates to CRC member pages
Updated several video pages with descriptions
Posted News Release for Comm. Rel.
Posted Cancellation Notice for Gazebo Concert on
home page
2
06 -04 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to Urban Forestry pages
Posted several Bid Tabulations for CT's office
Updated Ethics Commission page links
Updated several streaming video links
06 -05 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for TAC mtg. of 06 -07 -09
Created Graphics and links for new on line videos
Posted Media Advisory for Comm. Rel.
Posted News Release for CPD
Posted Agenda for Plan Commission mtg. of 06 -16-
09
Made changes to Comm. Ctr. Pages
Updated Gazebo Concert page
Posted related article for Comm. Rel.
Updated Road Construction Pages
06 -06 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Continued working on changes to Comm. Ctr. Pages
Continued updating Road Construction Pages
06 -07 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
06 -08 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Made changes to Urban Forestry pages
3
06 -09 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted News Release for CPD
Posted Notice for CRC Executive Session mtg. of
06 -17 -09
Worked with Comm. Rel. staff regarding Smart Code
pages
Posted News Release for Comm. Rel.
06 -10 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Posted Bid Notices for CT staff
Posted Notice for Council committee mtg. of 06 -18-
09
Posted Notice for Special Meeting of BPW on 06 -12-
09
Posted several News Release for Comm. Rel.
Made several changes to Utilities pages
Made changes on Utilities site
06 -11 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for Council mtg. of 06 -15 -09
Posted Paperless Packet for Council mtg. of 06 -15-
09
Discussed web issues with Utilities staff
06 -12 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice of Exec. Session of Plan Commission
on 06 -16 -09
Updated Road Construction pages with new link and
information
Posted three News Releases for Comm. Rel.
Posted Agendas BZA Hearings on 06 -22 -09
4
06 -13 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -14 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -15 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with Comm. Rel. staff on domain name
issues
Met with Engineering staff on web issues and made
extensive changes to pages
06 -16 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Results from Council mtg. of 06 -15 -09
Continued working with Engineering staff on pages
06 -17 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
5
06 -18 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes for Plan Commission Special
Studies committee mtg. of 06- 02 -09, Plan
Commission mtg. of 04- 21 -09, and Plan Commission
mtg. of 05 -19 -09
06 -19 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked on Urban Forestry changes
06 -20 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Road Construction updates
Worked on DOCS page changes
06 -21 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -22 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with Comm. Ctr. Staff on web issues
6
06 -23 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Discussed LaserFiche issues with Comm. Rel. staff
Posted three News Releases for Comm. Rel.
Updated TAC pages for DOCS
Worked with CPD staff on link issues
Posted new City Newsletter
06 -24 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added links for CarmelFest info.
Created graphic for homepage for CarmelFest link
Worked with Comm. Rel. staff on organizing home
page links
Posted Media Advisory for Comm. Rel.
Posted new link and information for Carmel Can
06 -25 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted BPW Agenda for mtg. of 07 -01 -09
Posted Agenda for Special Council mtg. of 06 -26 -09
Posted Paperless Packet for Council mtg. of 06 -26-
09
Posted Notice of CRC Exec. Session mtg. of 06 -30-
09
06 -26 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted bid notice modification for CT's office
Posted Agenda for Special BPW mtg. of 07 -08 -09
Posted Agendas for Plan Commission Special
Studies and Subdivision committee mtgs. of 07 -07-
09
Made changes to homepage links
Updated TAC members listing for DOCS
7
06 -27 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -28 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
06 -29 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with Comm. Rel. staff regarding
transportation links
Posted Agenda for BZA mtg. of 07 -01 -09
Met with HR staff re: NeoGov
06 -30 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and made changes based on CT calendar for
July.
Made changes and updates to Urban Forestry pages
Posted Agenda for Council mtg. of 07 -06 -09
Posted Media Advisory for Comm. Rel.
Posted Notice of Cancellation of Council committee
mtg. of 07 -09 -09
Made changes to Carmel Can website
Posted Paperless Packet for Council mtg. of 07 -06-
09
Posted News Release for Comm. Rel.
Met with DOCS staff re: BZA Hearing Officer age
Total hours 84.5
$60 per hour X $60
Total due $5070.00
8
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 7995)
7/6/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services Purchase Order No.
1326 Cool Creek Dr. Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
6/30/09 Stmt Web page fees June 2009 $5,070.00
Total 1$5.070.00
k:
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor j
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
7/6/09
ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Drive
Carmel IN 46033
5,070.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4355400
Web Page Fees
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
Stmt 4355400 $5,070.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
a �U
Signal i
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Cost distribution ledger classification if T
claim paid motor vehicle highway fund