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Home My WebLink About173395 06/10/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,080.00 CARMEL IN 46033 CHECK NUMBER: 173395 CHECK DATE: 6/10/2009 DEPARTMENT ACCO PO NUMBER INVOICE NUMBER AMOU DES CRIPTION 1160 4355400 18441 4,080.00 WEB PAGE FEES -d INVOICE Details U y Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: June 7, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 06 -07 -09 City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 05 -01 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Road Construction Updates Posted Notice for CRC Executive Session of 05 -05- 09 05 -02 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -03 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked on H1 N1 flu virus additions to pages 05 -04 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Designed two applications for web pages Made more changes regarding H1 N1 flu virus Updated Gazebo Concerts pages 2 05 -05 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. More H1 N1 flu updates for pages Made changes to Things to Do and Community Calendar pages regarding community arts groups Worked on broken links Replaced missing header on Comm. Ctr. Page Posted results for Council mtg. of 05 -04 -09 Posted Minutes for Council mtg. of 04 -15 -09 and Special Meeting of 04 -20 -09 05 -06 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Notices for Council Committee mtgs. of 05- 11, 05 -12 and 05 -14 Posted News Release for Comm. Rel. 05 -07 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 05 -08 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Revised Notice for Council Committee mtg. of 05 -12 -09 Updated Comp Plan website Posted Agenda for Plan Commission mtg. of 05 -19- 09 Posted Agendas for BZA Hearing Officer and regular mtgs. of 05 -18 -09 Posted Agenda for TAC mtg. of 05 -20 -09 Posted Notice of CRC Executive Session mtg. of 05 -13 -09 3 05 -09 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 05 -10 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. 05 -11 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two News Releases for Comm. Rel. Posted Notice of CRC Executive Session mtg. of 05 -20 -09 Posted May's Connecting with Carmel show 05 -12 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice to Bidders Updated On Line Videos page with copy for show descriptions Updated Arts pages with new graphic 05 -13 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice to Bidders Posted News Release for Comm. Rel. Posted Media Advisory for Comm. Rel. Posted Notice for CRC Executive Session Posted Notice for Council Committee mtg. of 05 -21- 09 4 05 -14 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Council mtg. of 05 -18 -09 Posted Paperless Packet for Council mtg. of 05 -18- 09 Posted Notice of date changes for BPW mtg. now scheduled for 06 -24 -09 Posted Agenda for BPW mtg. of 05 -20 -09 Posted multiple Notices to Bidders Made changes to Gazebo Concerts pages Posted Media Advisory for Comm. Rel. 05 -15 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Picked up CD at Comm Ctr with change for website Discussed topics of website changes with Comm. Ctr. Staff Road Construction updates Posted News Release for Comm. Rel. 05 -16 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -17 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 5 05 -18 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made some long range updates to calendars Posted multiple Bid Notice plans Posted Minutes for Plan Commission mtg. of 02 -17- 09 and 03- 17 -09; Special Studies Committee mtg. of 03 -03 -09 and 04 -02 -09 Made updates to Arts pages 05 -19 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for BZA Hearing Officer and Regular mtg. of 04 -27 -09 Posted Add -on for Paperless Packet for Council mtg. of 05 -18 -09 Posted Minutes for Council Mtgs. of05 -04 -09 and 05 -18 -09 Updated Gazebo Concert page Posted News Release for Comm. Rel. Worked with DOCS staff with some computer file attachment issues 05 -20 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two Media Advisories for Comm. Rel. Posted News Release for Arts 05 -21 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Urban Forestry section of DOCS pages Posted Notice of Cancellation for CRC Special Meeting of 05 -27 -09 6 05 -22 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Plan Commission Special Studies and Subdivision mtgs. of 06 -02 -09 Posted News Release for Comm. Rel. Road Construction Updates Meeting at Comm. Ctr. Regarding disc 05 -23 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Called Comm. Ctr. Staff to discuss disc updates 05 -24 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -26 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -27 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Special Meeting of Council Committee on 05 -29 -09 Made updates to CRC page Road Construction Updates 7 05 -28 Check to see if web site is up and running, then check e- 7.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added summer events on specific dates Posted Agenda for BPW mtg. of 06 -03 -09 and called to discuss issue with staff Posted Agenda for Council mtg. of 06 -01 -09 Posted Multiple videos on web with some copy Picked up new disc from Comm Ctr, discussed file compatibility issues with staff and made updates to Comm. Ctr. Pages Posted Corrected Agenda for Council mtg. of 06 -01- 09 Posted Paperless Packet for Council mtg. of 06 -01- 09 Posted two News Releases for Comm. Rel. Posted Notice for Special Meeting of CRC on 06 -03- 09 Worked on URL updates and renewed DOCS name carmeldocs.org for two years Discussed CRC updates with staff Discussed web issues with Comm. Rel. staff 05 -29 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. 05 -30 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 05 -31 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 68 $60 per hour X $60 Total due $4080 8 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 6/8/09 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Dr. Terms Carmel In 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 6/7/09 Stmt Professional services Web site maintenance $4,080.00 Total $4,080.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 6/8/09 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Dr. Carmel IN 46033 4,080.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355400 Web Page Fees Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 18441 Stmt 4355400 $4,080 .00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 1 Z D 20 �ign r Cost distribution ledger classification if Title claim paid motor vehicle highway fund