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HomeMy WebLinkAbout176543 08/20/2009 CITY OF CARMEL, INDIANA VENDOR: 363278 Page 1 of 1 ONE CIVIC SQUARE JOSHUA REDDICK CARMEL, INDIANA 46032 8545 CORALBERRY LN CHECK AMOUNT: $593.70 INDPLS IN 46239 CHECK NUMBER: 176543 CHECK DATE: 8/20/2009 DEPAR ACCOUNT PO NUMBER IN VOICE NUMBER AMOUNT DESCRIPTION 1115 4343004 593.70 TRAVEL PER DIEMS COURTYARD"' Courtyard by Marriott 100 W Algonquin Rd Chicago Arlington Heights Arlington Hts 11 60005 Aarrtott South T 947.437.3344 I d !Ili u !J. Y If .I Li( I E i l l. 4 r�'IJi r +iey11 �1 I', d� q ur,lc c ri II I �E; ti ,1'Y i I b ��!gf" �EI' 1 a ^5. u �M p,,. b i i d. .E iJ� rnf. :4. I 'i, A. I. it a .T1 i'E Y �'71 p r i !7 1..., r�, m O,:ti'Y' I .i �:�ex�IP.�'� I. h...,(. ,.G,. „I i >r, I ll it '�I L�I I i �i i E I J i Ill 1 1'' 7 f, i. �r y)■�'' E� si� f.. �Yl, I t L P, h!, lye ..r. h! 'I. Ilh �1 Fl�.r; il' I II''I I1 I�B:h: 11 E Ir I IY Id!;; fYl I I II I 7 1.'Yi I1 Q,.� I 24Jul09 Advance Deposit 329.67 09Aug09 Government 99.00 09Aug09 State Occupancy Tax 5,94 09Aug09 City Tax 4.95 10Aug09 Government 99.00 10Aug09 State Occupancy Tax 5.94 10Aug09 City Tax 4.95 11Aug09 Government 99A0 11Aug09 State Occupancy Tax 5.94 11Aug09 City Tax 4.95 Balance; 0,00 As a Marriott Rewards member, you could have earned points towards your free dream vacation today. Start earning points and elite status, plus enjoy exclusive member offers. Enroll today at the front desk, MarriottRewards.com, or 801- 468 -4000, Want your final hotel bill by email? Just ask the Front Desk! See "Internet Privacy Statement" on Marriott.com. S Z0 /Z0 39Vd H1f10S aavAiano9 L9EE- LEb -Lb8 9E :60 6002/TZ/80 wgS:tG 6002 lZ and pan!aaad i I S'- 3CArn OF ACC C(P:7'•5 G�L�.+i FCnSt .'iO.:Cl! (!S£6) MILEAGE CLAIM c G c YY1 E�ov=_�rtt vT J �T7 ON ACCOL`NT Or APPROPpiAT ?CN FOR NO. I'a*� To SD a TE Ij A NAT'v'RE OF BUSL� M c POINT POINT S i r!NN ?Sri I� T-Um V;': —I) PER 2vLII -E7�f- 1 Ist AN NW an ej u i 1 Jn L 1 ('e.1 r 1! II I 1�0-21Zgj 0 0WAl IN ,I Zo I to it I b`6 112 zr�1i I I li I II j 1 Ii D it f o (rL'7id 11 11 5 g cl1 iG�� 'LL I �Sg5Coralh LA2 Tnrl -m ("S 1 it 1 11 I II it it l 1 it t �Q co�nc� !i �e moo XA o--C: St etc an 8 I1 it ii it i I !I CC.�r tz I II I II `I Ii II ro d s O o 4 ii i Jz. it ii y it Ii iE I II I II i li li I i i,j I ?i i f� it it j E i E l 11 �3 E 1 II i AUTO LICENSE NO. TCT -7_ cZ I o OME E R READING DING C^Il:M �5 aTe to he iced Oil1� ':J _en QUSiaIICG 17ef'Neer _cGinis CaT.3zot he 6e° erine �V X2 L `W 1 ce Cr Ge:!Cla" isiQFil7c;: Mac. 1rSlldIli i0 the DL ^vVISi0m5 ?^.d rJEIlcli125 CI C harter 155, AC:S 195 }ie *e iy C2rIlI7 Ilai the i0.'cC�diAQ aCCOli�E ig just and CCrr?Ct, trct the a mount ouni C:ai: eG� i s leCally due, aliEi d�iO:J a just Credits at c =art ci the same has heer: paid. oF CA V r Q�RT \Fl[f CITY OF CARMEL Expense Report (required for all travel expenses) `�NDIpN P.- NAME ��5� wc,_ C START DATE Qq 0 t -,240' TIME: 1 T•J AM I0 Carmel Clay Communications Center RETURN DATE: I Z Z ©C7 1 TIME: AM PM LOCATION EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT x Transportation Gas /Tolls/ Meals Date Parkin Lodging Misc. Total Air -fare Car Rental Other g Breakfast Lunch Dinner Snacks Per Diem 8/9/09 $2.40 $65.00 $67.40 8/10109 $65.00 $65.00 8/11/09 $65.00 $65.00 8/12/09 $2.40 $65.00 67.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0:00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.001 $0.00 $0.00 $4.801 $0.001 $0.00 $0.001 $0.00 $0.001 $260.00 $0.00 DIRECTOR'S STATEMENT: I that all a enses t conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form ER06 Revision Date 8/13/2009 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in -state travel and $30 for out -of -state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in -state travel and $60 for out -of -state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk- Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk- Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: DDS 13 -2oa9 City of Carmel Form ER06 Revision Date 8/13/2009 Page 2 RE: Courtyard Chicago Arlington Heights /South Reservation Confirmation #87292046 Page 1 of 6 Arnone, Janet R From: Collins, Mindy L Sent: Tuesday, July 21, 200912:04 PM To: Arnone, Janet R; Heinzman, Mike D Subject: RE: Courtyard Chicago Arlington Heights/South Reservation Confirmation #87292046 Detail for