168551 02/04/2009 CITY OF CARMEL, INDIANA VENDOR: 354900 Page 1 of 1
ONE CIVIC SQUARE J W MARRIOTT ORLANDO, GRANDE LAK E g S
CARMEL, INDIANA 46032 4040 CENTRAL FLORIDA PARKWAY CHECK AMOUNT: $940.52
ORLANDO FL 32837 CHECK NUMBER: 168551
CHECK DATE: 2/4/2009
DEPARTM ACCOUNT PO NUM IN VOICE NUMBER AMOUNT DESCRIPTION
1115 4343002 940.52 EXTERNAL TRAINING TRA
J
Page 3 of 3
Bill,
I received your registration for the 2009 Executive Customer Conference to be held May 17 19, 2009 at the Grande
Lakes Resort in Orlando, Florida.
The registration form indicates that you have chosen Package A. You will be arriving on May 16, 2009 and departing on
May 20, 2009. 1 will make the room reservation for you accordingly.
Our Accounting Department will send an invoice to your agency for the conference registration fee of $945, which
includes 2 nights lodging. You will be responsible for the cost of the additional nights and will pay the hotel directly
when you check out. We have secured a discounted room rate of $209 plus 12.5% tax.
You will receive additional information about the conference as the event approaches. Please feel free to contact me in
the meantime if you have any questions.
See you soon in Orlando!
Ruth Ann
Ruth Ann Hines
Executive Assistant
New World Systems
rhines@newworldsystems.com
248 269 -1000, ext. 1104
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1/23/2009
�Q Pagel of 3
j�1 �Q
Arnone, Janet R
From: Akers, William P
Sent: Friday, January 23, 2009 11:01 AM
To: Arnone, Janet R
Subject: FW: 2009 Customer Conference Confirmation
Here is the address
From: rhines @newworldsystems.com [mailto:rhines @newworldsystems.com]
Sent: Friday, January 23, 2009 11:01 AM
To: Akers, William P
Subject: RE: 2009 Customer Conference Confirmation
Bill,
The address:
JW Marriott Orlando, Grande Lakes Resort
4040 Central Florida Parkway
Orlando, FL 32837
www.grandelakes.com
Ruth Ann
From: Akers, William P [mailto:WAkers @carmel.in.gov]
Sent: Friday, January 23, 2009 10:57 AM
To: Hines, Ruth Ann
Subject: RE: 2009 Customer Conference Confirmation
Hello Ruth Ann,
Can you please advise the address of the Grand Resort in Orlando? We need it on order to make payment for the 2 extra
days of stay.
Thanks
Bill Akers
From: Arnone, Janet R
Sent: Friday, January 23, 2009 10:50 AM
To: Akers, William P
Subject: RE: 2009 Customer Conference Confirmation
Ok, I will need a remittance address for the hotel so that I can cut them a check for those two extra days.
1/23/2009
Page 2 of 3
Janet R. Arnone
Office Administrator
Carmel Clay Communications Center
31 1st Avenue N. W.
Carmel, Indiana 46032
(317) 571 -2586
From: Akers, William P
Sent: Friday, January 23, 2009 10:45 AM
To: Arnone, Janet R
Subject: RE: 2009 Customer Conference Confirmation
NO. New World had already reserved the rooms for Dennis and I (that is what it says below) I am just letting you know
that we will be responsible for 2 extra nights stay...$205 /night I believe.
From: Arnone, Janet R
Sent: Friday, January 23, 2009 10:26 AM
To: Akers, William P
Subject: RE: 2009 Customer Conference Confirmation
And the hotel is being booked by Alderman right?
Janet R. Arnone
Office Administrator
Carmel Clay Communications Center
31 1 st Avenue N. W.
Carmel, Indiana 46032
(317) 571 -2586
From: Akers, William P
Sent: Friday, January 23, 2009 9:44 AM
To: Arnone, Janet R
Subject: FW: 2009 Customer Conference Confirmation
FYI ref bill for the New World Conference that Dennis and I will be attending in May. The price listed is for 2 nights stay,
We will have to pay for 2 additional nights(like last year) since we will both need to get there a day early(the 16th) and
leave the day after the conference due to CAD advisory group meetings that Wednesday morning(the 20th). Dennis and I
are looking for cheap flights and we will let you know what we find. So you don't have to worry about doing that for us...
you have other things to do.
Bill
From: rhines @newworldsystems.com [mailto:rhines @newworldsystems.com]
Sent: Friday, January 23, 2009 9:22 AM
To: Akers, William P
Subject: 2009 Customer Conference Confirmation
1/23/2009
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
01/23/09 I I I $940.52
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6
20
Clerk- Treasurer
VOU NO. WARRANT NO.
ALLOWED 20
JW' Marriott Orlando, Grande Lakes Resort
IN SUM OF
4040 Central Florida Parkway
Orlando, FL 32837
$940.52
ON ACCOUNT OF APPROPRIATION FOR
Carmel Clay Communications
PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members
cow 43- 430.02 $940.52 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday, January 27, 2009
Director
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund