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172388 05/13/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,260.00 CARMEL IN 46033 CHECK NUMBER: 172388 CHECK DATE: 5/1312009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 18441 4,260.00 WEB PAGE FEES R I q y( INVOICE Details ARM Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: May 2, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 04 -30 -09 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 v Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 3 -30 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Continued updates on Arts Council site 3 -31 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 -01 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted cancellation meeting notice for Council committee mtgs. of 4 -06 -09 and 4 -09 -09 Made updates to DOCS sign permits pages Made changes to the Court pages Updated CFD pages with Burn Camp ride info 4 -02 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made several map updates for DOCS Posted Road Construction updates 2 4 -03 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for upcoming City Council mtg. of 04 -08 -09 Posted News Release for Comm. Rel. Posted Media Advisory for Comm. Rel. Posted Paperless Packet for Council mtg. of 04 -08- 09 Posted Notice Economic Development Commission mtg. of 04 -13 -09 4 -04 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Developed new Carmel Economic Development Commission meeting date website 4 -05 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 4 -06 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Updated section of DOCS pages Posted Agenda for TAC mtg. of 04 -15 -09 Posted photo on Court pages 4 -07 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 3 4 -08 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Created links, graphics and posted Connecting with Carmel show Posted Notices for Council Committee mtgs and cancellations for mtgs. of 04- 13 -09, 04 -14 -09 and 04 -16 -09 Posted Notice for CRC mtg. of 05 -13 -09 Posted Agenda for BPW mtg. of 04 -15 -09 4 -09 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Utilities pages Posted Media Advisory for Comm. Rel. Posted News Release for Comm. Rel. 4 -10 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Plan Commission meeting and executive session for 04 -21 -09 4 -11 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 -12 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 4 -13 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted bid notice for CT office Posted Agenda for TAC mtg. of 04 -15 -09 Made updates to vendor pages Posted Minutes for the TAC mtg. of 12 -17 -09 4 -14 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to DOCS pages Posted bid notice for CT office Posted Road Construction updates Made changes to job postings at request of HR 4 -15 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Special Meeting of City Council on 04 -23 -09 Posted Agenda for City Council mtg. of 04 -20 -09 Posted Arts District news Posted two News Releases for Comm. Rel. 4 -16 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for Council mtg. of 04 -20- 09 Posted update to Comp Plan 5 4 -17 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for CRC Executive Session mtg. of 04 -22 -09 Posted Notice for CRC Plan Review Panel mtg. of 04 -29 -09 Posted Notice for BPW mtg. of 04 -22 -09 Posted Event notice for Comm. Rel. Posted Agendas for Hearing Officer and Regular meeting of BZA on 04 -27 -09 4 -18 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Road Construction update 4 -19 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. 4 -20 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted City Newsletter Posted Media Advisory for Comm. Rel. Made updates to Road Construction pages Posted Paperless Packet for Council mtg. of 04 -20- 09 6 4 -21 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice of cancellation for CRC Executive Session mtg. of 04 -22 -09 Posted results from Council mtg. of 04 -20 -09 Posted Minutes for Council mtgs. of 03- 16 -09, 03- 26-09 and 04 -08 -09 Posted News Release for Comm. Rel. 4 -22 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Made updates to CNAN pages Posted Minutes for CRC mtgs. of 03 -18 -09 and 04- 15 -09 Posted Agendas for CRC mtgs. of 03- 18 -09, 04 -01- 09 and 04 -15 -09 4 -23 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Gazebo concerts page Posted Minutes for TAC mtg. of 04 -15 -09 Made updates to TAC pages Posted News Release for Comm. Rel. Updated members for TAC 4 -24 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Special Studies and Subdivision Committees mtgs. of 05 -05- 09 Worked with CPD staff on web issues Posted Road Construction updates 7 4 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 -26 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added airport info to transportation pages 4 -27 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to job postings at request of HR Made changes to CRC pages Posted News Release for CPD Checked link issues for HHWD program and bid p ages 4 -28 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for BZA Hearing Officer mtg. of 04- 03-09 and Regular Meeting of 03 -23 -09 4 -29 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Arts District News Posted Agenda for City Council mtg. of 05 -04 -09 Posted Agenda for BPW mtg. of 05 -06 -09 Posted Notice of CRC Plan Review Panel mtg. of 05 -01 -09 Worked with Urban Forestry staff and On Ramp Indiana regarding a e counter issues 8 4 -30 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Acquired domain names for cycling and discussed with DOCS staff Made several updates to Comp plan pages Posted corrected Agenda for City Council mtg. of 05- 04-09 Posted Paperless packet for City Council mtg. of 05- 04-09 Posted Cancellation Notice for CRC Plan Review Panel mtg. of 05 -01 -09 Total hours 71 $60 per hour X $60 Total due $4260.00 9 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 5/11/09 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. '1326 Cool Creek Dr. Terms Carmel IN 46033 Date Due r Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 5/2/09 Stmt Professional web site maintenance $4,260.00 Total $4,260.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 5/11/09 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel IN 46033 4,260.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355400 Web page fees Board Members PO# or D PT. INVOICE NO. ACCT #!TITLE AMOUNT I hereby certify that the attached invoice(s), or 18441 Stmt 4355400 $4,260.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 ature e� Title Cost distribution ledger classification if claim paid motor vehicle highway fund