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Home My WebLink About171014 04/16/2009 CITY OF CARMEL, INDIANA VENDOR: 356305 Page 1 of 1 t ONE CIVIC SQUARE DARRELL D NORRIS CHECK AMOUNT: $281.10 CARMEL, INDIANA 46032 101 2ND AVE SW, #2C CARMEL IN 46032 CHECK NUMBER: 171014 CHECK DATE: 4/16/2009 DE ACCOUNT PO NUMBER INV OICE NUMB AMOUNT DESCRIPTION 601 5023990 140.55 OTHER EXPENSES 651 5023990 140.55 OTHER EXPENSES Page 1 of 1 t Kempa, Lisa L From: Norris, Darrell D Sent: Wednesday, April 08, 2009 11:47 AM To: Duffy, John M; Kempa, Lisa L Subject: Travel To Reno, Nevada, March 30 to April 1, 2009 April 8, 2009 TO: John Duffy, City of Carmel, Utilities Department Director Lisa Kempa, City of Carmel„ Utilities Department Administration RE: Travel to Reno, Nevada: Monday Tuesday (03130 03/31,2009, Arriving back in Carmel very early Wednesday Morning, 04101/2009), EXPENSE PROCESSING INFORMATION: The City of Carmel has been engaged for approx. three years now, in the study and review of opportunities to use Wind Power Electricity Generation, a clean renewable energy source, to assist in the powering of the City's Sewage Treatment Plant. In this regard, a Meteorological Tower was erected 1 '/2 years ago, to collect wind speed and consistency data at the desired site. The results of this data collection help to determine the winds available to power various wind generators. Finding an efficient wind generator that will perform well in the specific winds at this site is important to this study and review. The purpose of the travel to Reno, Nevada was to meet with representatives of Synergy Power Corporation which has developed and is continuing to develop various new design wind turbine generators that may be well suited for use at the Carmel Sewage Treatment Plant proposed generation site. Mr. Daryl Stockburger, of North Coast Wind and Power, who is a knowledgeable consultant to the City, and who was instrumental in the erection of the first wind turbines in Ohio (and for the Bowling Green Utility) accompanied Mr. Darrell Norris of the Carmel Mayor's office on this endeavor and travel to Synergy Power Corporation's offices and production facility. End of Expense Processing Memorandum, Darrell D. Norris, Esq., City of Carmel, Carmel Mayor's Office. 4�313dlo 7z 7800 Col. 7f Goak Memorial Drive Indianapolis, IN 46241 Fee Computer Number: 41 Cashier': Cavaletto Id 9137 Transaction Number: 45363 nterld Ticket 423576 Dispenser 434 Area: Economy Area Rate: Economy Variable Cash: f�p�1`I 20.00 Total Paid: 20.00 Change Due L 6.00 Thank You have a nice day! (317) 487 -5017 �OTM➢��G .i 1 CITY OF CARMEL Expense Report (required for all travel expenses) IAN EXHIBIT A E EMPLOYEE NAME: ��C- Z� /�lO�,f' DEPARTURE DATE: d TIME: PM DEPARTMENT: 11;C G T/C 1 RETURN DATE: TIME: AM PM REASON FOR TRAVEL: A U) y 06s`t t u e�c�, a�� j,af�yn ?U.�'f y DESTINATION CITY: D EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM,/ /y/LC 1,?V V 4 774'15 f4'Xi "LL 7r Z 0 6 P- Date Transportation Gas/Tolls/ Lodging Meals Misc. Total Taxi Tips Luggage Parking Breakfast Lunch Dinner Snacks Per Diem 3/30109 $3.00 $34.10 $100.00 $65.00 $202.15 3/31/09 $14.00 $65.00 $79.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 v.00 Total $O.OQ $3.Q0 $0.00 $48.10 $100.00 $O.OQ $0.00 $0.00 $Q•00 $130.00 $0.00 0 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. LI �0 Director Signature: Date: City of Carmel Form ER06 Revision Date 4/3!2009 Page 1 Booking Complete Otel.com Page 1 of 2 co x'1"1 Sign up for an otel.com accountl F1oo� the perfect stay, Ray the lowest pricel jj My Account CUSTOMER SERVICE LINKS r rl �c J= .pc ;,L s 1;E E ,F7H!