168548 02/04/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
ONE CIVIC SQUARE IRWIN COMPUTING
CHECK AMOUNT: $4,770.00
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE
,y roM `o CARMEL IN 46033 CHECK NUMBER: 168548
CHECK DATE: 2/4/2009
D EPARTMENT ACCO PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 R4355400 13191 4,770.00 WEBPAGE FEES
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INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: February 2, 2009
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 01 -31 -09
City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update,
development maintenance_ which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
01 -01 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Met with OMNI re: Urban Forestry Video
Worked on issues associated with Urban Forestry
Videos
01 -02 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Road Construction
01 -03 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -04 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Road Construction
Created graphics, links and new page for Keystone
Special Edition of Connecting with Carmel
2
01 -05 Check to see if web site is up and running, then check e- 8.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to Urban Forestry pages
Posted Agenda for BPW mtg. of 01 -07
Worked with DOCS staff regarding web
agenda /minutes posting and Laserfiche procedures
Made changes to Plan Commission pages
Posted new info on HR pages
Posted Notice for CRC mtg. of 01 -21
Added more links for Keystone Edition of Connecting
with Carmel with individual discussion points
Updated DOCS pages with various BZA applications
etc.
Updated DOCS pages with new 2009 fee schedule
Posted January Connecting with Carmel links and
g raphics
01 -06 Check to see if web site is up and running, then check e- 8.75
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Posted Cancellation Notice for Council committee
mtg. of 001 -08
Posted results for Council mtg. of 01 -05
Updated sections of Urban Forestry pages
Updated Council pages with new officers and 2009
Council mtg. dates
Posted Minutes from Council mtg. of 12 -15 -08
Made updates to Mayor's pages
Made various updates to Court pages
Posted new job listing
Added descriptions for online videos
Discussed Council pages with Clerk Treasurer staff
Resized Council pics for pages
3
01 -07 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar and added
Planetarium show
Posted Notices and Cancellation Notices for Council
committee mtgs. of 1 -12, 1 -13, 1 -14 and 1 -15
Posted notice for Council Comp Plan committee
mtg. of 1 -14
Posted News Releases for CPD and Comm. Rel.
01 -08 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Made updates to Mayor's webpage
Made updates to DOCS pages re: Development
Standards application
Posted two News Releases for Comm. Rel.
Updated Road Construction
Meeting at City Hall regarding Web programming
Updated CFD shift calendar links
01 -09 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Agenda for TAC mtg. of 0 1 -21
Added Employment Application to HR pages
Posted Agenda for Plan Commission mtg. of 01 -20
Updated DOCS staff list online
Made updates to Road Construction pages
Posted Notice for Exec. Session of BZA for 01 -13
Posted Monon Center forms on HR pages
Posted two News Releases for Comm. Rel.
01 -10 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar.
Removed job posting notice for Urban Forest
4
01 -11 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -12 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Cancellation Notice for BZA Exec. Session
mtg. of 01 -13
Made updates and changes to Comm. Rel. pages
Posted new Employment Application
Worked on Online Videos pages
01 -13 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Church directory
Discussed web issues with Comm. Rel. staff
01 -14 Check to see if web site is up and running, then check e- 1.75
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Created graphic and added link and info for Carmel
Mayor's Wellness Challenge
Posted Agenda for Special Council mtg. of 01 -21
Posted Agenda for BPW mtg. of 01 -21
5
01 -15 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made several updates to DOCS pages with new
requirements, applications and handouts
Tested web programming for Comm. Rel.
Posted Paperless Packet for Council mtg. of 01 -21
Replaced job posting
Posted News Release for Comm. Rel.
01 -16 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for BZA mtg. of 01 -26
Posted News Release for Comm. Rel.
Updated Road Construction pages
01 -17 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -18 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -19 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
6
01 -20 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for CRC mtgs. of 12- 17 -08, 11 -13-
08, 11 -20 -08 and 12 -15 -08
Posted Minutes for CRC mtgs. of 11- 20 -08, 09 -15-
08, 09- 17 -08, 09- 18 -08, 10- 07 -08, 10- 15 -08, 10 -17-
08, 10 -22 -08 and 11 -13 -08
01 -21 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Removed job posting
Posted Minutes for Plan Commission mtg. of 12 -16-
08
Posted Minutes for Special Studies mtg. of 01 -06
Posted Notice of Special mtg. of Council committee
on 01 -23
Removed 2008 links and files from DOCS pages
Posted News Release for Comm. Rel.
01 -22 Check to see if web site is up and running, then check e- 1.75
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Posted Minutes for TAC mtg. of 01 -21
Posted Minutes for CRC mtgs. of 12 -15 -08 and 12-
17 -08
01 -23 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted new online video, made links and added
description
Posted Agendas for Plan Commission Special
Studies and Subdivision mtgs. of 02 -03
Posted Special Meeting Notice for CRC mtg. of 01-
29
Updated Online Videos pages with new descriptions
Added link for RPAC fly through video animations
7
01 -24 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -25 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -26 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -27 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Minutes for BZA and Hearing Officer mtg. of
11 -24
Worked with web programming
Made additional changes to court pages
Posted News Release for Comm. Rel.
Met with Utilities staff re: Operations section of
pages
e
Met with CFD staff re: pages
01 -28 Check to see if web site is up and running, then check e- 1.75
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for Council mtg. of 02 -02
Posted notice on home page regarding snow
plowing
Posted News Release for Comm. Rel.
8
01 -29 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for BPW mtg. of 02 -04
Posted Paperless Packet for Council mtg. of 02 -02
Posted two News Releases for Comm. Rel.
01 -30 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted revised Agenda for BPW mtg. of 02 -04
Posted News Release for Comm. Rel.
01 -31 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Total hours 79.5
$60 per hour X $60
Total due $4770.00
9
Presc.ibed by'State Board of Accounts City Form No. 201 (Rev. 1995)
I ACCOUNTS PAYABLE VOUCHER
2/2/09 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services Purchase Order No.
1326 Cool Creek Dr. Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1/31/09 Stmt Professional services Web site maintenance $4,770.00
January 2009
Total $4,770.00
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
2/2/09
ALLOWED 20
Irwin Computer Services
IN SUM OF
1326 Cool Creek Dr.
Carmel IN 46033
4,770.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor R4355400
Web Page Fees
Board Members
PO# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
13191 Stmt 84355400 $4,770.00 bill(s) is (are) true and correct and that the
l
materials or services itemized thereon for
which charge is made were ordered and
received except
20
Si t�
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund