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Home My WebLink About168070 01/21/2009 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 0 ONE CIVIC SQUARE IRWIN COMPUTING CHECK AMOUNT: $4,170.00 CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CARMEL IN 46033 CHECK NUMBER: 168070 CHECK DATE: 1/21/2009 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBE AMOUNT DESCRIPTION 1160 4355400 4,170.00 WEB PAGE FEES .fi ,J x INVOICE Details Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck@yahoo.com Today's Date: January 11, 2009 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 12 -31 -08 City of Carmel, Indiana (http: /www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. 1 Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Hours Worked 12 -01 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Worked with Comm. Rel. staff regarding search engine Made additions to HR pages Made updates to Road Construction pages Worked with Comm. Rel. staff regarding Channel 16 on the web Added Keystone video link 12 -02 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and made additions for December. Made updates to Road Construction Pages Updated Keystone Parkway video link Made updates to graphics on Comm. Rel. site Made updates to Comp plan pages Posted 2009 meeting dates for BPW Posted notice for CRC mtg. of 12 -15 -08 12 -03 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for City Council mtg. of 11 -17 Posted Results for City Council mtg. of 12 -01 -08 Made changes to BZA pages Updated on -line video links Posted Notice for CRC Exec. Session of 12 -17 -08 Mtg. at OMNI re: Urban Forestry video 2 12 -04 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Urban Forestry pages and worked with staff regarding video Updated graphic for Channel 16 on the web link Posted Bid tabs 12 -05 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for TAC mtg. of 12 -17 -08 Posted Meeting Notice for Council committee mtg. of 12 -08 -08 Posted Cancellation Notice for Council committee mtgs. of 12 -09 -08 and 12 -11 -08 Posted Agenda for BZA mtg. of 12 -15 -08 Posted Agenda for Plan Commission mtg. of 12 -16- 08 Posted News Release for CPD Posted Release for Arts District Posted Media Advisory for 12 -08 -08 Updated Road Construction pages 12 -06 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar 12 -07 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 12 -08 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Made changes to Urban Forestry pages Posted News Release for Comm. Rel. 3 12 -09 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar 12 -10 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar. Posted Notice for City Council committee mtg. of 12- 18 -08 Posted Agenda for City Council mtg. of 12 -15 -08 Posted revised Agenda for BZA mtg. of 12 -15 -08 Updated Council pages 12 -11 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 12 -17 -08 Posted Paperless Packet for City Council mtg. of 12- 15 -08 Made updates to Urban Forestry pages Posted News Release for Comm. Rel. 12 -12 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for BPW mtg. of 12 -17 -08 Made updates to Road Construction pages 12 -13 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 4 12 -14 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted new graphic and link for State of the City address 2008 12 -15 Check to see if web site is up and running, then check e- 1 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Amended Agenda for BZA mtg. of 12 -15 -08 Posted News Release for Comm. Rel. 12 -16 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Made changes to HR pages 12 -17 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results from the City Council mtg. of 12 -15- 08 Posted Minutes for City Council mtg. and Exec. Session of 12 -01 -08 Made changes to HR pages Posted News Release for CPD 5 12 -18 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Minutes for Plan Commission mtg. of 11 -18- 08 and Special Studies Committee mtg. of 12 -02 -08 Made several changes and updates to Plan Commission applications pages Posted new deadline for BPW 12 -19 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to HR pages Posted Bid Notice Posted two News Releases for Comm. Rel. Posted News Release for CPD 12 -20 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. 12 -21 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -22 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and began updating for 2009. Added job posting to HR pages Posted new form and document on HR pages Worked with OMNI on video issue Posted News Release for Comm. Rel. Worked with OMNI re: Urban Forestry Video 6 12 -23 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Posted Bid Opportunit 12 -24 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda for City Council Special mtg. of 12- 31-08 Posted Paperless Packet for City Council Special mtg. of 12 -31 -08 12 -25 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -26 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -27 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 12 -28 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 7 12 -29 Check to see if web site is up and running, then check e- 3.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agendas for Plan Commission Special Studies and Subdivision Committees mtgs. of 01 -06- 09 Made updates to council pages Posted new links and videos 12 -30 Check to see if web site is up and running, then check e- 2 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Updated Comm. Ctr. Pages Posted Agenda for City Council mtg. of 01 -05 -09 12 -31 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Began posting 2009 City Council committee changes and dates Posted Paperless Packet for City Council mtg. of 01- 05-09 Posted News Release for Comm. Rel. Total hours 69.5 $60 per hour X $60 Total due $4170.00 8 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL 1/16/08 An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 1326 Cool Creek Drive Terms Carmel IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 1/11/09 Stmt Professional services Web Site Maintenance 12/08 $4,170.00 Total $4,170.00 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 1/16/09 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Dr. Carmel IN 46033 4,170.00 ON ACCOUNT OF APPROPRIATION FOR 1160 Mayor 4355400 Web Page Fees Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or S tmt 4355400 $4,170,00 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 (I l e n tur Cost distribution ledger classification if Title claim paid motor vehicle highway fund