•:1 EVIEV. CONRRMIATIONSt-WIVARY Review your reservation in My Account section RESERVATION COMPLETED ff you would like to contact us, please use our S upport Thank you for making an On Request Booking. Request Form You will receive a response within 48 hours. The details of your on request reservation are shown below: TRACKING NUMBER: OY- 50457120 RESERVATION On Request STATUS: CLIENT NAME: DARRELL NORRIS DESTINATION Reno, NV HOTEL GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM CHECK -IN DATE Mar 30, 2009 CHECK -OUT DATE Mar 31, 2009 ROOM TYPE: Single Room, Single Room MEAL PLAN Room Only TOTAL PRICE 100 US DOLLAR Price includes taxes and service fees. An otel.com account has been created for you E -mail address: dnorris @carmel.in.gov Password: 2149 You can manage your reservations by logging on to "My Account" section with the details provided above. We will check with GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM to see if the rooms you requested are available. If your requested accommodations are available, we will e -mail you instructions for completing your reservation online. About on request bookings As per our agreement with our hotel partners, we cannot make all of the inventory allocated to us available online. When online inventory at a given hotel is no longer available, additional rooms from our allocation can only be booked with the hotel's agreement. Generally, it takes anywhere from 24 to 48 hours to get the hotel's approval. We appreciate your patience. Questions about your reservation? Call our customer service-number at +1 -202- 552 -1048, or send a. message to our Customer Service Team Cancellation and Change Policy: 1. All cancellations and amendments must be made online through the 'My Account' section of the web site. We will not be bound by or responsible for any cancellations and changes made directly with the hotel or made by e -mail or fax. 2. No penalty for cancellations up to 4 days prior to initial check -in time, defined as 12:00 noon https:H secure. otel. com /bookcomplete.php ?processid =OY- 50457120 3/26/2009 Finalize Your Booking Otel.com Page I of 2 Sign up for an.o et com account. 'fiel. COm Bock the parte(;l May, pall, the loll fyi r�: ,M (ACCO UR w.,. a r a o� s Wfl r q® s a• o c t� H..P T, W� N`- i F p` REVIEW Nr Riiii l JANIES BIWNARD, MAYOR CUSTOMER SERVICE Finalize Your Booking Please check our Customer Service pages for online reservation help or Please review your reservation information below. If everything is correct click the "Submit Reservation" call us: button at the bottom of the page. Otherwise, click here to edit your entries US: 1 -888- 210 -2543 Asia: 1- 800 812970 Reservation Information City Reno, NV Hotel Grand Sierra Resort Check -in Mar 30, 2009 Check -out Mar 31, 2009 Adults 2 Room Information Single Room, Single Room Total Price 100 USD Names Mr DARRELL NORRIS, Mr DARYL STOCKBURGER E -mail Address dnorris @carmel.in.gov Card Holder: DARRELL D NORRIS Card No 2424 Terms and Conditions e Requests for specific rooms types and smoking preferences will be submitted to the hotel but are not guaranteed. a Cancellation and Change Policy: 1. All cancellations and amendments must be made online through the 'My Account' section of the web site. We will not be bound by or responsible for any cancellations and changes made directly with the hotel or made by a -mail or fax. 2. No penalty for cancellations up to 4 days prior to initial check -in time, defined as 12:00 noon destination time on date of initial check -in. 3. Cancellations made within 4 days of the check -in date will be assessed a 1 night room rate. 4. No -shows will be assessed a 1 night room rate. 5. No cancellations on or after check -in date. For early check outs, your credit card would be refunded for unused nights, however 1 night rate would be charged as late cancellation fee depending on the hotel policy. 6. Amendments are subject to availability at any given time. Rates are subject to change over different dates. Until 4 days before your check -in time and subject to availability, there will be no penalty for amendments for the first request from your original booking. Further amendments will be assessed a 10 EUR or 15 USD charge each time the amendment is confirmed. Within 4 days of your check in date, only requests for extending the stay may be granted. o Rate displays are available in multiple currencies to facilitate communication of price to international clients. However, all charges will- be-made -in Euro or US Dollar. Default currency for other charges will be US Dollar Charges and refunds will be processed in the exact amount and currency shown above. Otel.com will not be held responsible for changes in currency exchange rates between the date of purchase and date of refund- ONE Civic SQUARE, CARMEF, IN 46032 OFFICE 317.571.2401, FAX 317.844.3498 EMAIL jbr,iiiard @cai htt /see.ure.otel.com/bookreview.nh 