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Home My WebLink AboutBPW-02-01-12 44 0 C °c I ►1 y,, 7 ,E C of C r G o Office of the Clerk- Treasurer n r L;v.. t. BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, FEBRUARY 1, 2012 AT 10 :00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 1, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 C 1`` g ig 4 �'c` C i ty of Carmel T Office of the Board of Public Works and Safety Meeting Clerk- Treasurer AGENDA Wednesday, February 1, 2012 10 :00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the January 18, 2011 Regular Meeting 2. BID /QUOTES OPENING AND AWARDS a. Bid Award 2012 Police Vehicles; Kelly Chevrolet; ($20,415.00 /vehicle); This was the lowest responsible bid; Luckie Carey b. Bid Opening for 2012 Roundabout and Median Irrigation Project; Dave Huffman, Street Commissioner c. Bid Opening for 2012 Mowing Project; Dave Huffman, Street Commissioner d. Bid Opening for Landscape Maintenance Project; Dave Huffman, Street Commissioner e. Bid Opening for Wells 27 28 Project; John Duffy, Director of the Department of Utilities f. Bid Opening for College Avenue Water Transmission Main Project; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW- 02- 01- 12 -01; Lake City Bank; ROW Asphalt Path; Christy Wicks, Browning b. Performance Bond Reduction; Glen Oaks Subdivision; Interior Sidewalks; Jim Langston, Langston Development 4. CONTRACTS a. Request for Purchase of Goods and Services; Ideation Collaborative; Plan Commission Training Day; ($1,550.00); Mike Hollibaugh, Director of Community Services Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 b. Request for Purchase of Goods and Services; Rust Construction; Bray Homestead Wetland Mitigation; ($76,444.00); Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Heartland Growers; Annuals Planting; ($2,577.00); Dave Huffman, Street Commissioner d. Request for Purchase of Goods and Services; Hood's Gardens; Hanging Baskets Plants; ($11,946.00); Dave Huffman, Street Commissioner e. Request for Purchase of Goods and Services; Hood's Gardens; Hanging Baskets; ($10,535.00); Dave Huffman, Street Commissioner f. Request for Purchase of Goods and Services; Heidenreich Greenhouse; Plants; ($2,757.50); Dave Huffman, Street Commissioner g. Request for Purchase of Goods and Services; Additional Services #2; Cripe Architects Engineers; ($12,190.00); River Road Box Culvert Extension/Replacement Design; Mike McBride, City Engineer 5. USE OF CITY FACILITIES /STREETS a. Request to use Center Green; Wedding; Rehearsal Friday, October 5, 2012 5:30 p.m. to 6:30 p.m.; Wedding Saturday, October 6, 2012; 2:00 p.m. to 6:00 p.m.; Jessica Mitchell b. Request to Use Gazebo; Ceremony; Wednesday, March 21, 2012; 3:30 p.m. to 6:30 p.m.; Carmel Green Teen Micro -Grant Program c. Request to Use Reflecting Pond; Submarine Show; August 3, 4, 5, 2012; 8:00 a.m. to 9:00 p.m.; Indianapolis Admirals d. Request to Use Caucus Room; Meeting; Monday, February 6 and February 27, 2012; 6:15 p.m. to 8:30 p.m.; Carmel Green Teen Micro Grant Program e. Request to Use Council Chambers; Meeting; April 19, 2012; 6:00 p.m. to 9:00 p.m.; Lake Forest HOA f. Request to Use City Streets; 5K Run; Saturday, September 29, 2012; 7:30 a.m. to 10:00 a.m.; University High School Spirit Run g. Request to Use City Streets; Tour De Carmel; September 15, 2012; 5:00 a.m. to 2:00 p.m.; Carmel Clay Parks and Recreation 6. OTHER a. Remains tabled 1/4/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Remains tabled 1/4/12; TABLED 11/16/11; Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way; Tom Behringer, HOA President c. Request for Water Line Easement Agreement; Video Indiana; John Duffy, Director of the Department of Utilities d. Request for Water Line Easement Agreement; Elizabeth Hourigan; John Duffy, Director of the Department of Utilities e. Request for Water Line Easement Agreement; Frank C. Bzezinski; John Duffy, Director of the Department of Utilities f. Request for Water Line Easement Agreement; Robert and Brenda Reynolds; John Duffy, Director of the Department of Utilities g. Request for Water Line Easement Agreement; Jerry and Janice Lewis; John Duffy, Director of the Department of Utilities 7. APPEAL HEARING a. Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik 14300 Oakbrook Court 8. