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HomeMy WebLinkAbout169490 03/04/2009 a CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $5,520.00 �.�o CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE _,�o.�. CARMEL IN 46033 CHECK NUMBER: 169490 CHECK DATE: 3/4/2009 DEP ARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIP 1160 4355400 5,520.00 WEB PAGE FEES v 1 1 2 INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: March 30, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 03 -29 -09 City of Carmel, Indiana (http /Www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 03 -01 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 03 -02 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updates and changes to sign permit area for DOCS Added job posting at request of HR 03 -03 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to area school listing at requests of Comm. Rel. Posted results for Council mtg. of 03 -02 -09 Worked with CFD staff regarding timing of changes for new site Updated CRC pages with new officers Created new "Transportation" page and added associated links, content and graphics Posted cancellation Notice for TAC mtg. of 03 -18 -09 2 INVOICE Details l Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: March 2, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 02/28/2009 City of Carmel, Indiana (http /www.carmeLin.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 02/01 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 02/02 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any,standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Council pages Made changes to the Comp Plan pages Added maps to Comp Plan pages Posted updates bio for Diana Cordray Worked on photo issues with CFD pages 02/03 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added all dates from Clerk Treasurer's official calendar. Posted Notice for Special Council Committee mtg, of 02 -05 Replaced material on HR pages Posted Minutes for Special City Council mtg. of 12- 31-08 Posted Minutes from City Council mtg. of 01 -05 -09 Posted Minutes from Special City Council mtg. of 01- 21-09 Posted results from Council mtg. of 02 -02 -09 2 02/04 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted Notices for Council Committee mtgs and cancellation notice for one Council Committee mtg. for 02- 09 -09, 02 -10 -09 and 02 -12 -09 Made changes and updates to DOCS pages 02/05 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated News Release page for Comm. Rel. Posted Notice for CRC Exec. Session of 02 -19 -09 Updated DOCS pages with new primary plat application for 2009 Posted News Release for Comm. Rel. Added pictures to accompany News Release for Comm. Rel. Met with Utilities Communications staff Meeting at CFD station 2 02/06 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted job on HR site Posted Agenda for TAC mtg. of 02 -08 -09 Posted Agenda for Plan Commission mtg. of 02 -17- 09 Updated Road Construction pages Made updates to sections of CFD pages Posted Connecting With Carmel link for Feb show Organized online files for Utilities 02/07 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 3 02/08 Check to see if web site is up and running, then check e- 6.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made changes to layout and navigation of all Utilities p ages to prepare for upcoming web redesign 02/09 Check to see if web site is up and running, then check e- 10.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added Planetarium show Posted Notice for Special Meeting of Council Committee on 02 -11 -09 Posted new Bid Notice in Word and pdf Posted Notice for Special BPW mtg. of 03 -02 -09 Made changes to Bid Notices page Updated TAC members on DOCS pages Posted News Release for Comm. Rel. Continued redesign work for Utilities pages Worked with OMNI staff regarding FLV player and video Worked with OnRamp Indiana to reset Front Page extensions for Utilities pages redesign functionalit 02/10 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added Arbor Day dates. Posted News Release for Comm. Rel. Posted News From the City of Carmel newsletter Added several new links for Keystone update videos Posted Notice for Council Committee mtg. of 02 -12- 09 Added pictures to recycling sections Worked on Bid site Converted CRC documents to pdf Continued work on Utilities site with calls to staff 4 02/11 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted video link for Arts Walk and added graphic Posted Schedule for Gazebo Concerts 2009 02/12 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 02 -18 -09 Posted Agenda for Council mtg. of 02 -16 -09 Posted description to Connecting with Carmel for February Posted Notice for Council mtg. of 02 -16 -09 Added graphic and new link for streaming video titled "Winter Fun" Met with Comm. Rel, IT and Video production staff for teleconference mtg. with Granicus staff 02/13 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Paperless Packet for Council mtg. of 02 -16- 09 Posted Newsletter for Arts District Worked with Granicus staff on new main page for videos 02/14 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 5 02/15 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 02/16 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Comp Plan pages Posted Agenda for BZA mtg of 02 -23 -09 Worked with CPD staff on site issues Made updates to Stormwater section of Engineering pages with several fact sheets Updated Road Construction pages Added Bid Notice 02/17 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted results for Council mtg. of 02 -16 -09 Worked with Engineering staff on reports and "hits" counter issues 02/18 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Special Council mtg. of 02 -24 -09 Posted Minutes for Plan Commission mtg. of 01 -20- 09 and 02 -03 -09 Updated Plan Commission members page Posted Minutes for TAC mtg. of 02 -18 -09 Posted News Release for Comm. Rel. Worked with Comm. Rel. staff regarding needs for Keystone Auditors 6 02/19 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Council mtg. of 02 -02 -09 Posted Notice for Carmel Redevelopment Authority mtg. of 02 -26 -09 Worked on Reports and stats for stormwater 02/20 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Subdivision and Special Studies committee mtgs. of 03 -03 -09 Posted corrected results for Council mtg. of 02 -16- 09 Posted Bid Notice Posted News Release for Comm. Rel. along with g raphics to accompany the release 02/21 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 02/22 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Special Council committee mtg. of 02 -24 -09 02/23 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted cancellation notice and Notice of Special Meeting of BPW on 03 -09 -09 7 02/24 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted additions to Bid Notice page Removed job posting on HR page Posted Road Closure notice for Comm. Rel. 02/25 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Road Construction pages Posted link to streamed video and added graphic Worked with Comm Rel. staff and Granicus on layout and design issues for new video links pages 02/26 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted updated applications on DOCS pages Posted Notice for CRC mtg. of 03 -02 -09 Posted Agenda for Council mtg. of 03 -02 -09 Posted Paperless Packet for Council mtg. of 03 -02- 09 Posted Agenda for BPW mtg. of 03 -04 -09 Posted Road lane restriction notice for Comm. Rel. Posted Media Advisory for Comm. Rel. 02/27 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with CRC staff on web issues 02/28 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 92 $60 per hour X $60 Total due $5520 8 Prescribed by State Board of Accounts City Farm No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL 3/2/09 An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Stmt Web site maintenance February 2009 $5,520.00 Total $5,520.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel IN 46033 5,520.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor R4355400 Web Page Fees Board Members PO# or INVOICE NO. ACCT #!TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or Stmt R4355400 $5 520 00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 i Signatur�� 4 Cost distribution ledger classification if Title claim paid motor vehicle highway fund