3/26/2009 Norris, Darrell D From: Otel.com [no- reply @otel.corn] Sent: Thursday, March 26, 2009 10:39 AM To: Norris, Darrell D Subject: Reservation Received [OY- 50457120] Dear Mr DARRELL NORRIS Thank you for choosing otel.com The details of your reservation request are as follows: TRACKING NUMBER OY- 50457120 RESERVATION STATUS On Request DESTINATION Reno, NV HOTEL GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM CHECK -IN DATE Mar 30, 2009 CHECK- OUT DATE Mar 31, 2009 ROOM TYPE Single Room, Single Room MEAL PLAN Room Only TOTAL PRICE 100 USD Taxes and service fees included in room rate. Please review the details of your reservation request above. We will check with GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM to see if the rooms you requested are available. You will receive a response within 48 hours excluding weekends. If your requested accommodations are available, we will e -mail you instructions for completing your reservation online. About On Request Bookings As per our agreement with our hotel partners, we cannot make all of the inventory allocated to us available online. When online inventory at a given hotel is no longer available, additional rooms from our allocation can only be booked with the hotel's agreement. Generally, it takes anywhere from 48 to 72 hours to get the hotels approval. We appreciate your patience. If you have any questions or want to speak to one of our friendly Customer Care agents call us or please fill out our Support Request Form. http /www.otel.com /contactus.php) Thanks as always for being a www.otel.com customer. Sincerely, Otel.com Customer Service L. US Customer Service Center Tel: 1- 202 -552 -1048 Mon -Fri: 9am 7pm, Sat 10am 2pm EST Europe Customer Service Center Tel: 90 -212- 315 -1454 Fax: 90 -212- 225 -4272 Mon -Sat: lam 8pm GMT, Sun Sam 4pm GMT 1 Prepaid Accommodation Voucher rage i of i r,ll Prepaid Accommodation Voucher Hotel Information NOTE TO HOTELIER: GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM PLEASE HAVE CUSTOMER SIGN AND 2500 EAST SECOND STREET SUBMIT FORM UPON CHECK -IN. RENO, NEVADA, US, 89595 Tel: 1 775 789 -2000 Terms and Conditions Names DARRELL NORRIS (Leader) 1. Late Check -in: Reservations will be held until DARYL STOCKBURGER 7 :00am the day after your scheduled arrival. Check -in Date Mar 30, 2009 2. Requests for specific room types and smoking preferences will be submitted to the hotel but are Check -out Date Mar 31, 2009 not guaranteed. Room Type Single Room, Single Room Confirmation No 30883251 Cancellation and Change Policy (AlliedTPro Allotment) Payment By Booking Office 1. All cancellations and amendments must be Credit Card Info DARRELL D NORRIS made online through the'My Account section of 4060 2424 the web site. We will not be bound by or Reservation Date Mar 26, 2009 responsible for any cancellations and changes Tracking ID OY- 50457120 w a de directly with the hotel or made by e-mail or x. 2. No penalty for cancellations up to 26 March Airport Shuttle Service: 2009 12:00 noon destination time. Airport shuttle service may or may not be available. Please 3. Cancellations made after 26 March 2009 12:00 check with the hotel to determine if this service is provided. noon destination time will be assessed a 1 night room rate. Service Type: 4. No -shows will be assessed a 1 night room rate. Room Only 5. No cancellations on or after check -in date. For early check outs, your credit card would be To ensure that you are up to date with all a -mails sent from us refunded for unused nights, however 1 night rate please check your e-mail correspondence from the 'My would be charged as late cancellation fee Account section of our website. depending on the hotel policy. 