Course 15755 Back Start Date: 08/1012009 End Date: 08/12/2009 Start Time: 8:00 AM End Time: 5:00 PM Site: Northwest Central Dispatch System Location: Arlington Heights, IL 1975 E. Davis St. Address: Arlington Heights, IL 60005 Register for this coursel P! Priority Dispatch Corporation. for technical problems please contact the webmaster From: Arnone, Janet R Sent: Tue 7/21/2009 7:02 AM To: Heinzman, Mike D; Collins, Mindy L Subject: RE: Courtyard Chicago Arlington Heights /South Reservation Confirmation #87292046 Do you have anything from EMD that proves there is a class on these dates? The Clerk's office will need something. Janet R. Arnone Office Administrator Carmet Clay Communications Center 31 l st Avenue N.W. 7/21/2009 RE: Courtyard Chicago Arlington Heights /South Reservation Confirmation #87292046 Page 2 of 6 Carmel, Indiana 46032 (317) 571 -2586 Original Message---- From: Heinzman, Mike D Sent: Monday, July 20, 2009 5:08 PM To: Arnone, Janet R; Collins, Mindy L Subject: FW: Courtyard Chicago Arlington Heights /South Reservation Confirmation #87292046 RE: JOSHUA REDDICK Mike Heinzman Training Coordinator Carmel Clay Communications 31 1st AV NW Carmel, IN 46032 317.571.2586 317.571.2585 fax 317.571.2690 ext 8909 voicemail email: mheinzman@carmel.in.gov This message is from Carmel -Clay 911 Center and may contain confidential or privileged information. If you are not the addressee of this e-mail or it was addressed to you in error, you are not authorized to copy or distribute this e-mail or attachments. Any error in addressing or delivery of this e-mail does not waive confidentiality or privilege. If you received this a -mail in error, please notify the sender by return e-mail and delete it. This e-mail message may not be copied, distributed, or forwarded without this statement and the permission of the sender. Original Message From: 'Courtyard By Marriott Reservation' mailto:reservation courtyard.com Sent: Mon 7/20/2009 3:11 PM To: Heinzman, Mike D Subject: Courtyard Chicago Arlington Heights/South Reservation Confirmation #87292046 Courtyard Chicago Arlington Heights /South 100 West Algonquin Road Arlington Heights, Illinois 60005 USA Phone: 1- 847 -437 -3344 Fax: 1- 847 -437 -3367 Confirmation Number: 87292046 Dear JOSHUA REDDICK, We are pleased to confirm your reservation with Courtyard by Marriott. Below is a summary of your booking and room information. We took forward to making your stay as productive and comfortable as possible. Courtyard Chicago Arlington Heights/South Have you been Rewarded? 7121/2009 RE: Courtyard Chicago Arlington Heights /South Reservation Confirmation #87292046 Page 3 of 6 As a Marriott Rewards member, you could earn <strong >2970 /strong> points for this stay. Enroll today to begin earning rewards, and you may also qualify for bonus points. Join Marriott Rewards htip•/ /www m"ott coin/ rewards /createAccgunt/createAccguntPa e l.rpi? rand =Yol DeJPSDEPhyUBZAhkGfIa8nl Hpou3gkb7FBANg21¢5222GYef WOOIPW sEFEBKXxgadP% 2BCBFM5uxvvVFcJ4ZYw7i7RfD %2F l gSwzsNBUhYf %3D Reservation. Details Confirmation Number: 87292046 Your hotel: Courtyard Chicago Arlington Heights /South Check -in: Sunday, August 9, 2009 (03:00 PM) Check -out: Wednesday, August 12, 2009 (12:00 PM) Room type: Guest room, 1 King, Sofabed Number of rooms: 1 Guests per room: I Guest name: JOSHUA REDDICK Reservation confirmed: Monday, July 20, 2009 (20:11:00 GMT) Guarantee method: Guaranteed to property Special request(s): 6PM Cancel Policy, Request Noted I.D. Required, Request Noted Summary of Room Charges Sunday, August 9, 2009 Wednesday, August 12, 2009 3 nights Cost per night per room (USD) 99.00 Estimated government taxes and fees 10.89 Total for stay (for all rooms) 329.67 Complimentary on -sire parking Changes in taxes or fees implemented after booking will affect the total room price. To modify or cancel this reservation online: htips: www. marriott.com/ reservation/lookupReservation.mi Or, please call us at 1 -800- 321 -2211 in the US and Canada. Elsewhere, call our worldwide telephone numbers: http /www.marriott.corn /reservk(ion/wortdnum.mi Contact us if you have questions about your reservation hgp•/ /www marriott com/suggest/suggest mi Canceling Your Reservation You may cancel your reservation for no charge until 06:00 PM hotel time on Sunday, August 9, 2009. Please note that we will assess a fee of 109.89 