HomeMy WebLinkAbout169490 03/04/2009 a CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CHECK AMOUNT: $5,520.00
�.�o CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE
_,�o.�. CARMEL IN 46033 CHECK NUMBER: 169490
CHECK DATE: 3/4/2009
DEP ARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIP
1160 4355400 5,520.00 WEB PAGE FEES
v
1 1 2
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: March 30, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 03 -29 -09
City of Carmel, Indiana (http /Www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
03 -01 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
03 -02 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updates and changes to sign permit area for DOCS
Added job posting at request of HR
03 -03 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to area school listing at requests of
Comm. Rel.
Posted results for Council mtg. of 03 -02 -09
Worked with CFD staff regarding timing of changes
for new site
Updated CRC pages with new officers
Created new "Transportation" page and added
associated links, content and graphics
Posted cancellation Notice for TAC mtg. of 03 -18 -09
2
INVOICE Details
l
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: March 2, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 02/28/2009
City of Carmel, Indiana (http /www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
02/01 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
02/02 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any,standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to Council pages
Made changes to the Comp Plan pages
Added maps to Comp Plan pages
Posted updates bio for Diana Cordray
Worked on photo issues with CFD pages
02/03 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added all dates from Clerk Treasurer's
official calendar.
Posted Notice for Special Council Committee mtg, of
02 -05
Replaced material on HR pages
Posted Minutes for Special City Council mtg. of 12-
31-08
Posted Minutes from City Council mtg. of 01 -05 -09
Posted Minutes from Special City Council mtg. of 01-
21-09
Posted results from Council mtg. of 02 -02 -09
2
02/04 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Posted Notices for Council Committee mtgs and
cancellation notice for one Council Committee mtg.
for 02- 09 -09, 02 -10 -09 and 02 -12 -09
Made changes and updates to DOCS pages
02/05 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated News Release page for Comm. Rel.
Posted Notice for CRC Exec. Session of 02 -19 -09
Updated DOCS pages with new primary plat
application for 2009
Posted News Release for Comm. Rel.
Added pictures to accompany News Release for
Comm. Rel.
Met with Utilities Communications staff
Meeting at CFD station 2
02/06 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Posted job on HR site
Posted Agenda for TAC mtg. of 02 -08 -09
Posted Agenda for Plan Commission mtg. of 02 -17-
09
Updated Road Construction pages
Made updates to sections of CFD pages
Posted Connecting With Carmel link for Feb show
Organized online files for Utilities
02/07 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
3
02/08 Check to see if web site is up and running, then check e- 6.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Made changes to layout and navigation of all Utilities
p ages to prepare for upcoming web redesign
02/09 Check to see if web site is up and running, then check e- 10.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar and added
Planetarium show
Posted Notice for Special Meeting of Council
Committee on 02 -11 -09
Posted new Bid Notice in Word and pdf
Posted Notice for Special BPW mtg. of 03 -02 -09
Made changes to Bid Notices page
Updated TAC members on DOCS pages
Posted News Release for Comm. Rel.
Continued redesign work for Utilities pages
Worked with OMNI staff regarding FLV player and
video
Worked with OnRamp Indiana to reset Front Page
extensions for Utilities pages redesign functionalit
02/10 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar and added
Arbor Day dates.
Posted News Release for Comm. Rel.
Posted News From the City of Carmel newsletter
Added several new links for Keystone update videos
Posted Notice for Council Committee mtg. of 02 -12-
09
Added pictures to recycling sections
Worked on Bid site
Converted CRC documents to pdf
Continued work on Utilities site with calls to staff
4
02/11 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted video link for Arts Walk and added graphic
Posted Schedule for Gazebo Concerts 2009
02/12 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for BPW mtg. of 02 -18 -09
Posted Agenda for Council mtg. of 02 -16 -09
Posted description to Connecting with Carmel for
February
Posted Notice for Council mtg. of 02 -16 -09
Added graphic and new link for streaming video
titled "Winter Fun"
Met with Comm. Rel, IT and Video production staff
for teleconference mtg. with Granicus staff
02/13 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Paperless Packet for Council mtg. of 02 -16-
09
Posted Newsletter for Arts District
Worked with Granicus staff on new main page for
videos
02/14 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
5
02/15 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
02/16 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to Comp Plan pages
Posted Agenda for BZA mtg of 02 -23 -09
Worked with CPD staff on site issues
Made updates to Stormwater section of Engineering
pages with several fact sheets
Updated Road Construction pages
Added Bid Notice
02/17 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted results for Council mtg. of 02 -16 -09
Worked with Engineering staff on reports and "hits"
counter issues
02/18 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for Special Council mtg. of 02 -24 -09
Posted Minutes for Plan Commission mtg. of 01 -20-
09 and 02 -03 -09
Updated Plan Commission members page
Posted Minutes for TAC mtg. of 02 -18 -09
Posted News Release for Comm. Rel.
Worked with Comm. Rel. staff regarding needs for
Keystone Auditors
6
02/19 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes for Council mtg. of 02 -02 -09
Posted Notice for Carmel Redevelopment Authority
mtg. of 02 -26 -09
Worked on Reports and stats for stormwater
02/20 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for Plan Commission Subdivision
and Special Studies committee mtgs. of 03 -03 -09
Posted corrected results for Council mtg. of 02 -16-
09
Posted Bid Notice
Posted News Release for Comm. Rel. along with
g raphics to accompany the release
02/21 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
02/22 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for Special Council committee mtg. of
02 -24 -09
02/23 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted cancellation notice and Notice of Special
Meeting of BPW on 03 -09 -09
7
02/24 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date. Posted additions to Bid Notice page
Removed job posting on HR page
Posted Road Closure notice for Comm. Rel.
02/25 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Road Construction pages
Posted link to streamed video and added graphic
Worked with Comm Rel. staff and Granicus on
layout and design issues for new video links pages
02/26 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted updated applications on DOCS pages
Posted Notice for CRC mtg. of 03 -02 -09
Posted Agenda for Council mtg. of 03 -02 -09
Posted Paperless Packet for Council mtg. of 03 -02-
09
Posted Agenda for BPW mtg. of 03 -04 -09
Posted Road lane restriction notice for Comm. Rel.
Posted Media Advisory for Comm. Rel.
02/27 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Worked with CRC staff on web issues
02/28 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Total hours 92
$60 per hour X $60
Total due $5520
8
Prescribed by State Board of Accounts City Farm No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
3/2/09
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services Purchase Order No.
1326 Cool Creek Drive Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Stmt Web site maintenance February 2009 $5,520.00
Total $5,520.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Drive
Carmel IN 46033
5,520.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor R4355400
Web Page Fees
Board Members
PO# or INVOICE NO. ACCT #!TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
Stmt R4355400 $5 520 00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
i Signatur�� 4
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund