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168548 02/04/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,770.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE ,y roM `o CARMEL IN 46033 CHECK NUMBER: 168548 CHECK DATE: 2/4/2009 D EPARTMENT ACCO PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 R4355400 13191 4,770.00 WEBPAGE FEES i tip n i s s s Y„ �s�j'oL INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: February 2, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 01 -31 -09 City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update, development maintenance_ which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 01 -01 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Met with OMNI re: Urban Forestry Video Worked on issues associated with Urban Forestry Videos 01 -02 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Road Construction 01 -03 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -04 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Road Construction Created graphics, links and new page for Keystone Special Edition of Connecting with Carmel 2 01 -05 Check to see if web site is up and running, then check e- 8.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Urban Forestry pages Posted Agenda for BPW mtg. of 01 -07 Worked with DOCS staff regarding web agenda /minutes posting and Laserfiche procedures Made changes to Plan Commission pages Posted new info on HR pages Posted Notice for CRC mtg. of 01 -21 Added more links for Keystone Edition of Connecting with Carmel with individual discussion points Updated DOCS pages with various BZA applications etc. Updated DOCS pages with new 2009 fee schedule Posted January Connecting with Carmel links and g raphics 01 -06 Check to see if web site is up and running, then check e- 8.75 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Posted Cancellation Notice for Council committee mtg. of 001 -08 Posted results for Council mtg. of 01 -05 Updated sections of Urban Forestry pages Updated Council pages with new officers and 2009 Council mtg. dates Posted Minutes from Council mtg. of 12 -15 -08 Made updates to Mayor's pages Made various updates to Court pages Posted new job listing Added descriptions for online videos Discussed Council pages with Clerk Treasurer staff Resized Council pics for pages 3 01 -07 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar and added Planetarium show Posted Notices and Cancellation Notices for Council committee mtgs. of 1 -12, 1 -13, 1 -14 and 1 -15 Posted notice for Council Comp Plan committee mtg. of 1 -14 Posted News Releases for CPD and Comm. Rel. 01 -08 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made updates to Mayor's webpage Made updates to DOCS pages re: Development Standards application Posted two News Releases for Comm. Rel. Updated Road Construction Meeting at City Hall regarding Web programming Updated CFD shift calendar links 01 -09 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Agenda for TAC mtg. of 0 1 -21 Added Employment Application to HR pages Posted Agenda for Plan Commission mtg. of 01 -20 Updated DOCS staff list online Made updates to Road Construction pages Posted Notice for Exec. Session of BZA for 01 -13 Posted Monon Center forms on HR pages Posted two News Releases for Comm. Rel. 01 -10 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Removed job posting notice for Urban Forest 4 01 -11 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -12 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Cancellation Notice for BZA Exec. Session mtg. of 01 -13 Made updates and changes to Comm. Rel. pages Posted new Employment Application Worked on Online Videos pages 01 -13 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Church directory Discussed web issues with Comm. Rel. staff 01 -14 Check to see if web site is up and running, then check e- 1.75 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Created graphic and added link and info for Carmel Mayor's Wellness Challenge Posted Agenda for Special Council mtg. of 01 -21 Posted Agenda for BPW mtg. of 01 -21 5 01 -15 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made several updates to DOCS pages with new requirements, applications and handouts Tested web programming for Comm. Rel. Posted Paperless Packet for Council mtg. of 01 -21 Replaced job posting Posted News Release for Comm. Rel. 01 -16 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BZA mtg. of 01 -26 Posted News Release for Comm. Rel. Updated Road Construction pages 01 -17 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -18 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -19 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 6 01 -20 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for CRC mtgs. of 12- 17 -08, 11 -13- 08, 11 -20 -08 and 12 -15 -08 Posted Minutes for CRC mtgs. of 11- 20 -08, 09 -15- 08, 09- 17 -08, 09- 18 -08, 10- 07 -08, 10- 15 -08, 10 -17- 08, 10 -22 -08 and 11 -13 -08 01 -21 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Removed job posting Posted Minutes for Plan Commission mtg. of 12 -16- 08 Posted Minutes for Special Studies mtg. of 01 -06 Posted Notice of Special mtg. of Council committee on 01 -23 Removed 2008 links and files from DOCS pages Posted News Release for Comm. Rel. 01 -22 Check to see if web site is up and running, then check e- 1.75 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted Minutes for TAC mtg. of 01 -21 Posted Minutes for CRC mtgs. of 12 -15 -08 and 12- 17 -08 01 -23 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new online video, made links and added description Posted Agendas for Plan Commission Special Studies and Subdivision mtgs. of 02 -03 Posted Special Meeting Notice for CRC mtg. of 01- 29 Updated Online Videos pages with new descriptions Added link for RPAC fly through video animations 7 01 -24 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -26 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -27 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for BZA and Hearing Officer mtg. of 11 -24 Worked with web programming Made additional changes to court pages Posted News Release for Comm. Rel. Met with Utilities staff re: Operations section of pages e Met with CFD staff re: pages 01 -28 Check to see if web site is up and running, then check e- 1.75 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for Council mtg. of 02 -02 Posted notice on home page regarding snow plowing Posted News Release for Comm. Rel. 8 01 -29 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 02 -04 Posted Paperless Packet for Council mtg. of 02 -02 Posted two News Releases for Comm. Rel. 01 -30 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted revised Agenda for BPW mtg. of 02 -04 Posted News Release for Comm. Rel. 01 -31 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 79.5 $60 per hour X $60 Total due $4770.00 9 Presc.ibed by'State Board of Accounts City Form No. 201 (Rev. 1995) I ACCOUNTS PAYABLE VOUCHER 2/2/09 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Dr. Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 1/31/09 Stmt Professional services Web site maintenance $4,770.00 January 2009 Total $4,770.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 2/2/09 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Dr. Carmel IN 46033 4,770.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor R4355400 Web Page Fees Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 13191 Stmt 84355400 $4,770.00 bill(s) is (are) true and correct and that the l materials or services itemized thereon for which charge is made were ordered and received except 20 Si t� Cost distribution ledger classification if Title claim paid motor vehicle highway fund