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 1, 2012 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk Treasurer; Diana Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the January 18, 2011 Regular Meeting approved 2 0. BID /QUOTE OPENINGS AND AWARDS Bid Award for the 2012 Police Vehicles ;Kelly Chevrolet; ($20, 415.00 /vehicle); This was the lowest responsible bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Bid Opening for the 2012 Roundabout and Median Irrigation Project; The Mayor opened and read the bids aloud: Company Amount Engledow Group $5,365.00 Coy Landscape S7,310.00 Salsbery Brothers S5,745.00 Hittle Landscape 55,577.43 Wisco S12,480.00 The bids were given to Dave Huffman, Street Commissioner for review and recommendation. Bid Opening for the 2012 Mowing Project; The Mayor opened and read the bids aloud: Company Amount Vive Exterior 8293, 654.00 Pro Care $495,170.40 Picasso Lawn S248,899.00 Hittle Landscape $231,178.36 EA Outdoor S319,664.00 Mainscape $382, 635.00 The bids were given to Dave Huffman, Street Commissioner for review and recommendation. Bid Opening for the Landscape Maintenance Project; The Mayor opened and read the bids aloud: Company Amount Engledow Group S223,423.00 Vive Exterior S185,958.00 Picasso Lawn $134,203.00 New Wave Property $421,121.96 Salsbery Brothers S206,163.00 Hittle Maintenance 8141, 701.00 EA Outdoor $116,123.00 Mainscape 8189, 045.71 Bid Opening for the College Avenue Water Transmission; The Mayor opened and read the bids aloud: Company Amount Harvey 81, 677, 745.00 Yardberry Landscape 81, 730, 686.75 Lykins 81, 559, 847.00 Brackney, Inc. 81, 640, 400.00 Smith Projects 81, 985, 958.80 Rieth Riley 81, 490, 000.00 Atlas $1,475,157.50 Reynolds $1, 838, 831.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Opening for the Wells 27 28; The Mayor opened and read the bids aloud: Company Amount F &K Construction 81, 080,183.00 MK Betts 844,162.00 Smith Projects 883, 444.00 Reynolds 81,145, 373.00 Atlas 937,365.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. CONTRACTS Request for Purchase of Goods and Services; Ideation Collaborative; Plan Commission Training Day; ($1,550.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Rust Construction; Bray Homestead Wetland Mitigation, (876,444.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Heartland Growers; Annuals Planting; ($2,577.00) Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Hood 's Gardens; Hanging Baskets Plants; ($11,946.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Hood's Gardens; Hanging Baskets; ($10,535.00) Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Heidenreich Greenhouse; Plants; ($2,757.50) Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. I Request for Purchase of Goods and Services; Additional Services #2; Cripe Architects Engineers; ($12,190.00); River Road Box Culvert Extension /Replacement Design; Mike McBride, City Engineer Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. PERFORMANCE RELEASES Resolution No. BPW- 02- 01- 12 -01; Lake City Bank; ROW Asphalt Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Performance Bond Reduction; Glen Oaks Subdivision; Interior Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES /STREETS Request to use Center Green; Wedding; Rehearsal Friday, October 19, 2012 5:30 p.m. to 6:30 p.m.; Wedding Saturday, October 20, 2012; 2:00 p.m. to 6 :00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo; Ceremony; Wednesday, March 21, 2012; 3:30 p. m. to 6:30 p. m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Reflecting Pond; Submarine Show; August 3, 4, 5, 2012; 8:00 a.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Caucus Room; Meeting; Monday, February 6 and February 27, 2012; 6:15 p.m. to 8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Council Chambers; Meeting; April 19, 2012; 6:00 p.m. to 9:00 p.m.; Lake Forest HOA Request to Use City Streets; 5K Run; Saturday, September 29, 2012; 7:30 a.m. to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Tour De Carmel; September 15, 2012; 5:00 a.m. to 2:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER 02/01/12 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon 02/01/12 REMAINS TABLED: Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way. Request for Water Line Easement Agreement; Video Indiana; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Water Line Easement Agreement; Elizabeth Hourigan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Water Line Easement Agreement; Frank C. Bzezinski; Board Member Burke moved to I approve. Board Member Watson seconded. Request approved 3 -0. Request for Water Line Easement Agreement; Robert and Brenda Reynolds; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Water Line Easement Agreement; Jerry and Janice Lewis; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON Request for Additional item be added to the Agenda; Steve Engleking, Director of the Department of Administration; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON ITEM: Request for Use of City Facilities /Streets; Shuttle Bus reserved parking Space on Main Street and 1 Avenue SE; February 2 -4, 2012; Hamilton County Convention and Visitor Bureau; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. APPEAL HEARING Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. Will be continued at a later date. I ADJOURNMENT Mayor Brainard adjourned the meeti g at 11:15 a.m. D ana L. Cordray AMC Clerk Treasurer Approved ayor James Brainard ATTEST: iana L. Cordray, Clerk Treasurer