6. Amendments are subject to availability at any Contact Numbers: given time. Rates are subject to change over If you need assistance with this reservation, please call different dates. Until 4 days before your check -in 1 -888- 210 -2543 (US Canada) time and subject to availability, there will be no penalty for amendments for the first request from Customer Service: your original booking. Further amendments will be US Office (2417): assessed a 10 EUR or 15 USD charge each time 1- 888 210 -2543 the amendment is confirmed, Within 4 days ,)f your check in date, only requests for extending the stay may be granted. Please sign form and leave with hotel reception upon check -in. Your signature indicates your agreement to all the above terms and conditions, including the Cancellation and Change policy. Customer Signature Date http: /www.metglobal.corr/ voucher .php ?processid =OY- 50457120 3/27/2009 Page 1 of 1 Norris, Darrell D From: Debbie Tunstill Debbie. Tunstill @thetravelagentinc.com], Sent: Wednesday, March 25, 2009 4:14 AM 10 To: Norris, Darrell D L �r Subject: FW: Confirmed Flight Indianapolis to Reno SALES PERSON: DT2 ITINERARY /INVOICE NO. ITIN DATE: MAR 25 2009 ACCOUNT KP6KFS PAGE: 01 FOR: NORRIS /DARRELL TO: CITY OF CARMEL CITY OF CARMEL UTILITIES ONE CIVIC SQUARE 3RD FLOOR ATTN:LISA KEMPA CARMEL IN 46032 760 3RD AVENUE SW SUITE 110 CARMEL IN 46032 30 MAR 09 MONDAY MILES- 1489 ELAPSED TIME- 3:58 AIR LV INDIANAPOLIS 600A US AIRWAYS FLT: 599 COACH CLASS CONFIRMED AR PHOENIX 658A NONSTOP FOOD TO PURCHASE RESERVED SEATS 8B 1RLINE CONFIRMATION:US GJD8LM MILES- 601 ELAPSED TIME- 1:53 AIR LV PHOENIX 958A US AIRWAYS FLT: 522 COACH CLASS CONFIRMED AR RENO 1151A NONSTOP RESERVED SEATS 25C AIRLINE CONFIRMATION:US GJD8LM THIS IS AN ELECTRONIC TICKET. PLEASE PRESENT PHOTO ID AT CHECK IN WITH AIRLINE CONF. TICKET IS COMPLETELY NONREFUNDABLE IF UNSED. MAY CHANGE ONLY PRIOR TO ORIGINAL TRAVEL DATE. FEES WILL APPLY. CONF US GJD8LM "'YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED FEES AND PENALTIES EXIST FOR REISSUES REFUNDS CHANGES. FOR AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL 877 6456373 CODE A09. $15.00 PER CALL FEE WILL BE CHARGED A CANCELLATION FEE OF 10PCT ON TTL COST OF BOOKED TOURS CRUISES LAND HOTEL PKGS WILL APPLY. AIRLINE CHECKED BAGGAGE NOTICE FOR DOMESTIC AND INTERNATIONAL TRAVEL AIRLINES MAY CHARGE THE TRAVEL AGENT THANKS YOU -317 846 9619..DEBBIE WWW.TTA.TRAVEL AIR TRANSPORTATION 329.30 TAX 45.90 TTL 375.20 PROCESSING FEE 35.00 SUB TOTAL 410.20 CREDIT CARD PAYMENT 410.20- TOTAL AMOUNT 0.00 3/25/2009 Page 1 o1' 2 Norris, Darrell D From: Debbie Tunstill Debbie. Tunstill @thetravelagentinc.com] Sent: Wednesday, March 25, 2009 4:42 AM To: Norris, Darrell D Subject: Confirmed Reno to Indianapolis Flight The Southwest airline price was a little higher onced confirmed. Have a nice day, Debbie SALES PERSON: DT2 ITINERARYANVOICE NO. ITIN DATE: MAR 25 2009 fx- ACCOUNT M7NCKC PAGE: 01 J'( .J FOR: (ri l NORRIS /DARRELL TO: CITY OF CARMEL CITY OF CARMEL UTILITIES ONE CIVIC SQUARE 3RD FLOOR Q KEI,"rA CARMEL IN 46032 760 3RD AVENUE SW SUITE 110 CARMEL IN 46032 31 MAR 09 TUESDAY MILES- 345 ELAPSED TIME- 1:15 AIR LV RENO 33OP SOUTHWEST FLT:1363 COACH CLASS CONFIRMED AR LAS VEGAS 445P NONSTOP SOUTHWEST �CO�NNF MILES- 1591 ELAPSED TIME- 3:45 AIR LV LAS VEGAS 550P SOUTHWEST FLT:2101 COACH CLASS CONFIRMED AR INDIANAPOLIS 1235A NONSTOP OPERATED BY -01 APR SOUTHWEST CONF JLJN6C THIS IS AN ELECTRONIC TICKET. PLEASE PRESENT PHOTO ID AT CHECK IN WITH AIRLINE CONF. TICKET IS COMPLETELY NONREFUNDABLE IF UNSED. MAY CHANGE ONLY PRIOR TO ORIGINAL TRAVEL DATE. FEES WILL APPLY. "YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED FEES AND PENALTIES EXIST FOR REISSUES REFUNDS CHANGES. FOR AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL 877 6456373 CODE A09. $15.00 PER CALL FEE WILL BE CHARGED A CANCELLATION FEE OF 1 OP(;T ON T fL GUST OF BOOKED TOURS CRUISES LAND HOTEL PKGS WILL APPLY. AIRLINE CHECKED BAGGAGE NOTICE FOR DOMESTIC AND INTERNATIONAL TRAVEL AIRLINES MAY CHARGE THE TRAVEL AGENT THANKS YOU -317 846 9619..DEBBIE WWW.TTA.TRAVEL AIR TRANSPORTATION 204.65 TAX 36.55 TTL 241.20 PROCESSING FEE 0.00 SUB TOTAL 241.20 C REDIT CARD PAYMENT 241.20 TOTAL AMOUNT 0.00 3/25/2009 Prescribed by State Board of Accounts City Form No. 201 (Rev 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show, kind of service, where performed, dates of service rendered, by whom, rates per day, number of units, price per unit, etc. Payee T0706 NORRIS, DARRELL Purchase Order No. MAYOR'S OFFICE Terms Due Date 4/7/2009 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) Amount 4/7/2009 033009 $140.55 hereby certify that the attached invoice(s), or bill(s) is (are) true and ;orrect and I have audited same in accordance with IC 5-- 11- 10 -1.6 Date Officer VOUCHER 091542 WARRANT