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Home My WebLink About167668 01/07/2009 CITY OF CARMEL, INDIANA VENDOR: 00352357 Page 1 of 1 'f ONE CIVIC SQUARE OPRYLAND HOTEL CHECK AMOUNT: $2,639.20 CARMEL, INDIANA 46032 28000PRYLANDDRIVE NASHVILLE TN 37214 CHECK NUMBER: 167668 CHECK DATE: 1/7/2009 DEPARTMENT ACCOUNT PO NUM IN NUMB AMOUNT DESCRIPTION 1110 4343002 2,639.20 EXTERNAL TRAINING TRA a e .�t e a� t INVOICE Date: December 10, 2008 Sold to: City of Carmel Police Department 3 Civic Square Carmel, IN 46032 Payment for lodging for John McAllister and Ann Gallagher on March 28 April 1, 2009 in Nashville, TN Confirmation #323RMCD90 Confirmation #323RMCGFO Room Rate Tax Total $229.00 $34.92 $263.92 x 5 $1,319.60 McAllister $229.00 $34.92 $263.92 x 5 $1,319.60 Gallagher TOTAL DUE: $2,639.20 Please make check payable to: Gaylord Opryland Resort Convention Center 2800 Opryland Drive Nashville, TN 37214 Reservation: Mcallister 323RMCGFO «14021284» Page 1 of 2 Anderson, Teresa K From: McAllister, John W Sent: Wednesday, October 29, 2008 3:40 PM To: Anderson, Teresa K Subject: FW: Reservation: Mcallister 323RMCGFO «14021284» Sgt. John McAllister Traffic Unit Supervisor Operations Division Carmel Police Department From: Hotel Reservation [mailto :acknowledgement @pkghlrss.com] Sent: Wed 10/29/2008 2:27 PM To: McAllister, John W Subject: Reservation: Mcallister 323RMCGFO «14021284» Lifesavers, Inc. Conference on Highway Safety HOTEL RESERVATION ACKNOWLEDGEMENT This is an automated acknowledgement, from the Lifesavers, Inc. Conference on Highway Safety Housing Bureau. Please do not reply to this acknowledgement. You will not receive a return response. Please see below for further contact information. Thank you for making your hotel reservation on October 29, 2008 for Lifesavers, Inc. Conference on Highway Safety being held in Nashville, TN, over the dates of March 29, 2009 April 1, 2009. Please make all changes, new reservations and cancellations through the event website, or by calling 615 -883 -2211 (International) or by fax at 615- 871 -5728 through March 7, 2009. After March 7, 2009, please contact your hotel directly. GUEST INFORMATION Name: Mr. John Mcallister Organization: Address: 3 Civic Sq Carmel„ IN 46032 UNITED STATES Telephone: 3175712500 Fax: E -Mail: jmcallister @carmel.in.gov Your Acknowledgment Number is 323RMCGFO. Please retain this number for reference if you need to make modifications to your reservation. HOTEL RESERVATION INFORMATION Hotel name: Gaylord Opryland Resort Convention Center Address: 2800 Opryland Drive Nashville, TN 37214 Telephone: 615- 889 -1000 Fax: 615- 871 -7741 Room reserved: Premium View Room Number of rooms: 1 Number of guests: 1 Check -in: March 28, 2009 12/8/2008 Reservation: Mcallister 323RMCGFO «14021284» Page 2 of 2 Check -out: April 2, 2009 Room Being Shared With: HOTEL RATES Single Occupancy Rate Per Room: Date Rate March 28, 2009 USD 229.00 March 29, 2009 USD 229.00 March 30, 2009 USD 229.00 March 31, 2009 USD 229.00 April 1, 2009 USD 229.00 Additional charges per night, add USD 0.00 for 2nd guest, add USD 20.00 for 3rd guest, add USD 20.00 for 4th guest. Hotel Tax: The rates quoted do not include a sales tax of 9.25% or occupancy tax of 6 total tax is 15.25% $2.50 flat city tax. There is also a $10.00 per room, per night Facility Usage Fee which is also subject to the 9.25% sales tax. SPECIAL REQUESTS Accessible Room Request: No CANCELLATION POLICY Any cancellation received 72 hours prior to the arrival date will forfeit the 1 night paid deposit. A kind note about calling the hotel "just to be sure Please do not call your hotel "to be sure" until after March 7, 2009. Please understand that processing your reservations from the Housing Bureau into the Hotel system will take a few days. Rest assured that if you have received a confirmation number already from the Housing Bureau, the hotel will honor your booking. Thank you for your consideration. Passkey, its reservation system and /or their agents act only in the capacity of agent for all customers in all matters pertaining to hotel reservations, and as such are not responsible for guaranteed hotel rooms, damages, expenses, inconveniences or damage to any person or property from any cause whatsoever. 