USD if you must cancel after this deadline_ If you have made a prepayment, we will retain all or part of your prepayment. If not, we will charge your credit card. Modifying Your Reservation Please note that a change in the length or dates of your reservation may result in a rate change. Please be prepared to show proof of eligibility for your rate (such as a membership card, corporate or government identification card, 7/21/2009 RE: Courtyard Chicago Arlington Heights /South Reservation Confinnation #87292046 Page 4 of 6 or proof of your age). Planning Your Trip View hotel website http:// www .mamott.com/hotelshravel/CHIAH Maps Transportation http://www.mgndott.com/hotels(jnaps/travel/ClilAH Driving Directions ht t2://www.marriott.com/botels/maps/directions/­CHI AH Check out some of Arlington Heights's top attractions h"p://www.m"ott,com/city-gmide/city-insider.mi?cityld=3682302 Green Your Hotel Stay Learn More and Donate Now ht!g://marriott.com/vsstart/clickcounter/ext/mcom-res-confo- email donate- now- link- to- amazonas- page /vsend/ external /marriott.com/green- brazilian -rain forest.mi Find a flight: uncover the best fares: h ttp: /marriott.flexrez.com/ flights /default flexrez.aM? refid= PAMARR]OTT &refclickid —AR Rent a car: choose from multiple car companies: http_// marriott. flexrez. com /rentalcars/Lang/en- us/bkgeng itinerary.as refid =PAM ARRI OTT&refclickid =RC Hertz great special rates: http://marriott.com/vsstart/clickcounter/ext/nartner_hertz- from- mareom- prearrivalemail/vsend/ external offer .hertz.com /offers /i ndex.jW? targetPaee= M arriott Web Transfer PrearrivalEmail WelcomePage.isv&id =11976 Marriott Rewards Not a member? Earn points for each stay. Join today at: hU: /marriott.com/ rewards /crcateAccount/createAccountPa eg t.mi Hotel Services Amenities Complimentary High -speed Internet in guest rooms Fitness center on -site Indoor pool For a complete list of services and amenities, download the hotel fact sheet hgp://www.maniott.com/hotcl.s/far t- sheet/travel/CHIAH Look No Further. You've received the best possible rate guaranteed at: hip:// mardott .com/hotel- rates/pop -up.mi Travel Alerts 7/21/2009 RE: Courtyard Chicago Arlington Heights /South Reservation Confirmation #87292446 Page 5 of 6 All rates at this hotel include complimentary in -room high speed Internet access> For the latest Courtyard news and a sneak peek of our totally redefined lobby, visit http• /www.gocoynyard.com/ See and hear fellow road warriors share their impressions about this extreme brand makeover and be sure to send us your comments and ideas. Currently, passport or approved travel document are required for those traveling by air to enter /re -enter the U.S.A. from Canada, Mexico, Bermuda, and the Caribbean. Beginning on June 1, 2009, the requirement will be extended to those also traveling by land and sea. Get Details at: http /www.marrio".com/marriott.mi ?paage= Trave[Alerts Please Note: All Marriott hotels in the USA and Canada, are committed to a smoke -free policy. Learn more at: http /www.marriott.com/marriott.mi ?page= smokefree The Responsible Tourist and Traveler, Get a practical guide to help you make your trip an enriching experience at: http://www.world- tourism.org/code ethics/eng/responsible.htm New Requirements for Travel to the USA from Visa Waiver Program Countries. Learn more at: http://www.marri-ott.com/marriott.mi n pase =V isa WaiverProgrram Internet Privacy, Authenticity and Opting Out This email confirmation is an auto generated message. Replies to automated messages are not monitored. 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Marriott proprietary information. 7/21/2009 Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995] ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 08/13/09 $328.90 08/13/09 $264.80 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6 20 Clerk- Treasurer VOUCHER N WARRA NO. ALLOWED 20 Joshua Reddick IN SUM OF 8545 Coralberry Lane Indianapolis, IN 46239 $593.70 ON ACCOUNT OF APPROPRIATION FOR Carmel Clay Communications PO# Dept. INVOICE NO. ACCT #/TITLE AMOUNT Board Members 'i 115 43- 430.04 $328.90 I hereby certify that the attached invoice(s), or 1115 43- 430.04 $264.80 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, August 14, 2009 Director Title Cost distribution ledger classification if claim paid motor vehicle highway fund