ALLOWED T0706 IN SUM OF NORRIS, DARRELL MAYOR'S OFFICE Carmel Water Utility ON ACCOUNT OF APPROPRIATION FOR Board members PO INV ACCT AMOUNT Audit Trail Code 033009 01- 6310 -08 $140.55 1 �I� Voucher Total $140.55 Cost distribution ledger classification if claim paid under vehicle highway fund i Page 1 of 1 Kempa, Lisa L From: Norris, Darrell D Sent: Wednesday, April 08, 2009 11:47 AM To: Duffy, John M; Kempa, Lisa L Subject: Travel To Reno, Nevada, March 30 to April 1, 2009 April 8, 2009 TO: John Duffy, City of Carmel, Utilities Department Director Lisa Kempa, City of Carmel„ Utilities Department Administration RE: Travel to Reno, Nevada: Monday Tuesday (03/30 03/31,2009, Arriving back in Carmel very early Wednesday Morning, 04/01/2009). EXPENSE PROCESSING INFORMATION: The City of Carmel has been engaged for approx. three years now, in the study and review of opportunities to use Wind Power Electricity Generation, a clean renewable energy source, to assist in the powering of the City's Sewage Treatment Plant. In this regard, a Meteorological Tower was erected 1 '/z years ago, to collect wind speed and consistency data at the desired site. The results of this data collection help to determine the winds available to power various wind generators. Finding an efficient wind generator that will perform well in the specific winds at this site is important to this study and review. The purpose of the travel to Reno, Nevada was to meet with representatives of Synergy Power Corporation which has developed and is continuing to develop various new- design wind turbine generators that may be well suited for use at the Carmel Sewage Treatment Plant proposed generation site. Mr. Daryl Stockburger, of North Coast Wind and Power, who is a knowledgeable consultant to the City, and who was instrumental in the erection of the first wind turbines in Ohio (and for the Bowling Green Utility) accompanied Mr. Darrell Norris of the Carmel Mayor's office on this endeavor and travel to Synergy Power Corporation's offices and production facility. End of Expense Processing Memorandum, Darrell D. Norris, Esq., City of Carmel, Carmel Mayor's Office. 4/10/2009 CITY OF CARMEL Expense Report (required for all travel expenses) �DIAN EXHIBIT A EMPLOYEE NAME:: 1 OXAW DEPARTURE DATE: 1Jv TIME: S� �O� PM DEPARTMENT: /9 U 77L 177(5,t RETURN DATE: Q O/ Q TIME: •�0� AM PM «rl�G w l rtf v ^yiYb26Yi REASON FOR TRAVEL: f o.[ ate✓ /.1 /N✓1 TUBXV E& DESTINATION CITY: D EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM,/ /RPa��r'.�v�z, M /LE✓ �OGv4 Ti�!/J c�c.yFc ro rv✓s.�c.�. �r'�, /�i�e -GTE �O.,fY /�oic�: �3Y/6� Transportation Gas/Tolls/ Meals Date p Luggage Parkin Lodging Misc. Total Taxi Tips Lu a e g Breakfast Lunch Dinner Snacks Per Diem 3/30/09 $3.00 $34.10 $100.00 $65.00 $202.10 3/31/09 $14.00 $65.00 $79.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total 1 $0.00 $3.00 $0.001 $48.10 $100.00 $0.00 $0.001 $0.001 $0.001 $130.001 $0.00 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. y 03 ry Director Signature: Date: U GW City of Carmel Form ER06 Revision Date 4/3/2009 Pagel ,Booking Complete Otel.com Page 1 of 2 Ote' co Sign up for an otel.com account! :i'r irotet Gl�b�l Book the perfect slay, pay Shp lowest wicel. My Account CUSTOMER SERVICE LINKS NEEEWSEARCH SEARCH RE31i }-oTELINFOF0,1ATION BLIOWNGFORMt REVIEW CONFIRMAMONSUMMAIiY Review your reservation in My Account section RESERVATION COMPLETED If you would like to contact us, please use our Sup Thank you for making an On Request Booking. Request Form You will receive a response within 48 hours. The details of your on request reservation are shown below: TRACKING NUMBER: OY- 50457120 RESERVATION On Request STATUS: CLIENT NAME: DARRELL NORRIS DESTINATION Reno, NV HOTEL; GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM CHECK -IN DATE Mar 30, 2009 CHECK -OUT DATE Mar 31, 2009 ROOM TYPE: Single Room, Single Room MEAL PLAN Room Only TOTAL PRICE 100 US DOLLAR Price includes taxes and service fees. Q An otel.corn account has been created for you E -mail address: dnorris @carmel.in.gov Password 2149 You can manage your reservations by logging on to "My Account" section with the details provided above. We will check with GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM to see if the