12/8/2008 Anderson, Teresa K From: Gallagher, Ann Sent: Wednesday, October 29, 2008 3:32 PM To: Anderson, Teresa K Subject: FW: Reservation: Gallagher 323RMCD90 «14021345» Original Message---- From: Hotel Reservation (mailto :acknowledgement @pkghirss.comj Sent: Wednesday, October 29, 2008 3:31 PM To: Gallagher, Ann Subject: Reservation: Gallagher 323RMCD90 «14021345» Lifesavers, Inc. Conference on Highway Safety HOTEL RESERVATION MODIFICATION ACKNOWLEDGEMENT This is an automated acknowledgement, from the Lifesavers, Inc. Conference on Highway Safety Housing Bureau. Please do not reply to this acknowledgement. You will not receive a return response. Please see below for further contact information. Please make all changes, new reservations and cancellations through the event website, or by calling 615 883 -2211 (International) or by fax at 615 -871 -5728 through March 7, 2009. After March 7, 2009, please contact your hotel directly. GUEST INFORMATION Name: Ms. Ann Gallagher Organization: Address: 3 Civic Sq Carmel„ IN 46032 UNITED STATES Telephone: 3175712500 Fax: E -Mail: agallagher @carmel.in.gov This is a Modification to your hotel reservation, modified on October 29, 2008. As a reminder, your Acknowledgement Number is 323RMCD90. Please retain this number for reference if you need to make further modifications to your reservation. HOTEL RESERVATION INFORMATION Hotel name: Gaylord Opryland Resort Convention Center Address: 2800 Opryland Drive Nashville, TN 37214 Telephone: 615- 889 -1000 Fax: 615- 871 -7741 Room reserved: Premium View Room Number of rooms: 1 Number of guests: 1 Check -in: March 28, 2009 Check -out: April 2, 2009 Room Being Shared With: HOTEL RATES Single Occupancy Rate Per Room: Date Rate March 28, 2009 USD 229.00 March 29, 2009 USD 229.00 March 30, 2009 USD 229.00 March 31, 2009 USD 229.00 April 1, 2009 USD 229.00 1 Additional charges per night, add USD 0.00 for 2nd guest, add USD 20.00 for 3rd guest, add USD 20.00 for 4th guest. Hotel Tax: The rates quoted do not include a sales tax of 9.25% or occupancy tax of 6 total tax is 15.25% $2.50 flat city tax. There is also a $10.00 per room, per night Facility Usage Fee which is also subject to the 9.25% sales tax. SPECIAL REQUESTS Accessible Room Request: No "CANCELLATION POLICY Any cancellation received 72 hours prior to the arrival date will forfeit the 1 night paid deposit. A kind note about calling the hotel "just to be sure Please do not call your hotel "to be sure" until after March 7, 2009. Please understand that processing your reservations from the Housing Bureau into the Hotel system will take a few days. Rest assured that if you have received a confirmation number already from the Housing Bureau, the hotel will honor your booking. Thank you for your consideration. Passkey, its reservation system and /or their agents act only in the capacity of agent for all customers in all matters pertaining to hotel reservations, and as such are not responsible for guaranteed hotel rooms, damages, expenses, inconveniences or damage to any person or property from any cause whatsoever. 2 Ci INDIANA RETAIL TAX EXEMPT PAGE ty,of Carmel CERTIFICATE NO. 003120155 002 0 1 of PURCHASE ORDER NUMBER Police Departmemt FEDERAL EXCISE TAX EXEMPT 35- 60000972 18994 3 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032 -2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE. FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION cram a R ocTaf u VENDOR Gaylord Opryland Resort Convention Center SHIP City of Carmel Police Department 2800 Opryland Drive TO 3 Civic Square Nashville, TN 37214 Carmel, IN 46032 CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION lodging for Sgt. John McAllister and Ann Gallagher 1,3 0.60 2,639.20 while attending the Lifesavers Conference on March 29 APril 1, 2009 in Nashville, TN 7 7 0 ee a c i 0 W Send Invoice To: P PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT 1110 430 -02 training, atidavel and lod, pAYAMENT •1-4P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. t NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN SHIP REPAID. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. C.O.D. SHIPMENTS CANNOT BE ACCEPTED. 1pf PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY SHIPPING LABELS. t THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 TITLE Chief 06 Police AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CLERK TREASURER DOCUMENT CONTROL NO A.A. COPY SIGN AND RETURN TO CLERK'S OFFICE VOUCHER NO.__..:......._.___ WARRANT NO._..._..-._-_..-_- ALLOWED 20 IN THE SUM OF ON ACCOUNT OF APPROPRIATION FOR Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 Signature Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Gaylord Opryland Resort Convention Center 18994RF Purchase Order No. ,2800 Opryland Drive Terms Nashville, TN 37214 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 12/10/08 payment for lodging for Sgt. John McAllister and Ann 2,639.20 Gallagher while attending the the Lifesavers Conference on March 29 -Aril 1, 2009 in Nashville, TN Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer 40�aord CHER NO. WARRANT NO. ALLOWED 20 0 r land Resort Convention Center IN SUM OF 2800 Opryland Drive Nashville, TN 37214 2,639.20 ON ACCOUNT OF APPROPRIATION FOR police gener fu Board Members PO# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 18994RF 430 -02 2,639.20 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except January 2 20 09 Signature Chief of POlice Cost distribution ledger classification if Title claim paid motor vehicle highway fund