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Home My WebLink AboutBPW 02-15-12 (x((1 /i \11,1 i rmel r........... 0 �001� Cit C.1 Office of the Clerk Treasurer g r t 0 T 1 iGJ'. '•Q BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, FEBRUARY 15, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 15, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL; ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 llllllll City of C.Irmel t.........c '11111 ��i ��0 000 Office Office of the Clerk- Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, February 15, 2012 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the February 1, 2012 Regular Meeting 2. BID /QUOTES OPENING AND AWARDS a. Bid Opening for Clay West Water Mains; John Duffy, Director of the Department of Utilities b. Bid Opening for Michigan Road Retail Pkwy 106 Street Water Main; John Duffy, Director of the Department of Utilities c. Bid Award for Wells 27 28 Project; M.K. Betts; ($844,162.00); this was the lowest, most responsive bid; John Duffy, Director of the Department of Utilities d. Bid Award for College Avenue Water Main Project; Atlas Excavating; ($1,421,157.00); this was the lowest, most responsive bid; John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Request for Purchase of Goods and Services; Additional Service #32; Crossroad Engineers; ($30,000.00); On Call Consulting; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Service #33; Crossroad Engineers; ($10,000.00); Miscellaneous Engineering; Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($65,000.00); Tree Removal; Mike Hollibaugh, Director of the Department of Community Services d. Request for Purchase of Goods and Services; Blue Grass Farms; ($40,000.00); Purchase Trees; Mike Hollibaugh, Director of the Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 e. Request for Purchase of Goods and Services; Change Order #1; Yardberry Landscape; (Increase $750.00); 116 Eden Glen; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Change Order #1 (Final); HIS Constructors; (decrease $15,049.66); Westwood Drive over Mitchner Drain; Mike McBride, City Engineer g. Request for Purchase of Goods and Services; Change Order #6 (Final); Rieth- Riley Construction; (Increase $30,947.66); 106 St. Path Michigan Road to Ditch Road; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; TMT, Inc.; ($65,000.00); Tree Planting and Landscape Service; Mike Hollibaugh, Director of the Department of Community Services 4. USE OF CITY FACILITIES /STREETS a. Request to Use Gazebo and Common Grounds; Fundraiser; Saturday, August 25, 2012; 7:00 a.m. to 8:00 p.m.; Humane Society for Hamilton County b. Request to Use Caucus Room; Meeting; February 20, 2012; 7:00 p.m. to 8:30 p.m.; Bud Creech, Westpark at Springmill 5. OTHER a. Remains tabled 1/4/12; TABLED 2/16/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Remains tabled 1/4/12; TABLED 11/16/11; Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way; Tom Behringer, HOA President c. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court d. Request for Easement Agreement; Ginter Green; Doug Haney, City Attorney e. Conflict of Interest Statement; Gregory Webb and Richard Viehe f. Resolution NO. BPW- 02- 15- 12 -01; A Resolution of the City of Carmel Board of Public Works and Safety, Transferring Property and Indemnification, Between the City of Carmel and Carmel City Police Officer Troy D. Smith; Chief Tim Green, Carmel Police Department g. Request for Variance; 4901 Essex Drive; Brookshire Lakes; Mr. /Mrs. David Marks h. Request for Variance; 12647 Brandenburg Drive; Village of West Clay; Mr. /Mrs. William Graff i. Request for Curb Cut; 116 Street, Lot 109; Sanctuary 116 Street; Paul Shoopman j. Request for Lane Closure, Shoulder Closure and Sidewalk Closure; 116 And Keystone Parkway; Jim Wood President, Tri -State Precast 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 15, 2012 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Lori Watson and Mary Ann Burke, Clerk Treasurer; Diana Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the January 18, 2011 Regular Meeting approved 3 0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for Clay West Water Mains; Mayor Brainard opened and read the bid aloud; Company Amount T. P. L $493,592.00 Atlas $635,427.00 The Bids were given to John Duffy, Director of the Department of Utilities. At the end of the meeting Mr. Duffy requested the bid be awarded to T.P.L ($493,592.00); this was the lowest and most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Bid Opening for Michigan Road Retail Pkwy 106` Street Water Main; Mayor Brainard opened and read the bid aloud; Company Amount Midwest Mole $660,011.00 T.P.L $508,825.00 Atlas $594,886.00 Davis and Associates $635,801.10 The Bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Award for Wells 27 28 Project; M.K. Betts; ($844,162.00); this was the lowest, most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. Contracts were signed at the meeting. Bid Award for College Avenue Water Main Project; Atlas Excavating; ($1,421,157.00); this was the lowest, most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Contracts were signed at the meeting. CONTRACTS Request for Purchase of Goods and Services; Additional Service #32; Crossroad Engineers; ($30,000.00); On Call Consulting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Additional Service #33; Crossroad Engineers; ($10,000.00); Miscellaneous Engineering; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($65,000.00); Tree Removal; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Blue Grass Farms; ($40, 000.00); Purchase Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; Yardberry Landscape; (Increase $750.00); 116 Eden Glen; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1 (Final); HIS Constructors; (decrease $1 5, 049.66); Westwood Drive over Mitchner Drain; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #6 (Final); Rieth -Riley Construction; (Increase $30,947.66); 106 St. Path Michigan Road to Ditch Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; TMT, Inc.; ($65,000.00); Tree Planting and Landscape Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY FACILITIES /STREETS I Request to Use Gazebo and Common Grounds; Fundraiser; Saturday, August 25, 2012; 7:00 a.m. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Board Member Watson requested status of police department approval. No update on status. Board Member Watson request to table this item. Board Member Burke seconded. Request tabled 3 -0. Request to Use Caucus Room; Meeting; February 20, 2012; 7:00 p.m. to 8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER 02/01/12 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Request for Variance; Ashbrooke Subdivision; Improvement to Right of Way. Mike Hollibaugh, Director of the Department of Community Services requested the item be removed from table. Board Member Burke moved to remove from table. Board Member Watson seconded. There was discussion between Board members, Mike Hollibaugh and the subdivision representatives (No names requested). Mike Hollibaugh requested that option number 1 be used for gate. Mayor Brainard moved to approve. Board Member Watson seconded. Request for option number 1 approved 3 -0. Gary Duncan inquired as to the original item, request for variance, Mayor Brainard stated that the variance was already approved when they originally placed the bollards. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik —14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. No conclusion was reached. To be continued at a later date Request for Easement Agreement; Ginter Green; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Conflict of Interest Statement; Gregory Webb and Richard Viehe Resolution NO. BPW- 02- 15- 12 -01; A Resolution of the City of Carmel Board of Public Works and Safety, Transferring Property and Indemnification, Between the City of Carmel and Carmel City Police Officer Troy D. Smith; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. TABLED: Request for Variance; 4901 Essex Drive; Brookshire Lakes; Board Member Burke moved to approve. Board Member Watson seconded. Brief discussion. Board Mayor Brainard moved to table. Board Member Watson seconded. Item tabled 3 -0. Request for Variance; 12647 Brandenburg Drive; Village of West Clay; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Curb Cut; 116 Street, Lot 109; Sanctuary 116 Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Closure, Shoulder Closure and Sidewalk Closure; 116 And Keystone Parkway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:33 a.m. A iana L. Cordray, AMC Clerk Treasurer Approved j ayo James Brainard ATTEST: 41 4 i Diana L. Cordray, AMC Clerk Treasurer 1