rooms you requested are available. If your requested accommodations are available, we will e -mail you instructions for completing your reservation online. About on request bookings As per our agreement with our hotel partners, we cannot make all of the inventory allocated to us available online. When online inventory at a given hotel is no longer available, additional rooms from our allocation can only be booked with the hotel's agreement. Generally, it takes anywhere from 24 to 48 hours to get the hotel's approval. We appreciate your patience. Questions about your reservation? Call our customer service number at +1- 202 -552 -1048, or send a message to our Customer Service Team Cancellation and Change Policy: 1. All cancellations and amendments must be made online through the 'My Account' section of the web site. We will not be bound by or responsible for any cancellations and changes made directly with the hotel or made by e -mail or fax. 2. No penalty for cancellations up to 4 days prior to initial check -in time, defined as 12:00 noon https: secure. otel. com /bookcomplete.php ?processid =OY- 50457120 3/26/2009 Finalize Your Booking Otel.com Page 1 of 2 Ote co m Sign up for an- otel.com account! Book the perfect Stay, pay the lowest price: I M A c 1 NT&SE4B( `vEARCH R F-:] —INFJFt.1A -9CN BCC }KJNGFORb.1 REMEW �C «py J AMTS BRAINARD, MAYOR CUSTOMER SERVICE Finalize Your Booking Please check our Customer Service pages for online reservation help or please review your reservation information below. If everything is correct click the "Submit Reservation" call us: button at the bottom of the page. Otherwise, click here to edit your entries US: 1 -888- 210 -2543 Asia: 1- 800 812970 G Reservation Information City! Reno, NV Hotel Grand Sierra Resort Check -in Mar 30, 2009 Check-out: Mar 31, 2009 Adults 2 Room Information Single Room, Single Room Total Price 100 USD Names: Mr DARRELL NORRIS, Mr DARYL STOCKBURGER E -mail Address dnorris @carmel.in.gov Card Holder: DARRELL D NORRIS Card No 2424 4 Terms and Conditions a Requests for specific rooms types and smoking preferences will be submitted to the hotel but are not guaranteed. s Cancellation and Change Policy: 1. All cancellations and amendments must be made online through the 'My Account' section of the web site. We will not be bound by or responsible for any cancellations and changes made directly with the hotel or made by e -mail or fax. 2. No penalty for cancellations up to 4 days prior to initial check -in time, defined as 12700 noon destination time on date of initial check -in. 3. Cancellations made within 4 days of the check -in date will be assessed a 1 night room rate 4. No -shows will be assessed a 1 night room rate. 5. No cancellations on or after check -in date. For early check outs, your credit card would be refunded for unused nights, however 1 night rate would be charged as late cancellation fee depending on the hotel policy. 6. Amendments are subject to availability at any given time. Rates are subject to change over different dates. Until 4 days before your check -in time and subject to availability, there will be no penalty for amendments for the first request from your original booking. Further amendments will be assessed a 10 EUR or 15 USD charge each time the amendment is confirmed. Within 4 days of your check in date, only requests for extending the stay may be granted. o Rate displays are available in multiple currencies to facilitate communication of price to international clients. However, all charges will be made in Euro or US Dollar- Default currency for other charges will be US Dollar. Charges and refunds will be processed in the exact amount and currency shown above. Otel-com will not be held responsible for changes in currency exchange rates between the date of purchase and date of refund. Ore CIVIC SOUAIjF CA1tMFL, IN 46032 01 ;1•lclr 317571.2401, FAx 317.8 3498 EMAIL jhrainardrrcarmel.in.gov https:/ /secure.otel.com/bookreview.php 3/26/2009 Dorris, Darrell D From: Otel.com [no- reply @otel.com] Sent: Thursday, March 26, 2009 10:39 AM To: Norris, Darrell D Subject: Reservation Received [OY- 50457120] Dear Mr DARRELL NORRIS Thank you for choosing otel.com The details of your reservation request are as follows: TRACKING NUMBER OY- 50457120 