172388 05/13/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $4,260.00
CARMEL IN 46033
CHECK NUMBER: 172388
CHECK DATE: 5/1312009
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 18441 4,260.00 WEB PAGE FEES
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INVOICE Details
ARM
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: May 2, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 04 -30 -09
City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
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Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
3 -30 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Continued updates on Arts Council site
3 -31 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
4 -01 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted cancellation meeting notice for Council
committee mtgs. of 4 -06 -09 and 4 -09 -09
Made updates to DOCS sign permits pages
Made changes to the Court pages
Updated CFD pages with Burn Camp ride info
4 -02 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made several map updates for DOCS
Posted Road Construction updates
2
4 -03 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for upcoming City Council mtg. of
04 -08 -09
Posted News Release for Comm. Rel.
Posted Media Advisory for Comm. Rel.
Posted Paperless Packet for Council mtg. of 04 -08-
09
Posted Notice Economic Development Commission
mtg. of 04 -13 -09
4 -04 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Developed new Carmel Economic Development
Commission meeting date website
4 -05 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
4 -06 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Updated section of DOCS pages
Posted Agenda for TAC mtg. of 04 -15 -09
Posted photo on Court pages
4 -07 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
3
4 -08 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Created links, graphics and posted Connecting with
Carmel show
Posted Notices for Council Committee mtgs and
cancellations for mtgs. of 04- 13 -09, 04 -14 -09 and
04 -16 -09
Posted Notice for CRC mtg. of 05 -13 -09
Posted Agenda for BPW mtg. of 04 -15 -09
4 -09 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to Utilities pages
Posted Media Advisory for Comm. Rel.
Posted News Release for Comm. Rel.
4 -10 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for Plan Commission meeting and
executive session for 04 -21 -09
4 -11 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
4 -12 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
4
4 -13 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted bid notice for CT office
Posted Agenda for TAC mtg. of 04 -15 -09
Made updates to vendor pages
Posted Minutes for the TAC mtg. of 12 -17 -09
4 -14 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to DOCS pages
Posted bid notice for CT office
Posted Road Construction updates
Made changes to job postings at request of HR
4 -15 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for Special Meeting of City Council on
04 -23 -09
Posted Agenda for City Council mtg. of 04 -20 -09
Posted Arts District news
Posted two News Releases for Comm. Rel.
4 -16 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Paperless Packet for Council mtg. of 04 -20-
09
Posted update to Comp Plan
5
4 -17 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for CRC Executive Session mtg. of
04 -22 -09
Posted Notice for CRC Plan Review Panel mtg. of
04 -29 -09
Posted Notice for BPW mtg. of 04 -22 -09
Posted Event notice for Comm. Rel.
Posted Agendas for Hearing Officer and Regular
meeting of BZA on 04 -27 -09
4 -18 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Road Construction update
4 -19 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
4 -20 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted City Newsletter
Posted Media Advisory for Comm. Rel.
Made updates to Road Construction pages
Posted Paperless Packet for Council mtg. of 04 -20-
09
6
4 -21 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice of cancellation for CRC Executive
Session mtg. of 04 -22 -09
Posted results from Council mtg. of 04 -20 -09
Posted Minutes for Council mtgs. of 03- 16 -09, 03-
26-09 and 04 -08 -09
Posted News Release for Comm. Rel.
4 -22 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Made updates to CNAN pages
Posted Minutes for CRC mtgs. of 03 -18 -09 and 04-
15 -09
Posted Agendas for CRC mtgs. of 03- 18 -09, 04 -01-
09 and 04 -15 -09
4 -23 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Gazebo concerts page
Posted Minutes for TAC mtg. of 04 -15 -09
Made updates to TAC pages
Posted News Release for Comm. Rel.
Updated members for TAC
4 -24 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for Plan Commission Special
Studies and Subdivision Committees mtgs. of 05 -05-
09
Worked with CPD staff on web issues
Posted Road Construction updates
7
4 -25 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
4 -26 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Added airport info to transportation pages
4 -27 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to job postings at request of HR
Made changes to CRC pages
Posted News Release for CPD
Checked link issues for HHWD program and bid
p ages
4 -28 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes for BZA Hearing Officer mtg. of 04-
03-09 and Regular Meeting of 03 -23 -09
4 -29 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Arts District News
Posted Agenda for City Council mtg. of 05 -04 -09
Posted Agenda for BPW mtg. of 05 -06 -09
Posted Notice of CRC Plan Review Panel mtg. of
05 -01 -09
Worked with Urban Forestry staff and On Ramp
Indiana regarding a e counter issues
8
4 -30 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Acquired domain names for cycling and discussed
with DOCS staff
Made several updates to Comp plan pages
Posted corrected Agenda for City Council mtg. of 05-
04-09
Posted Paperless packet for City Council mtg. of 05-
04-09
Posted Cancellation Notice for CRC Plan Review
Panel mtg. of 05 -01 -09
Total hours 71
$60 per hour X $60
Total due $4260.00
9
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
5/11/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services Purchase Order No.
'1326 Cool Creek Dr. Terms
Carmel IN 46033 Date Due
r
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
5/2/09 Stmt Professional web site maintenance $4,260.00
Total $4,260.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
5/11/09 ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Drive
Carmel IN 46033
4,260.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor 4355400
Web page fees
Board Members
PO# or D PT. INVOICE NO. ACCT #!TITLE AMOUNT I hereby certify that the attached invoice(s), or
18441 Stmt 4355400 $4,260.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
ature
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Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund