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Home My WebLink About170448 04/01/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $3,810.00 CARMEL IN 46033 CHECK NUMBER: 170448 CHECK DATE: 4/1/2009 DEPARTMEN ACCOUNT P O NUMBE INVOICE NUMBER AM DE 1160 4355400 3,420.00 WEB PAGE FEES 1160 R4355400 13191 STMT 390.00 WEBPAGE FEES 'r L) p INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: March 30, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 03 -29 -09 City of Carmel, Indiana (http /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 03 -01 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -02 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updates and changes to sign permit area for DOCS Added job posting at request of HR 03 -03 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to area school listing at requests of Comm. Rel. Posted results for Council mtg. of 03 -02 -09 Worked with CFD staff regarding timing of changes for new site Updated CRC pages with new officers Created new "Transportation" page and added associated links, content and graphics Posted cancellation Notice for TAC mtg. of 03 -18 -09 2 03 -08 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 03 -09 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted News Release with Peele House Photo and flyer for Comm. Rel. Posted News Release for Comm. Rel. 03 -10 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Notice for CRC Exec. Session of 03 -18 -09 Posted Bid Notice Made changes to Urban Forestry section of DOCS pages Posted Road Closure Notice 03 -11 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two News Releases and maps for Comm. Rel. Posted Notice for Council Committee mtg. of 03 -19- 09 Posted Agenda for Council mtg. of 03 -16 -09 4 03 -12 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some Comm. Rel event dates. Posted Agenda for BPW mtg. of 03 -18 -09 Posted corrected Agenda for Council mtg. of 03 -16- 09 Posted Paperless Packet for Council mtg. of 03 -16- 09 Updated Carmel Utilities Standards pages Posted News Release for Comm. Rel. Removed Job Posting at request of HR Added Video to links Posted BZA Agenda for mtg. of 03 -23 -09 03 -13 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -14 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -15 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 5 03 -16 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. and CR staff regarding videos Posted News Release for Comm. Rel. Posted Road Closure Notice Continued with Cable/Telecommunications changes to related links and codes 03 -17 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some school related public events. Made changes to Cable/Telecommunications Committee pages Posted Results of Council mtg. of 03 -16 -09 03 -18 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Council mtg. of 03 -02 -09 Posted Plan Commission Minutes for mtg. of 02 -17- 09 Made additional changes to Cable/Telecommunications pages Added animation link to Road Construction pages Posted Notice for Special Meeting of Council Committee for 03 -24 -09 Updated information on Zoning Ordinance pages for DOCS Posted new job opening at request of HR Posted Notice for Special Meeting of Council for 03- 26-09 Discussed Laser Fiche issues with CT's office 6 03 -23 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted job notice at request of HR Posted Paperless Packet for Special Meeting of Council mtg. for 03 -26 -09 Posted Agendas for Plan Commission Special Studies and Subdivision Committee mtgs. for 04 -02- 09 Updated Staff section of DOCS pages Posted Notice for Exec. Session of CRC for 04 -15- 09 03 -24 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for BZA mtg. of 02 -23 -09 Posted Road Closure Notice 03 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -26 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and made changes at request of Comm. Rel. Posted News Release for CPD Posted Agenda for BPW mtg. of 04 -01 -09 Made updates to Carmel Arts Council pages Posted News Release for Comm. Rel. 03 -27 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updated to Road Construction pages Posted Agenda for BZA Hearing Officer mtg. of 04- 03-09 8 03 -28 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -29 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and continued with changes per Comm. Rel. Continued with updates to Carmel Arts Council paqe Total hours 63.5 $60 per hour X $60 Total due $3810.00 9 03 -08 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 03 -09 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted News Release with Peele House Photo and flyer for Comm. Rel. Posted News Release for Comm. Rel. 03 -10 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Notice for CRC Exec. Session of 03 -18 -09 Posted Bid Notice Made changes to Urban Forestry section of DOCS pages Posted Road Closure Notice 03 -11 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted two News Releases and maps for Comm. Rel. Posted Notice for Council Committee mtg. of 03 -19- 09 Posted Agenda for Council mtg. of 03 -16 -09 4 03 -12 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some Comm. Rel event dates. Posted Agenda for BPW mtg. of 03 -18 -09 Posted corrected Agenda for Council mtg. of 03 -16- 09 Posted Paperless Packet for Council mtg. of 03 -16- 09 Updated Carmel Utilities Standards pages Posted News Release for Comm. Rel. Removed Job Posting at request of HR Added Video to links Posted BZA Agenda for mtg. of 03 -23 -09 03 -13 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -14 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -15 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 5 03 -16 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. and CR staff regarding videos Posted News Release for Comm. Rel. Posted Road Closure Notice Continued with Cable/Telecommunications changes to related links and codes 03 -17 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added some school related public events. Made changes to Cable/Telecommunications Committee pages Posted Results of Council mtg. of 03 -16 -09 03 -18 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Council mtg. of 03 -02 -09 Posted Plan Commission Minutes for mtg. of 02 -17- 09 Made additional changes to Cable/Telecommunications pages Added animation link to Road Construction pages Posted Notice for Special Meeting of Council Committee for 03 -24 -09 Updated information on Zoning Ordinance pages for DOCS Posted new job opening at request of HR Posted Notice for Special Meeting of Council for 03- 26-09 Discussed Laser Fiche issues with CT's office 6 K hNdar Prrscribedby State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER 3/30/09 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Dr Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 3/3 0/09 Stmt Professional services March 2009 $3,810.00 Total $3,810.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 3/30/09 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Dr. Carmel IN 46033 3,810.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor R4355400 Web Page Fees r--) h� U Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 13191 Stmt E,4355400 $3 .8 10.00 bill(s) is (are) true and correct and that the materials or services itemized thereon for J which charge is made were ordered and received except GUS 20() Si n Title iii