RESERVATION STATUS On Request DESTINATION Reno, NV HOTEL GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM CHECK --IN DATE Mar 30, 2009 CHECK- OUT DATE Mar 31, 2009 ROOM TYPE Single Room, Single Room MEAL PLAN Room Only TOTAL PRICE 100 USD Taxes and service fees included in room rate. Please review the details of your reservation request above. We will check with GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM to see if the rooms you requested are available. You will receive a response within 48 hours excluding weekends. If your requested accommodations are available, we will e -mail you instructions for completing your reservation online. About On Request Bookings As per our agreement with our hotel partners, we cannot make all of the inventory allocated to us available online. when online inventory at a given hotel is no longer available, additional rooms from our allocation can only be booked with the hotel's agreement. Generally, it takes anywhere from 48 to 72 hours to get the hotel's approval. We appreciate your patience. If you have any questions or want to speak to one of our friendly Customer Care agents call us or please fill out our Support Request Form. http /www.otel.com /contactus.php) Thanks as always for being a www.otel.com customer. Sincerely, Otel.com Customer Service US Customer Service Center Tel: 1- 202 552 -1048 Mon -Fri: 9am 7pm, Sat 10am 2pm EST Europe Customer Service Center Tel: 90 -212- 315 -1454 Fax: 90 -212- 225 -4272 Mon -Sat: lam 8pm GMT, Sun 8am 4pm GMT 1 Prepaid Accommodation Voucher Page 1 of 1 lobal Prepaid A Vo Hotel Information NOTE TO HOTELIER: GRAND SIERRA RESORT (RENO, NV) STANDARD ROOM PLEASE HAVE CUSTOMER SIGN AND 2500 EAST SECOND STREET SUBMIT FORM UPON CHECK IN. RENO, NEVADA, US, 89595 Tel: 1 775 789 -2000 Terms and Conditions Names DARRELL NORRIS (Leader) 1. Late Check -in: Reservations will be held until DARYL STOCKBURGER 7:00am the day after your scheduled arrival. Check -in Date Mar 30, 2009 2. Requests for specific room types and smoking preferences will be submitted to the hotel but are Check -out Date Mar 31, 2009 not guaranteed. Room Type Single Doom, Single Room Confirmation No 30883251 Cancellation and Change Policy (AlliedTPro Allotment) Payment By Booking Office 1. All cancellations and amendments must be Credit Card Info DARRELL D NORRIS made online through the 'My Account' section of 4060 2424 the web site. We will not be bound by or Reservation Date :Mar 26, 2009 responsible for any cancellations and changes made directly with the hotel or made by e-mail or Tracking ID OY- 50457120 fax. 2. No penalty for cancellations up to 26 March Airport Shuttle Service: 2009 12:00 noon destination time. Airport shuttle service may or may not be available. Please 3. Cancellations made after 26 March 2009 12:00 check with the hotel to determine if this service is provided. noon destination time will be assessed a 1 night room rate. Service Type: 4. No -shows will be assessed a 1 night room rate. Room Only 5. No cancellations on or after check -in date. For early check outs, your credit card would be To ensure that you are up to date with all a -mails sent from us refunded for unused nights, however 1 night rate please check your e-mail correspondence from the'My would be charged as late cancellation fee Account' section of our website. depending on the hotel policy. 6. Amendments are subject to availability at any Contact Numbers: given time. Rates are subject to change over If you need assistance with this reservation, please call different dates. Until 4 days before your check -in 1- 888 -210 -2543 (US Canada) time and subject to availability, there will be no penalty for amendments for the first request from Customer Service: your original booking. Further amendments will be US Office (2417): assessed a 10 EUR or 15 USD charge each time 1 -8 -21 -254 the amendment is confirmed. Mlithin.4 days �)f your check in date, only requests for extending the stay may be granted. Please sign form and leave with hotel reception upon check -in. Your signature indicates your agreement to all the above terms and conditions, including the Cancellation and Change policy. Customer Signature Date http: /www.m etglobal. com voucher .php ?processid =OY- 50457120 3/27/2009 Page 1 of 1 w Norris, Darrel! D From: Debbie Tunstill [Debbie. Tunstill @thetravelagentinc.com] Af Sent: Wednesday, March 25, 2009 4:14 AM G To: Norris, Darrell D LI 7 Subject. FW: Confirmed Flight Indianapolis to Reno�f SALES PERSON: DT2 ITINERARY /INVOICE NO. ITIN DATE: MAR 25 2009 ACCOUNT KP6KFS PAGE: 01 FOR: NORRIS /DARRELL TO: CITY OF CARMEL CITY OF CARMEL UTILITIES ONE CIVIC SQUARE 3RD FLOOR ATTN:LISA KEMPA CARMEL IN 46032 760 3RD AVENUE SW SUITE 110 CARMEL IN 46032 30 MAR 09 MONDAY MILES- 1489 ELAPSED TIME- 3:58 AIR LV INDIANAPOLIS 600A US AIRWAYS FLT: 599 COACH CLASS CONFIRMED AR PHOENIX 658A NONSTOP FOOD TO PURCHASE RESERVED SEATS 8B CONFIRMATION:US GJD8LM MILES- 601 ELAPSED TIME- 1:53 AIR LV PHOENIX 958A US AIRWAYS FLT: 522 COACH CLASS CONFIRMED AR RENO 1151A NONSTOP RESERVED SEATS 25C AIRLINE CONFIRMATIOWUS GJD8LM THIS IS AN ELECTRONIC TICKET. PLEASE PRESENT PHOTO ID AT CHECK IN WITH AIRLINE CONF. TICKET IS COMPLETELY NONREFUNDABLE IF UNSED. MAY CHANGE ONLY PRIOR TO ORIGINAL TRAVEL DATE. FEES WILL APPLY. CONF US GJD8LM "YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED FEES AND PENALTIES EXIST FOR REISSUES- REFUNDS CHANGES, FOR AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL 877 6456373 CODE A09. $15.00 PER CALL FEE WILL BE CHARGED A CANCELLATION FEE OF 10PCT ON TTL COST OF BOOKED TOURS CRUISES LAND HOTEL PKGS WILL APPLY. AIRLINE CHECKED BAGGAGE NOTICE FOR DOMESTIC AND INTERNATIONAL TRAVEL AIRLINES MAY CHARGE THE TRAVEL AGENT THANKS YOU -317 846 9619..DEBBIE WWW.TTA.TRAVEL AIR TRANSPORTATION 329.30 TAX 45.90 TTL 375.20 PROCESSING FEE 35.00 SUB TOTAL 410.20 CREDIT CARD PAYMENT 410.20 TOTAL AMOUNT 0.00 3/25/2009 Page 1 of 2 Norris, Darrell D From: Debbie Tunstill Debbie. Tunstill @thetravelagentinc.com] Sent: Wednesday, March 25, 2009 4:42 AM To: Norris, Darrell D Subject: Confirmed Reno to Indianapolis Flight The Southwest airline price was a little higher onced confirmed. Have a nice day, Debbie SALES PERSON: DT2 ITINERARY /INVOICE NO. [TIN DATE: MAR 25 2009 FOR: ACCOUNT M7NCKC PAGE: 01 NORRIS /DARRELL TO: CITY OF CARMEL CITY OF CARMEL UTILITIES G .r D U j RI-1 !Cp KEIIrn ONE CIVIC SQUARE 3RD_FI_C1nR Q,TT. I r CARMEL IN 46032 760 3RD AVENUE SW fi V SUITE 110 CARMEL IN 46032 31 MAR 09 TUESDAY MILES- 345 ELAPSED TIME-1:15 AIR LV RENO 330P SOUTHWEST FLT:1363 COACH CLASS CONFIRMED AR LAS VEGAS 445P NONSTOP SOUTHWEST �CO�NNF�/J/LJN6C MILES- 1591 ELAPSED TIME- 3:45 AIR LV LAS VEGAS 55OP SOUTHWEST FLT:2101 COACH CLASS CONFIRMED AR INDIANAPOLIS 1235A NONSTOP OPERATED BY -01 APR SOUTHWEST CONF JLJN6C THIS IS AN ELECTRONIC TICKET. PLEASE PRESENT PHOTO ID AT CHECK IN WITH AIRLINE CONE. TICKET IS COMPLETELY NONREFUNDABLE IF UNSED. MAY CHANGE ONLY PRIOR TO ORIGINAL TRAVEL DATE. FEES WILL APPLY. *YOU MUST VERIFY ALL INFORMATION IS CORRECT. ONCE ISSUED FEES AND PENALTIES EXIST FOR REISSUES REFUNDS- CHANGES. FOR AFTER HOURS EMERGENCIES ON EXISTING RESERVATIONS CALL 877 6456373 CODE A09. $15.00 PER CALL FEE WILL BE CHARGED A CANCELLA r ION rEE'OF 1OP(; i ON `i fL 'GOST OF TOURS- CRUISES LAND HOTEL PKGS WILL APPLY. AIRLINE CHECKED BAGGAGE NOTICE FOR DOMESTIC AND INTERNATIONAL TRAVEL AIRLINES MAY CHARGE THE TRAVEL AGENT THANKS YOU -317 846 9619..DEBBIE WWW.TTA.TRAVEL AIR TRANSPORTATION 204.65 TAX 36.55 TTL 241.20 PROCESSING FEE 0.00 SUB TOTAL 241.20 CREDIT CARD PAYMENT 241.20 TOTAL AMOUNT 0.00 3/25/2009 Prescribed by State Board of Accounts City Form No. 201 (Rev 1995) ACCOUNTS PAYABLE VOUCHER' CITY OF CARMEL An invoice or bill to be properly itemized must show, kind of service, where performed, dates of service rendered, by whom, rates per day, number of units, price per unit, etc. Payee T9950 Norris, Darrell Purchase Order No. MAYOR'S OFFICE Terms Due Date 4/7/2009 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) Amount 4/7/2009 0.33009 $140.55 hereby certify that the attached invoice(s), or bill(s) is (are) true and )rrect and I have audited same in accordance with IC 5- 11- 10 -1.5 Date Officer e VOUCHER 095435 WARRANT ALLOWED. T9950 IN SUM OF Norris, Darrell MAYOR'S OFFICE Carmel Wastewater Utility ON ACCOUNT OF APPROPRIATION FOR Board members PO INV ACCT AMOUNT Audit Trail Code 033009 01- 7310 -08 $140.55 5 E Voucher Total $140.55 Cost distribution ledger classification if claim paid under vehicle highway fund